ONG (Setor Social)
Novo

HR & Accounting Coordinator

Híbrido, O trabalho pode ser executado em ou perto de Seattle, WA
Inscrever-se



  • Detalhes

    Tipo de Emprego:
    Tempo Integral
    Educação:
    Diploma de Tecnólogo Requerido
    Nível de Experiência:
    Recém formado
    Remuneração:
    USD $25,67 - $30,81 / hora
    Offers will factor in relevant candidate qualifications, cost of labor, pay equity, and geographical location. No relocation provided.
    Causas:
    Desenvolvimento Comunitário, Saúde & Medicina, Relações Internacionais

    Descrição

    Title: HR & Accounting Coordinator

    Reports to: HR Business Partner

    Status: Hourly, Non-exempt

    Location: Seattle, WA (Hybrid)

    Foundation Overview:

    The Max Foundation is a leading global health nonprofit organization dedicated to accelerating health equity. For 28 years, Max has pioneered practical, scalable, high-quality solutions to bring life-extending treatments and patient-centered healthcare to more than 100,000 people living with cancer and critical illness in low- and middle-income countries. Max believes in a world where all people can access high-impact medicines, where geography is not destiny, and where everyone can strive for health with dignity and with hope. Learn more at https://www.themaxfoundation.org/.

    Role Summary:

    The HR & Accounting Coordinator serves as a critical frontline presence for The Max Foundation and provides essential administrative and operational support for the Seattle headquarters office. This position is responsible for the organized and timely delivery of a variety of administrative tasks under the supervision & direction of the administration department. The role will primarily provide support to the HR & Accounting functional areas, with additional support as-needed for IT, Executive, or office-wide initiatives. This role is also responsible for preparing, organizing, and following up on reports and projects that support global operations as directed.

    Responsibilities:

    Office & General Administration

    • Perform general office administration including managing mail service, office supplies, document organization, conference room bookings, and office access
    • Scan and distribute incoming mail to internal team-members, including donations, invoices, etc.
    • Maintain list of active vendor relationships for organization; coordinate activities with a variety of relevant vendors, including FedEx, DHL, USPS, & Amazon (including tracking & follow-up)
    • Serve as an administrator of DocuSign software and collect internal signatures on behalf of the organization for various needs
    • Act as the first point of contact for answering phones, forwarding requests for information or voicemails to relevant personnel, and orienting guests that visit the office
    • Serve as a liaison between Max & our facilities contacts at co-working space (WeWork)
    • Facilitate access setup for other staff to third-party platforms (FedEx, Amazon, WeWork, DocuSign)
    • Coordinate catering for staff meetings and other employee events
    • Update administrative SOPs as processes evolve, and maintain electronic database of procedural documents

    Human Resources Support

    • Serve as an HRIS system specialist in BambooHR, performing various data-entry & paperwork uploading in support of annual initiatives (ex. open enrollment) and personnel compliance items
    • Maintain organizational chart; regularly update and upload to SharePoint and HRIS as staffing changes occur
    • Support onboarding of new team members, including: the preparation of welcome packets, HRIS onboarding checklists, and initial orientation tour; enter global staff into HRIS system & send initial outreach email
    • Track and maintain paper and/or electronic versions of employee & contractor files and service agreements; facilitate annual paperwork renewals for global contractors
    • Facilitate annual employee events (ex. annual holiday party); support HR on monthly staff recognition activities (ex. birthday & anniversary programs)
    • Support annual paperwork audit via records retrieval, review, and spot-checks; assist in data retention & destruction review, including the removal and shredding of paper files
    • Create & administer surveys to collect team-member feedback on various initiatives (MS Forms)

    Accounting Support

    • Provide ongoing support to staff with credit card resolutions, expense tracking, and system training in banking portal
    • Follow-up with team members to collect necessary documentation and receipts; review submitted materials for accuracy & completeness
    • Perform data entry activities in accounting systems and audit records, as requested
    • Provide ad-hoc accounting support for various annual projects (ex. audits)
    • Act as a back-up support in making physical bank deposits and monitoring the accounting and administration email inboxes

    Cross-Functional & Project Coordination

    • Schedule calls and meetings as requested; serve as owner of standing group calendars, meetings, and agendas, including monthly Admin and HQ Staff meetings; ensure new hires are added to recurring group meetings during onboarding
    • Maintain MaxHQ Calendar, ensuring that holidays, global meetings, and Board meetings are updated; follow-up with relevant coordinators and executive assistants to keep calendar current
    • Track progress for departmental projects and goals; record and/or take minutes in group meetings, communicate action items to team-members, and circulate recordings/minutes after meetings
    • Assist in proposal, creation, ordering, and distribution of annual staff appreciation items in partnership with VP of Communications & Development
    • Assist with any travel arrangement changes, as needed (ex. changing dates, refunds, etc.)
    • Cross-train in shipping & receiving and support global shipping needs, ex. staff appreciation items
    • Support the inventory maintenance of the organization’s storage unit by coordinating with relevant team members to ensure all items are properly tracked, updated, and removed, as needed
    • Serve as liaison for cross-functional correspondence; address administrative needs and questions from global staff
    • Provide backup day-to-day logistics and reporting for diagnostics programs, including coordination of international mailing, tracking, and communications with global staff members, as needed
    • Other duties, as assigned

