Functions Facilitator Fellowship

The National Museum of Mathematics is pleased to announce the MoMath Functions Facilitator Fellowship program. A limited number of May 2026 graduates from around the country will be accepted for this highly selective, paid, year-long opportunity to work in museum administration at the National Museum of Mathematics, where they will:

• Ensure all events in the Museum, particularly private events, meet and exceed expectations of excellence.
• Be the first point of contact for potential clients/vendors.
• Provide full customer service and administrative support related to venue sales, events, donors, and members.
• Conduct research using a targeted focus to identify and cultivate potential clients.
• Actively market the Museum space for events, working both directly and in collaboration with the communications team.
• Build and maintain relationships with event planners, caterers, vendors, donors, and members to promote events, donations, and membership at the Museum.
• Respond to general inquiries and provide specific information about the Museum to prospective and current clients, members, and donors including availability, features, restrictions, and contract terms.
• Arrange and conduct tours of the venue for prospective clients and provide thorough follow-up to close event sales.
• Manage and maintain an accurate rental calendar to avoid or mediate scheduling conflicts.
• Oversee the planning and logistical needs related to the production of events, including meeting with clients and caterers on site as needed.
• Work closely with the finance team to maintain and update client event files, ensure accurate and timely invoicing according to contract terms, track accounts receivable and follow up on past due accounts, and monitor the events revenue and expense budget.
• Collect and maintain needed documentation from customers and vendors, including licenses, certificates of insurance, hold harmless agreements, and any/all other required paperwork.
• Keep an accurate and up-to-date membership and donor information.
• Acknowledge, communicate, and record all donations.
• Work closely with clients to schedule their activities, discuss and arrange for audiovisual needs, coordinate catering and vendor schedules, and arrange to have the area equipped as requested.
• Coordinate staffing, set-up, access, and cleaning with floor managers.
• Coordinate load-in/load-out with vendors and internal staff.
• Communicate with the floor manager, floor staff, technology team, and any other internal staff as needed to ensure events are executed at a high level of excellence.
• Be available in person during events to handle issues that may arise.

Qualifications:

• A bachelor’s degree or equivalent with a 3.5 GPA or higher; math or STEM majors are preferred but not required.
• Experience planning and running events with sales experience a plus.
• Ability to approach all events through a customer service and fundraising lens.
• Excellent written and verbal communication skills with a broad range of constituents.
• Keen attention to detail in all aspects of the job.
• Strong organizational skills and the ability to manage many projects at the same time.
• Proven record of applying excellent judgement in executing responsibilities.
• Efficient administrative skills; familiar with Microsoft Office suite.
• Ability to work individually or on a team.
• Ability to adapt quickly to changes and troubleshoot when necessary to accomplish goals.
• Flexibility in scheduling, including multiple evenings per week and some weekends, sometimes with short notice.
• A positive, can-do attitude is a must.
• Candidates must be authorized to work in the United States for 14 months without visa sponsorship from the Museum

This is an hourly position paid at $20/hr. Total compensation for this position in the 2026–2027 fellowship program will be approximately $50,000, with roughly $47,000 paid during the program and a $3,000 completion bonus.

To apply, please email the following to jobs@momath.org with a subject line that includes “MoMath Centroid Fellowship” and your first and last name:

• A cover letter that explains how you meet the qualifications for the position.
• A current résumé, including grade point average.
• A statement describing your views on mathematics or a life experience you’ve had related to mathematics (no more than one page, please).
• Three letters of reference, including two from your college math professors and one from your most recent manager or supervisor from a position you’ve held. (Letters should be submitted directly by your recommenders to jobs@momath.org.)