NetSuite and Coupa Administrator

Given its sweeping mission, UJA-Federation, the world's largest local philanthropy, often finds itself at the nexus of world events. With antisemitism surging locally and around the world and an unprecedented outpouring of Jewish pride among New Yorkers, this is a defining moment for the organization. Through our network of hundreds of nonprofits, large and small, we respond quickly and effectively to the most pressing issues of the day – in New York, in Israel, and around the world.

We are seeking a NetSuite and Coupa Administrator who will be a key member of our Accounting & Finance team. This role ensures our financial and procurement systems run smoothly, efficiently, and in alignment with organizational needs. The ideal candidate combines technical expertise with strong problem‑solving abilities and a collaborative, service‑oriented mindset.

What You’ll Do:

System Administration and Data Governance

• Lead daily configuration, administration, and maintenance of NetSuite, Coupa, and related platforms.
• Manage user access, licenses, roles, permissions, and onboarding/offboarding processes.
• Oversee chart of accounts and master data governance.
• Conduct testing and validation for system releases and patches.
• Maintain custom fields, forms, workflows, scripts, and sandbox environments.
• Support file imports, integrations, and data loads with accuracy.
• Troubleshoot system defects, data issues, and integration errors.
• Manage supplier onboarding and data validation.
• Support month‑end and year‑end close activities.
• Provide user support and training with clear documentation.

Reporting and Analytics

• Build dashboards, saved searches, SuiteAnalytics workbooks, and reports.
• Deliver actionable insights and ensure data consistency.

Integrations and Enhancements

• Support design, testing, and rollout of system customizations.
• Maintain integrations between NetSuite, Coupa, Salesforce, and other platforms.
• Improve data flows and system performance.

What You Bring:

Core Qualifications

• Bachelor’s degree in business, accounting, finance, or a technical field.
• 3+ years administering NetSuite, Coupa, or similar platforms.
• Strong technical proficiency including SuiteScript, SuiteAnalytics, and reporting.
• Understanding of financial and procurement processes.
• Excellent organizational, communication, and problem‑solving skills.
• Experience with integrations, middleware, API/EDI solutions.

Preferred

• NetSuite or Coupa certifications.
• Experience across broader ERP ecosystems.

Salary Range: $110,000–$125,000, commensurate with experience.

Reporting Information: Reports Controller.

Great Perks. Because We Appreciate Great Employees.

TIME OFF

We offer a generous number of vacation days and have the Jewish holidays off as well. Fridays our offices close early (October to March at 3:00 pm and April to September at 4:00 pm). All so you can relax and recharge.

HYBRID MODEL

We’re operating on a hybrid work model: three set days in the office and two days remote. So enjoy the best of both worlds — the comforts of home and the energy of the office.

HEALTH CARE

UJA provides a top-tier medical and dental plan, along with a flexible spending account. We also offer life insurance. And for a small cost you can take part in on-site yoga and exercise classes at our Manhattan office. Wellness matters to us.

PLANNING FOR RETIREMENT

UJA employees can enroll in a pension plan and tax deferred annuity.

CAREER DEVELOPMENT

Classes, workshops, and compelling speakers will keep you at the top of your game.

COMMUNITY

We come together as a staff to commemorate holidays (from Rosh Hashanah to MLK Day), volunteer at nonprofits, and celebrate our accomplishments together. (Our chocolate chip cookies are legendary!)

SOME MORE (YES, MORE!)

We also offer a commuter benefit plan, so you can get to work and feel good about it.