Executive Administrator

The Florida State Parks Foundation is seeking a self-motivated, organized and driven Executive Administrator. Established in 1993, the Foundation is a 501(c)(3) nonprofit citizen support organization (CSO) whose mission is to preserve, protect, sustain and grow Florida’s award-winning state parks.

To serve its mission the Foundation works diligently to educate the people of Florida and its elected officials as to the unique beauty and irreplaceable value of its state park system. The Foundation raises funds to further the mission and work of the Florida Park Service and to improve visitor enjoyment of Florida’s state parks.

JOB DESCRIPTION

The Executive Administrator position provides support to ensure the efficient operation of the office. The Executive Administrator is designated as a full-time employee of the Foundation, with an Employee Agreement, and performs the duties below.

JOB RESPONSIBILITIES

• Answer and direct phone calls and emails
• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Handle logistics for all Board Meetings
• Maintain online filing system
• Take accurate minutes of meetings
• Develop and update administrative systems to make them more efficient
• Implement clerical duties and administrative processes
• Assist in updating website on regular basis
• Handle merchandise ordering and fulfillment
• Handle membership fulfillment on a monthly basis
• Process monthly expenses
• Conduct data entry
• Work on special projects as needed
• Assist Chief Executive Officer in any other tasks needed

QUALIFICATIONS

Required Experience

2+ years administrative experience

Knowledge/Skills:

• Commitment to environmental and conservation goals
• Proficient with standard software programs (Word, Excel, PowerPoint, etc.)
• Knowledge of office management systems and procedures
• Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks
• Ability to work well on teams in a collaborative, positive manner to further the goals of the Foundation
• Ability to meet deadlines

TERMS

• The Executive Administrator will have an Employment Agreement that includes, but is not limited to the following:
• The Executive Administrator reports directly to the Chief Executive Officer
• A nondisclosure agreement, and acknowledgement that all material developed, managed, or promoted belongs to the Foundation
• Applicant must be able to travel to attend meetings and conduct Foundation business
• Applicant must be a U.S. citizen
• Salary and benefits will be commensurate with experience
• The Foundation is based in Tallahassee, but this position is home-office based

HOW TO APPLY

Please submit your resume, cover letter and three references to julia@floridastateparksfoundation.org.

The Florida State Parks Foundation is an equal opportunity employer

Job Type

Full-time

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Schedule

• Monday to Friday
• Weekends as needed

Ability to Commute

• Tallahassee, FL 32303 (Preferred)

Work Location

Hybrid remote in Tallahassee, FL 32303