Administrative Manager

The American Federation for Aging Research (AFAR), www.afar.org, is a leading, national non-profit organization whose mission is to support and advance healthy aging through biomedical research. Since 1981, AFAR has advanced basic research and breakthroughs in the science of healthy aging by awarding more than $200 million in support to talented MDs, PhDs, and students across the country. What AFAR supported scientists are learning today about the processes of aging will help us all live healthier, longer lives tomorrow—less susceptible to disease and disability.

AFAR is seeking an Administrative Manager. This individual will be responsible for the management of office operations; administration of general Human Resources tasks such as payroll, employee benefits; on and off boarding of personnel and provision of support for the Board of Directors. They will work closely with the Executive Director and the Senior Management team. The ideal candidate will have a positive attitude, be personable, resourceful and creative to work both independently and as a member of the AFAR team.

Responsibilities

The Administrative Manager’s responsibilities will include:

Office Management

• Management of office operations
• Processing and approval of invoices for payment
• Primary liaison with vendors and building staff
• Maintenance of office and IT equipment
• Procurement of office supplies

Human Resources/Personnel

• Administration of employee benefits, oversite of personnel policies and procedures
• Processing payroll
• Conduct of job searches, onboarding and offboarding of personnel
• Maintenance of employee records

Board of Directors – Administrative Support

• Board of Directors meetings
• Board Committee meetings
• Board communications and materials

Development – Administrative Support

• Gift processing and acknowledgement
• Maintenance of annual supporters and gifts reports

Executive Director – Administrative Support

• Calendar and scheduling
• Correspondence
• Special projects and reports

Qualifications

• Bachelor’s degree required.
• Minimum requirement of 10 years administrative and human resource management experience at a not-for-profit organization.
• Excellent writing and verbal communication skills required.
• Knowledge of Donor Perfect, Microsoft Office and commonly used office software programs
• Familiarity with general office and IT equipment
• Excellent organizational and problem-solving skills