Bookkeeper

About the Organization

Grateful Living (A Network for Grateful Living, EIN: 23-7022057) is a nonprofit organization dedicated to helping people live meaningful lives through the transformative practice of grateful living.

Inspired by the teachings of Benedictine monk and interfaith teacher Brother David Steindl-Rast, a pioneer in the global gratitude movement, the organization offers educational programs, online courses, and community resources that support individuals in cultivating gratitude, resilience, and connection.

Through its widely recognized digital platform Grateful.org, the organization serves a global community of seekers, practitioners, and organizations committed to integrating gratefulness into daily life. Its work spans online courses, articles, guided practices, workshops, and community gatherings that encourage reflection and purposeful living.

As the organization continues to grow its reach and programming, it seeks a thoughtful and experienced bookkeeper to help steward its resources with integrity and care.

Position Summary

The Bookkeeper provides financial oversight, compliance management, and operational support to ensure the organization maintains strong financial systems and governance.

Working closely with the CEO and Board Treasurer, this role oversees financial reporting, budgeting, payroll administration, audit preparation, and regulatory compliance. The Bookkeeper also coordinates with external partners including auditors, payroll providers, insurance brokers, and benefits administrators.

This role does not function as a full HR department, but ensures the organization maintains proper employment records and compliance infrastructure.

The organization’s operational budget is $600,000. It is primarily funded by individual donors and earned revenue.

This is a hands-on role suited for an experienced nonprofit finance professional who values mission-driven work and can balance strategic financial oversight with practical operational execution.

Key Responsibilities

Financial Management & Reporting

• Oversee accounting operations and financial systems
• Prepare and review monthly financial statements and reconciliations
• Maintain accuracy of the general ledger and chart of accounts
• Ensure strong internal financial controls and documentation
• Prepare financial information for leadership and board review

Budgeting & Financial Planning

• Support the CEO in the annual budgeting process
• Monitor financial performance against budget
• Provide financial insights to support strategic decision-making
• Identify financial risks and opportunities

Audit & Regulatory Compliance

• Serve as the primary liaison with external auditors
• Coordinate annual audit or financial review preparation
• Ensure timely IRS and state regulatory filings, including Form 990
• Maintain audit-ready financial records and compliance documentation

HR & Employment Compliance Support (limited set of HR administration and compliance)

• Maintain personnel files and HR documentation
• Support hiring administration and onboarding documentation
• Manage benefits administration including retirement plans and insurance
• Oversee payroll processing through ADP
• Review payroll tax reporting and quarterly filings
• Manage state employer registrations and compliance requirements
• Coordinate with payroll providers on employment regulations and updates

Accounts Payable & Revenue Oversight

• Oversee vendor payments and expense approvals
• Ensure proper documentation and financial recordkeeping
• Monitor incoming revenue streams including donations and program income
• Maintain vendor and financial files

Vendor & Administrative Oversight

• Manage relationships with external financial partners including:
  • CPA / audit firm
  • payroll provider
  • insurance broker
  • benefits administrators
• Oversee financial compliance calendars and operational deadlines

Qualifications

Required

• Associate or Bachelor’s degree in Accounting, Finance, or related field
• 5+ years of financial management experience
• Experience in nonprofit financial management
• Strong knowledge of nonprofit financial reporting and compliance
• Experience with accounting systems such as QuickBooks
• Familiarity with payroll systems such as ADP
• Professional bookkeeping or accounting certification (e.g., QB ProAdvisor, AIPB, NACPB) is a plus.

Preferred

• Experience managing multi-state payroll or regulatory compliance
• Experience supporting growing nonprofits or mission-driven organizations

Skills & Attributes

Successful candidates will demonstrate:

• High integrity and strong financial judgment
• Excellent attention to detail and organizational discipline
• Ability to manage multiple regulatory and reporting deadlines
• Strong communication skills with leadership, board members, and external partners
• Ability to work independently in a flexible, part-time role
• Appreciation for the mission and values of Grateful Living

Work Structure

This role is designed as a part-time position providing experienced financial oversight while maintaining a lean organizational structure.

Typical workload:

• Baseline: 12–16 hours per week
• Increased hours during audit periods, compliance deadlines, or special projects
  • Equivalent annual workload of approximately 14–20 hours per week

The schedule offers flexibility while ensuring consistent financial governance and operational support.

Work Arrangement: Remote, part-time role with a flexible schedule within agreed-upon parameters.

Retirement: Eligibility to participate in the organization’s 401(k) plan; employer contributions are not typical for this role.

Proficient in English