Senior Staff Accountant

General Description:

The Senior Accountant plays a critical role in ensuring the accurate and timely entry of transaction data, contributing to the preparation of monthly financial statements. This position focuses on maintaining consistency, accuracy, and reliability in financial reporting by adhering to GAAP and best practices for non-profit organizations. The Senior Accountant works closely with internal teams to ensure all financial transactions are processed efficiently and aligned with internal controls, facilitating effective communication of financial data across the organization. The Senior Accountant is also integral to supporting the department’s overall mission of providing transparent, accurate financial information to assist in organizational decision-making.

Key Responsibilities:

• Transaction Data Entry & Monthly Close:
  • Ensure accurate and timely entry of financial transactions into the accounting system to support the preparation of monthly financial statements.
  • Reconcile accounts and prepare supporting schedules to ensure the accuracy and completeness of financial data.
  • Assist in the preparation of the monthly financial statements, including identifying variances and ensuring all supporting documentation is in place.
  • Maintain consistency and reliability in the financial reporting process, ensuring transactions are accurately recorded by GAAP.
• Financial Reporting & Analysis:
  • Assist in the preparation and dissemination of monthly financial reports promptly.
  • Review and analyze income statement, balance sheet, and statement of activities reports for accuracy and completeness.
  • Communicate financial results to relevant stakeholders clearly and understandably.
• Internal Controls & Quality Assurance:
  • Ensure the integrity and accuracy of all financial data by following established internal controls and reconciliation processes.
  • Ensure that all financial data is processed in compliance with organizational policies, GAAP, FASB standards, and nonprofit best practices.
  • Collaborate with the Assistant Controller to ensure the accuracy and completeness of the monthly close process.
• Payroll & Tax Compliance:
  • Process payroll and ensure timely and accurate filings for payroll taxes, ensuring compliance with federal and state regulations.
  • Assist in preparing and reviewing corporate income tax filings, including tax-exempt certifications and other state/federal returns.
• Communication & Stakeholder Support:
  • Maintain effective communication with department leaders, ensuring that financial information is shared in a timely and efficient manner.
  • Serve as a key point of contact for financial transaction inquiries, offering clear and reliable responses to both internal and external stakeholders.
• Audit Support & Tax Reporting:
  • Assist in preparing for annual audits, including the preparation of requested documentation and reconciliation of financial activities.
  • Support the preparation of the organization’s Form 990 and other required tax filings, ensuring all deadlines are met.

Other duties as assigned.

Education and Experience

• Bachelor’s degree in accounting or related field.3+ years of experience in accounting, with a focus on non-profit organizations.
• Previous experience with transaction data entry, financial reporting, and month-end/year-end close processes is required.

Skills and Abilities:

• Accounting Knowledge: Solid understanding of GAAP and non-profit accounting principles, particularly in the areas of transaction processing, financial statement preparation, and compliance.
• Accuracy & Attention to Detail: Strong focus on accuracy in transaction entry, financial reconciliation, and reporting processes.
• Systems Proficiency: Experience with accounting software and systems such as Microsoft Office, Solomon, PN3, or similar.
• Organizational Skills: Exceptional ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Effective Communication: Strong written and verbal communication skills, with the ability to explain complex financial information clearly to non-financial stakeholders.
• Problem Solving & Initiative: Ability to identify potential issues in transaction data and financial processes, and proactively suggest and implement improvements.
• Teamwork & Collaboration: Ability to work well within a team environment and build relationships across departments to ensure smooth communication of financial information.
• Professionalism & Confidentiality: Ability to maintain a high-level of professionalism and confidentiality in dealing with sensitive financial information.
• Work Environment: This position is based in Alexandria Virginia, and may require occasional travel for training or organizational events. The Senior Accountant will collaborate closely with team members across departments to support the organization’s financial objectives.

Summary of staff Benefits for plan year 2025

Paid Time Off (PTO)

PTO accrues at the following rates:

Years of Employment Accrued PTO Annually PTO Maximum Accrual

Years 1, 2, and 3 30 days annually 36 days annually

Year 4 – the length of employment 32 days annually 36 days annually

Year 10 – the length of employment 34 days annually 36 days annually

Year 15 – the length of employment 36 days annually 36 days annually

HOLIDAY LEAVE

AASLD observes the holidays designated by the Federal Government. In addition, the AASLD office will close the day following Christmas and will not reopen until the first business day following New Year’s Day.

DENTAL & VISION INSURANCE

AASLD’s dental and vision plans are administered by the Guardian.The dental plan is a Preferred Provider Plan (PPO). AASLD pays 100% of the employee-only premiums. Vision coverage is a complimentary benefit.

HEALTH INSURANCE

AASLD provides health insurance for all regular full-time employees. The Association offers health coverage through United Health Care (UHC). Two plans are offered to employees. They include platinum and gold-level plans. Both plans include a national network of providers. AASLD pays up to $715 of the premium for employees only and up to $1,000 for employees and dependents. Premiums exceeding $715 and/or $1,000 are deducted pre-tax from employee paycheck through AASLD’s Section 125 Cafeteria.

SECTION 125 CAFETERIA PLAN

The Association sponsors a Section 125 Cafeteria Plan administered through the Paychex payroll service.

LIFE & ACCIDENTAL DEATH & DISMEMBERMENT (AD&D) INSURANCE

AASLD pays 100% of eligible employee’s premium. The life and AD&D insurance plans are administered by Guardian.

LONG-TERM & SHORT-TERM DISABILITY

AASLD pays 100% of eligible employee’s premium. The life and AD&D insurance plans are administered by Guardian.

RETIREMENT/PENSION PLAN

All AASLD employees may contribute to their AASLD 403(b) retirement plan upon enrollment. Employee contributions are through salary reduction (salary is taxed after the contribution is deducted). For full-time employees, AASLD contributes 10% of the employee’s current salary to the retirement plan effective the month following the first-anniversary date.

EMPLOYEE ASSISTANCE PROGRAM

Life presents us with challenges at work and at home every day. AASLD offers employees access to consultative and coaching services, work/life assistance, and access to legal and financial assistance and resources.

VOLUNTARY BENEFITS

AASLD offers employees voluntary life, critical illness, and accident insurance. These benefits are available on the day of hire. These benefits are also administered by the Guardian.

BEREAVEMENT LEAVE

AASLD grants each employee five-days of leave for bereavement purposes due to the death of someone in the immediate family.

STAFF PARKING AND PUBLIC TRANSPORTATION BENEFITS

AASLD offers complimentary parking for onsite staff. Commuters utilizing public transportation are eligible to receive comparable reimbursement toward their SmarTrip benefits.

AASLD staff members are currently working remotely and will continue to do so through 2023.

PROFESSIONAL DEVELOPMENT AND TRAINING

AASLD will pay the annual fees for professional societies that provide educational programs specific to the duties of the Chief Executive Officer and approved staff. In addition, AASLD will cover fees for

educational seminars and/or classes that will improve the developmental skills, knowledge, and ability of staff.

TUITION REIMBURSEMENT

AASLD encourages staff to continue their education and further enhance their knowledge through formal educational resources.

RECRUITMENT BONUS

Should an employee be hired from a staff referral, the referring staff member will receive a $300 bonus following the completion of the referral’s first six (6) months of employment.

NON-SMOKING ENVIRONMENT