Staff Accountant & Administrative Assistant

Job Title: Staff Accountant & Administrative Assistant

Department: Finance & Administration

FLSA Status: Non-Exempt

Employment Status: Full-Time

Union Position: Yes

Grade Level: 1

Reports to: Accounting Manager

Salary: $55,460.97

POSITION DESCRIPTION

Reporting to the Accounting Manager, the Staff Accountant & Administrative Assistant is

an entry level, full-time position taking responsibility for Accounts Payable, Accounts

Receivable, Cash Receipts, Fixed Assets, Petty Cash, and Audit Document Preparation, in

addition to providing administrative support for the Museum. This position is a unionrepresented

position subject to terms of the Museum’s agreement with Local 2110, UAW,

Grade 1 position and is eligible for the New Museum’s employee benefits programs. This is

a full-time position with regular working hours of 40 hours per week, Monday to Friday,

10:00 am - 6:00 pm with a salary of $55,460.97.

RESPONSIBILITIES

Accounting

• Process payment requests for the Finance & Administration Team. Review invoices

generated by staff, verifying coding and payment information, eliminating

duplicates, and assuring proper approval. Prepare checks and ACH vouchers on a

weekly basis in coordination with the Accounting Manager and Director of Finance

& Administration.

• Maintain filing of vendor information, invoices, schedules, and other important

documents including 1099 vendor data.

• Review monthly expense reimbursement and purchasing card transactions for

proper approval, coding, accuracy, and support.

• Prepare weekly cash deposits and remote check deposits.
• Prepare cash receipt entries for credit card transactions, check deposits,

admissions, and store.

• Maintain and reconcile primary petty cash for the Museum.
• Maintain fixed asset schedule, entering assets and disposals and calculating

monthly depreciation expense.

• Support government grants acquittal requirements for the capital building project,

including a clear understanding of grant acquittal requirements; coordinate,

collect, organize and verify all required supporting documentation, and ensure all

reporting and submission timelines are met.

• Support Accounting Manager, Director of Finance & Administration, and VP of

Finance & Administration in related tasks and projects within the scope of the

position as assigned (i.e. audit work paper preparation, financial schedules,

reports, and journal entries).

Administrative

• Monitor the office equipment including printers, copy machines, fax machine, and postage

machine. Coordinate associated service needs. Monitor lease renewals/terminations and

equipment return.

• Maintain supply room and office areas in an orderly fashion.
• Sort and distribute incoming mail and faxes and meters outgoing mail/Fedex/UPS. Arranges

messenger services.

• Order office supplies/coffee/various materials needed for all Museum activity and tracks

inventory. Receive all ordered supplies and checks them against packing slips.

• Maintain and archive accounting files.
• Monitor general New Museum information email account.
• Track publication royalty statements.
• Other duties and special projects, as assigned by the Accounting Manager, Director

of Finance & Administration, and VP of Finance & Administration within the scope of

the position.

QUALIFICATIONS

The successful applicant will possess a positive and professional attitude in working

collaboratively with colleagues, staff, and the Museum’s diverse constituencies.

Associate’s degree in accounting is required with a minimum of one year of hands-on

accounting experience. Strong proficiency with Microsoft Office applications is expected.

Applicants with experience using Abila MIP and/or QuickBooks accounting software will be

given additional consideration. Prior experience with office administration is preferred.

BENEFITS AND PAID TIME OFF & HOLIDAYS

We offer a full comprehensive benefits package that includes Medical, Dental, Vision,

Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health

Reimbursement Program through the Difference Card, Commuter Benefits Program

through the Difference Card, Voluntary Short Term Disability Plan and Long-Term

Disability, Life Insurance, Retirement Plan, and other voluntary benefits.

We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as

applicable through the fiscal year.

TO APPLY

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1f

6b9d4e-d9c9-4a65-9886-

3ae2bc274c25&ccId=19000101_000001&source=CC2&lang=en_US&selectedMenuKey=Cur

rentOpenings#

No phone calls or solicitations please. Due to the volume of applications anticipated, only

those candidates that most directly meet the requirements of the position will be

contacted.

We recognize that it is highly unlikely that someone meets 100% of the qualifications for a

role. If much of this Job Description describes you, then please apply for this role.

ABOUT THE MUSEUM

The New Museum's mission is simply "New Art, New Ideas." Founded in 1977 by curator

Marcia Tucker with a bold vision of presenting contemporary culture in a critical and

scholarly context, the New Museum has been a leader among contemporary art museums

for over 40 years and is among the most respected internationally for its risk-taking

curatorial program. The New Museum is a center for exhibitions, information, and

documentation about living artists from around the world, focusing on emerging and

under-recognized voices, and providing a platform for the artists who are defining our

cultural moment. In 2007, the New Museum made history with the inauguration of its first

permanent building at 235 Bowery designed by the Tokyo-based firm SANAA. Since that

time, over 4 million have visited or attended programs and events, and the Museum has

155 exhibitions featuring over 600 artists from 60+ countries in our galleries, as well as

over 1,200 public programs ranging from live performances, conferences, residencies,

screening, after-school programs, and family days.

For more information about the New Museum and its programs, please visit

www.newmuseum.org.

Equal Opportunity Employer

The New Museum of Contemporary Art believes that all persons are entitled to Equal

Employment Opportunity and we do not discriminate against our staff members or

applicants for employment because of race, creed, color, religion, national origin, gender

identity and expression, sex, age, disability, marital status, political affiliation, sexual

orientation, genetic information, or veteran or citizenship status provided they are

qualified and meet the requirements for the job. The New Museum provides reasonable

accommodation to candidates with disabilities. As per New York State Guidelines, all

candidates hired must be vaccinated with the COVID vaccine.

BENEFITS AND PAID TIME OFF & HOLIDAYS

We offer a full comprehensive benefits package that includes Medical, Dental, Vision,

Employee Assistance Program (EAP), Flexible Spending Account (FSA), Health

Reimbursement Program through the Difference Card, Commuter Benefits Program

through the Difference Card, Voluntary Short Term Disability Plan and Long-Term

Disability, Life Insurance, Retirement Plan, and other voluntary benefits.

We offer full-time employees 15 days of paid time off, 8 sick days off and 13 holidays off as

applicable through the fiscal year.

QUALIFICATIONS

The successful applicant will possess a positive and professional attitude in working

collaboratively with colleagues, staff, and the Museum’s diverse constituencies.

Associate’s degree in accounting is required with a minimum of one year of hands-on

accounting experience. Strong proficiency with Microsoft Office applications is expected.

Applicants with experience using Abila MIP and/or QuickBooks accounting software will be

given additional consideration. Prior experience with office administration is preferred.