Fiscal Operations Coordinator

Jewish Family & Children’s Service (JF&CS) is home to Schechter Holocaust Services (SHS), Greater Boston’s only program providing Holocaust survivors – the majority of whom are Russian-speaking – with vital services such as homecare, food and medicine. These and other services seek to ensure that victims of Nazi persecution can age with dignity while maintaining meaningful connections with one another and with the Jewish community.

JF&CS is seeking a responsible, detail-oriented Fiscal Operations Coordinator to join our passionate team. Working in partnership with the Program Director and the Case Managers, the person in this position will perform key administrative and fiscal duties to ensure strict compliance with funder regulations and procedures. This involves working closely with the Program Director and the JF&CS Fiscal department to monitor spending, reconcile grant compliance, and serve as the primary liaison to homecare agencies. This position reports to the SHS Program Director.

This is a high-volume, detail-intensive role focused on accurate, time-sensitive processing and compliance— ideal for someone who thrives in structured work and takes pride in getting the details right every time.

Position Highlights & Benefits

This position is available in a part-time capacity (20-30 hours per week) or full-time.

• $23.87-$26.53/hr
• Hybrid schedule, requiring at least 2 days in-person in the Waltham office.
• Paid time off includes ample sick time and 22 days of vacation, in addition to national and some Jewish holidays
• Immediate eligibility for dental, vision, and retirement plan; no waiting period
  • Employees working 30+ hours per week will be eligible for medical, dental, vision, retirement, FSA, life insurance, long term disability, paid time-off and paid holidays
    • Medical coverage is effective the first of the month following 30 days of employment in an eligible position
  • Employees working 20-29 hours per week are eligible for vision, retirement, FSA, life insurance, paid time off and paid holidays

Essential Job Functions:

• Data Processing
  • Confirm all aspects of homecare invoices are accurate and in compliance with grant requirements
  • Process invoices utilizing JF&CS fiscal department protocols
  • Record data from invoices in external funder database
• Budget Reconciliation
  • Ensure proper allocation of payment to various funding sources and time period
  • Identify and correct any discrepancies, carefully documenting any necessary adjustments
• Analysis, Planning, and Reporting
  • Forecast homecare and emergency financial assistance spending to ensure allocations are within budget
  • Compile data necessary to assist the Program Director with completion of funder and contract reports
  • Serve as the primary interface with the JF&CS Finance Department
• Client Assistance Liaison
  • Manage relationships with homecare agencies and individuals that provide services to clients

Take on additional duties and projects as assigned, embracing a dynamic and fulfilling work environment.

Educational/Experience Requirements

• Bachelor's or Associate’s degree
• Ability to analyze a large amount of data and report back findings
• Exceptional attention to detail and strong analytical skills to ensure the accuracy, consistency, and integrity of financial and reporting data
• Expert in Microsoft Excel with strong Microsoft Office skills
• Proven ability to manage multiple priorities simultaneously
• Self-initiated as well as able to work effectively as part of a team
• A proactive and adaptable mindset, demonstrating a willingness to learn and thrive in a team setting
• Outstanding interpersonal, communication and problem-solving skills are a must, enabling effective collaboration with colleagues and clients alike
• Interest in and/or knowledge of the Holocaust is a plus

About JF&CS

For more than 150 years, Jewish Family & Children's Service has been helping individuals and families build a strong foundation for resilience and well-being. We intentionally serve and employ people of ALL faiths, backgrounds, cultures, and abilities.

We have a strong culture of professional development, work-life balance, and promotion from within. 

JF&CS is an equal opportunity employer who serves and employs people of all cultures and faith traditions. Employment opportunities are available to all without regard for race, color, national or ethnic origin, religion, age, sex, gender, gender identity and expression, sexual orientation, marital status, veteran status, or disability.

• Employees working 30+ hours per week eligible for medical, dental, vision, retirement, FSA, life insurance, long term disability, paid time-off and paid holidays
  • Medical coverage is effective the first of the month following 30 days of employment in an eligible position
• Employees working 20-29 hours per week are eligible for vision, retirement, FSA, life insurance, paid time off and paid holidays
• Immediate eligibility for dental, vision, retirement plan; no waiting period
• Paid time off includes ample sick time, 22 days of vacation, in addition to national and some Jewish holidays
• 403(b) Retirement Plan Options
• Automatic Enrollment into Basic Life and AD&D insurance plans- no cost to you