    Qualifications:

    • Bachelor’s degree preferred, Associate’s degree or relevant certification required
    • 1-3 years of administrative support experience, preferably in an HR or Accounting environment, international or non-profit experience a plus
    • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, SharePoint)
    • Experience with an HRIS (BambooHR) and/or accounting software (MIP), a plus
    • Excellent organizational skills and strong attention to detail
    • Strong verbal and written communication skills
    • Experience managing bulk mailings, international mailing experience a plus
    • Ability to maintain confidentiality of sensitive information
    • Customer service-oriented approach with excellent interpersonal skills
    • Comfortable working both independently on routine tasks and collaboratively within a team

    Skills and Attributes:

    • Passionate about The Max Foundation’s mission and vision, and determined to lead and accomplish all goals related to current and future strategic plans
    • High attention to detail and a high standard for quality work product
    • Understanding of and comfortable in a global environment, with an emphasis on low and middle-income countries
    • Passion for exceptional collaboration, and flexibility to do what it takes to elevate positive culture
    • Comfort working in a complex, fast-paced, and high-workload environment
    • Caring, humble, and people-oriented servant leader
    • Resourceful, finds solutions using all available data to overcome challenges impacting the organization

    Title: HR & Accounting Coordinator

    Reports to: HR Business Partner

    Status: Hourly, Non-exempt

    Location: Seattle, WA (Hybrid)

    Foundation Overview:

    The Max Foundation is a leading global health nonprofit organization dedicated to accelerating health equity. For 28 years, Max has pioneered practical, scalable, high-quality solutions to bring life-extending treatments and patient-centered healthcare to more than 100,000 people living with cancer and critical illness in low- and middle-income countries. Max believes in a world where all people can access high-impact medicines, where geography is not destiny, and where everyone can strive for health with dignity and with hope. Learn more at https://www.themaxfoundation.org/.

    Role Summary:

    The HR & Accounting Coordinator serves as a critical frontline presence for The Max Foundation and provides essential administrative and operational support for the Seattle headquarters office. This…

    Benefícios

    Benefits Summary:

    • Employer-sponsored benefits include:
      • 100% medical, dental, and vision premium coverage for employees; 50% premium coverage for spouse and/or dependents
      • Annual vacation accrual 80 hours (increases over time), personal time accrual of 52 hours, 12 paid company holidays, and 2 floating holidays per year
      • $10,000 Basic Life and AD&D insurance coverage; Short-term disability insurance
    • Additional benefits include:
      • Flexible Spending Account (FSA)
      • Optional employee covered Long Term Disability and Supplemental Life Insurance
      • Eligibility for our Safe Harbor 401k plan participation after 3 months of employment, including Max-paid 3% non-elective contribution regardless of participation
      • Monthly wellness benefit (earn up to $70/month), Costco membership, and WFH/Commuter Stipend ($1,800/year)

    Benefits Summary:

    • Employer-sponsored benefits include:
      • 100% medical, dental, and vision premium coverage for employees; 50% premium coverage for spouse and/or dependents
      • Annual vacation accrual 80 hours (increases over time), personal time accrual of 52 hours, 12 paid company holidays, and 2 floating holidays per year
      • $10,000 Basic Life and AD&D insurance coverage; Short-term disability insurance
    • Additional benefits include:
      • Flexible Spending Account (FSA)
      • Optional employee covered Long Term Disability and Supplemental Life Insurance
      • Eligibility for our Safe Harbor 401k plan participation after 3 months of employment, including Max-paid 3% non-elective contribution regardless of participation
      • Monthly wellness benefit (earn up to $70/month), Costco membership, and WFH/Commuter Stipend ($1,800/year)

    Localização

    Híbrido
    O trabalho pode ser executado em ou perto de Seattle, WA
    Local Associado
    1448 NW Market St, Seattle, WA 98107, USA
    Suite 500

    Como se inscrever

    To Apply:

    Visit our website at https://www.themaxfoundation.org/careers to apply. Please include a resume and cover letter.

    To Apply:

    Visit our website at https://www.themaxfoundation.org/careers to apply. Please include a resume and cover letter.

    Empregos similares

    Illustration

    Dê o Próximo Passo em sua Carreira

    Encontre com a pessoa responsável pela vaga, explore as últimas oportunidades de emprego e receba uma notificação quando novas oportunidades atendem ao seu critério de busca.