Business Manager

PARK AVENUE UNTIED METHODIST CHURCH

106 E. 86th STREET, NEW YORK, N.Y. 10128

office@paumcnyc.org

JOB TITLE: BUSINESS MANAGER

The Business Manager is the controller for the Park Avenue United Methodist Church. The Business Manager will be responsible for the finance function, human resources, and business insurance.

The Business Manager will provide to the Pastor(s) and appropriate committees, chairpersons, or officers any information requested regarding the finances of the church including, but not limited to: past or present church audits, budgets and financial reports, financial reports to the charge conference, district or annual conference, records of church giving and stewardship records, reports of giving and expense for specific ministry areas in the church or specific income and costs for all rentals, and payroll information for all employees.

The individual who fills this position shall have, as a minimum, a bachelor’s degree, financial certifications (i.e., CPA) and 5 years’ experience managing ecclesial fiduciary matters. This position shall have a salary range of $55,000 - $62,000 based on the experience of the individual.

DUTIES RELATING TO CHURCH INCOME:

The Business Manager will collaborate with the Senior Minister, Trustees, and Finance Committee to assure that the practices relating to the receipt and counting of offerings, income from fundraising events, donations, bequests, and other income comply generally accepted accounting principles and United Methodist policy including (but not limited to):

1. Ensuring that two people (not from the same family), count and sign off on all income received through offerings, fundraisers, and other similar events.
2. Ensuring that all monies received by the church are stored in compliance with safe procedures and the insurance requirements of the church insurance policy.
3. Ensuring that any bequests or endowments received by the church are immediately reported to the Senior Pastor and the President of the Trustees.
4. Ensuring that all monies received and counted are reconciled and deposited by the next day or, if it is a holiday, the next available banking day at the bank.
5. Recording all deposits in an approved accounting system.
6. Receiving and recording all special offerings for missions/ministries, accurately.
7. Receiving, depositing, and recording all donations through the church poor
8. Preparing and distributing weekly deposit and financial reports to the Pastor.
9. Manage electronic funding services such as Paypal, Breeze or any other accounts linked to the church banking network.

DUTIES RELATING TO CHURCH EXPENSE:

1. Record all invoices
2. Obtain approval from department manager or supervisor for their related invoices prior to paying
3. Pay bills and record in accordance with generally accepted accounting principles and United Methodist policy.
4. Assure that all monies given to a particular mission or ministry of the church are promptly directed to that mission/ministry.
5. Bring to the attention of the Pastor(s) and the church Finance chair significant variances between budgeted and actual expense items.
6. Assure that all payments to the NYAC and other agencies of the United Methodist Church are made on a timely basis. These payments include but are not limited to: apportionments, workers compensation premiums and employee benefits related to the Pastor.

DUTIES RELATING TO STEWARDSHIP:

1. Keep up to date records of all contributions and pledges and have available reports and records of giving/pledges for the five prior years.
2. Ensure all contributions and pledges by donors are entered correctly into the Breeze system
3. Provide quarterly contributions statements and an end-of-year statement are provided to financial supporters of Park Avenue UMC.
4. Provide other information regarding church giving, including listings of top givers, past givers, present contributors, and pledgers, etc., as requested by the Pastor(s).
5. Provide weekly records of gifts, donations, contributions, and pledges over $1000 to the Administrative Assistant and the Senior Pastor so that letters of appreciation may be sent.

DUTIES RELATING TO HUMAN RESOURCES:

1. Onboard new employees, obtaining all appropriate documentation in accordance with federal and state requirements
2. Update annual salary information for each employee.
3. Obtain payroll data from department heads to promptly process semimonthly payroll.
4. Coordinate with Paychex for payment of all employees.
5. Record payroll in the QuickBooks accounting system.
6. Ensure 403(b) contributions are made on a timely basis.
   1. 5% match is due June 1st and Dec 1st
7. Ensure all garnishments are remitted on a timely basis either through Paychex or direct payment.
8. Ensure that all employee benefit contributions are appropriately reflected in payroll and remitted as required. .
9. Ensure that W-2s and 1099s are distributed as required.
10. Ensure that Paychex prepares accurate payroll tax returns on a timely basis
11. Work with insurance company to provide attractive and affordable benefit plans, ensuring that employees receive relevant information during the open enrollment period.
    1. The Health insurance plan year begins August 1st
    2. The Flex Spending Account begins January 1st
12. Advise Senior Pastor and SPRC chairperson on employment related matters

DUTIES RELATING TO PREPARATION FINANCIAL REPORTS:

1. Familiarity and usage of Microsoft QuickBooks (or other approved accounting software).
2. Prepare annual operating income budget, cash flow projection, and multi-year projections
3. Provide a quarterly report to the program heads showing budget vs actual results and discuss any significant variances.
4. Perform monthly close after preparation of the bank reconciliation
5. Obtain Senior Minister approval of the bank reconciliation,
6. Update cash flow schedule on a monthly basis
7. Prepare quarterly financial package for presentation to the finance committee
8. Track and accurately record activities related to restricted funds (including those designated as restricted by management) and non-restricted funds

DUTIES RELATING TO BANKING:

1. Bank reconciliation on a monthly basis for operating fund accounts
2. Recording transactions related to Investment Accounts – donor restricted and non-donor restricted
3. Record investment income

CHARGE CONFERENCE:

1. Provide required reports and financial data, coordinating with the chair of the Board of Trustees and/or Finance Chair

DUTIES RELATING TO WORK HOURS AND COMMITTEE/MEETING ATTENDANCE:

1. The Business Manager position is a part-time position up to 25 hours per week.
2. Attend the weekly staff meeting.
3. Physical presence at least 1/week for checks and deposits and to pick up church correspondence.
4. Provide required reports and attend the Finance Committee meeting.
5. Provide required reports and only if requested, the Trustee Board meeting.
6. Provide required reports or work with the appropriate chairs and committees to prepare a budget and reports; and attend as requested the annual Church/ Charge Conference.
7. Provide required reports for the Stewardship Committee and attend, only if requested.

DUTIES RELATING TO THE CHURCH AUDIT:

1. Manage annual audit
2. Ensure that audit is completed prior to the annual charge conference

SPECIAL PROJECTS:

Assist with Special Projects as requested by the Senior Minister and staff.

CONTINUING EDUCATION:

Stay abreast of generally accepted accounting principles concerning nonprofit entities.

WORK SCHEDULE, VACATION, HOLIDAYS, LEAVE OF ABSENCE (PAID OR UNPAID), SICK TIME, PERSONAL LEAVE:

The Business Manager will arrange their work schedule with the Senior Pastor and/or Staff/Pastor Parish Relations Committee Chairperson.