Administrative & Operations Coordinator

St. Joseph Spiritual Ministries (SJSM) | Newton, MA

Part-Time (24 hours per week), Occasional nights and weekends | non-exempt

Pay range: $ 23-$27

Join a Mission-Driven Ministry Where Hospitality, Spirituality, and Service Come Together

St. Joseph Spiritual Ministries (SJSM), a sponsored ministry of the Congregation of the Sisters of St. Joseph of Boston, is seeking a highly organized, welcoming, and mission-focused Administrative & Operations Coordinator to support our retreat and spirituality programs.

The Sisters Congregation of St. Joseph of Boston, whose mission is to realize the prayer of Christ: that all may be one with God and with one another. We are united in a special focus: to work for unity where there is brokenness and to help people become whole and holy, individually and together.

If you enjoy working with people, coordinating events, managing details, and creating a warm and welcoming environment, this may be the perfect opportunity for you.

At SJSM, we provide retreats, days of prayer, spiritual direction programs, workshops, and opportunities for personal growth rooted in hospitality, reflection, and community.

Responsibilities

As the Administrative & Operations Coordinator, you will play a key role in supporting the daily operations of the ministry by:

• Welcoming guests, retreatants, and program participants
• Managing retreat and program registrations
• Coordinating event logistics, hospitality, and supplies
• Receive, respond to, and follow up on retreat, program, registration, and payment inquiries, providing timely and hospitable communication with participants.
• Manage scheduling related to Spirituality Center space reservations
• Maintaining accurate participant and financial records
• Processing payments and coordinating deposits
• Supporting volunteer scheduling, and training
• Collaborating with staff, spiritual directors, presenters to ensure successful programs and events

What We're Looking For

The ideal candidate is:

• • Organized and detail-oriented
  • Friendly, professional, and welcoming
  • Comfortable working independently and as part of a team
  • Skilled in managing multiple priorities
  • Proficient with Microsoft Office, Outlook, Excel, Zoom, and online systems
  • Experienced in office administration, hospitality, nonprofit operations, record keeping, event coordination
  • Committed to maintaining confidentiality and professionalism

Qualifications

• • High School Diploma or GED required
  • 1-3 years of administrative, office, event coordination, hospitality, or nonprofit experience preferred
  • Strong organizational and time management skills
  • High attention to detail and accuracy
  • Strong written and verbal communication skills
  • Ability to manage multiple responsibilities independently
  • Experience handling confidential information
  • Valid driver's license and reliable transportation required

Why Join SJSM?

• • Meaningful work that supports spiritual growth and community
  • Collaborative and welcoming work environment
  • Opportunity to make a direct impact on retreatants and program participants
  • Flexible part-time schedule
  • Mission-driven organization rooted in the values of hospitality, compassion, and service

If you are passionate about supporting others, thrive in a mission-centered environment, and enjoy balancing administrative work with people-focused service, we encourage you to apply.

Benefits:

• We offer great benefits that include Medical, Dental, Vision, Life, Long/Short Term Disability, Vacation, Sick, Holiday pay and much more!

We are an equal employment opportunity employer. All employment decisions are based on merit, qualifications, and competence and not influenced or affected by race, color, religion, age, gender, national origin, ancestry, marital status, military status, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by federal, state, or local law.