Intake Specialist

The Illinois Prison Project (IPP) is a nonprofit organization in Chicago that seeks to reduce mass

incarceration by providing legal services to individuals incarcerated in the Illinois Department of

Corrections (IDOC). IPP focuses on novel and creative approaches to prison reduction and

engages in public education, advocacy, and direct legal representation. IPP’s mechanisms for

release include clemency, parole, youthful parole, medical release, resentencing, administrative

relief and post-conviction filings. IPP is hiring a full-time Intake Specialist. Candidates should be

available to begin full-time work no later than July 27, 2026.

Candidates should be passionate about decarcerative work, attentive to detail, skilled at locating

and managing voluminous legal documents, and possess excellent professional communication

skills.

Under the direct supervision of the Legal Director, the Intake Specialist will review all requests

for legal assistance made to the Illinois Prison Project, and will work with the Intake Paralegal to

process intakes and communicate case acceptance decisions to individuals seeking legal

assistance. The Intake Specialist will also enter screening information and make a

recommendation as to whether to accept or decline a matter to the Legal Director who will make

the final determination and assign the matter to a Staff Attorney if accepted. IPP requires all

team members to be fully vaccinated for COVID-19. Proof of vaccination will be required.

Responsibilities:

• Alongside the Legal Director, and with the assistance of an Intake Paralegal, the Intake Specialist will manage screening lists and processes, including backlog cases.
• Submit screening information and recommendations as to case acceptance or denial to the Legal Director for review.
  • Screening information, including but not limited to the common law record, medical records, mental health records, and IDOC records, should be gathered with the assistance of the Intake Paralegal and entered into case management software
  • Search for media generated around the client and/or case
  • When needed, send out questionnaires to clients to gather information
  • Conduct prison legal calls and/or visits as needed to gather more information
• Upon case denial:
  • Ensure that a denial letter is sent and legal call made where appropriate
  • Ensure that personal documents are returned to the client
• Upon case acceptance and attorney assignment:
  • Ensure that case acceptance is communicated to the client via an acceptance letter and retainer
  • Ensure that the Filevine matter and physical file are complete and can be passed to the assigned attorney, and that personal documents have been returned to the client

Desired Qualifications:

• Juris Doctor degree from an ABA-accredited law school
• Licensed to practice law in Illinois as of the date of employment
• One to five years of practice experience, with any experience preferably being in criminal defense law
• Commitment to criminal legal reform in Illinois and social, economic, and racial justice
• Comfortable working with a wide variety of incarcerated clients, including clients with mental illness and violent and/or sexual convictions
• Be self-driven and innovative
• The ability to work collaboratively with staff, law clerks, and interns
• Ability to prioritize work, meet deadlines, and produce quality results
• Ability to communicate clearly and effectively, both in writing and orally
• Proficiency using Google Suite and Microsoft, and prior experience with case management software
• Strong proofreading and detail-oriented research and writing skills
• Ability to work independently and as part of a team
• Ability to commute to IPP’s office in Chicago and occasionally travel throughout the state for prison visits as needed

Location: IPP maintains a hybrid work environment, including remote work and work from IPP’s office at 53 West Jackson Blvd in Chicago, Illinois. For this role, in-person days are expected, and regular travel to prisons throughout the state will be required. Hiring preference is given to local candidates or candidates who plan to relocate locally.

Reports to: Legal Director

Illinois Prison Project is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion or belief, sex, pregnancy, national or ethnic origin, age, disability, marital or parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. Illinois Prison Project believes that diversity and inclusion among our teammates are critical to our success as an organization, and we seek to recruit, develop, and retain the most talented people from a diverse pool of candidates.

Full benefits include a 36-hour work week (half-day Fridays), 20 days of vacation leave, 2 additional weeks of office-wide closure for winter and summer breaks, sick/wellness leave, and 401 (k), along with health, dental, vision, long-term disability, short-term disability, and life insurance. IPP also makes a flat $1,000 contribution to all employee 401k accounts.