Church Administrator

General Description: The church administrator provides organizational support to the church Pastor and committees.

Responsibilities:

• Produce the order of worship for the Sunday service (and occasional special services)
• Set up Sanctuary for worship – print new name tags as needed, post the hymn numbers, ensure welcome envelopes are in the pews
• Manage the church’s communication outlets – email, phone messages, US mail
• Support the pastor and committees as needed, including typing, filing, routine correspondence, scheduling
• Order office and church supplies as authorized by Session
• Prepare Annual Report
• Prepare monthly reports for Session as needed
• Maintain the church calendar and announcements, including on the church’s website (will train)
• Maintain the church membership and mailing lists
• Serve as point person for groups renting space in the church
• Serve as point person for others needing admittance to the building, including inspectors, repair workers, etc.
• Assist in ongoing digitizing of files and processes
• Other duties as assigned

Requirements and Skills:

• Solid knowledge of office procedures and office equipment, including printer/copier.
• Experience with MS Office software – MS Word and MS Excel in particular – and Google applications
• Comfortable working with minimal supervision
• Effective organizational, time-management, and problem-solving skills
• Attention to detail
• Strong written and verbal communication skills
• Adhere to professional confidentiality standards
• High school diploma or equivalent; additional qualifications in office administration are a plus
• Sensitivity to Providence Presbyterian Church’s values, beliefs, and mission

Physical Requirements:

• Comfortable walking up a few steps to the church office

Evaluations: This position reports to the church Pastor. Performance and salary reviews are conducted annually by the Pastor and the Personnel Committee of the church.

English