Education Programs Manager

BAX/Brooklyn Arts Exchange

Education Programs Manager: Full-Time, Permanent, Non-Exempt Position

Full Time Start Date: September 15, 2025 (paid training with outgoing Education Programs Manager begins late-August until full time start date)

Reports to: Co-Executive Director, Education

Location: Brooklyn, NY (in-person role with flexibility)

Salary: $55,000-60,000 (commensurate with experience)

Schedule: 40 hours/week, typically 10am–6pm (with some flexibility). Some evenings/weekends are required around special events or productions (scheduled in advance with flex hours).

Location: This is an in-person position, typically M-F/S (to be discussed) with flexibility for occasional remote work on non-class day. The working location is at 421 Fifth Avenue in Park Slope, Brooklyn. BAX also has an Annex space located at 80 Hanson Place, Downtown Brooklyn.

About the Role

BAX/Brooklyn Arts Exchange seeks a dynamic, highly organized, and equity-driven Education Programs Manager to join our Education Department as a full-time, permanent team member. Reporting to the Co-Executive Director, Education, this role is instrumental in supporting, planning, and implementing all aspects of BAX’s Youth Education Programs. The Education Programs Manager directly supervises the Education Programs Assistant, seasonal School Breaks Counselors (~11), and interns/community service staff. Alongside the Co-Executive Director of Education, this position helps hire, train, and supervise ~11 teaching artists annually. The role collaborates closely with BAX staff across Operations, Marketing, Finance, and Production teams.

KEY RESPONSIBILITIES:

Departmental Planning & Administration (Year-Round)

• Co-plan, budget, and assess seasonal youth programs with the Co-Executive Director of Education
• Advance BAX’s anti-oppression and pro-inclusion values across all programming, training, hiring, and assessment decisions
• Oversee payroll for faculty and seasonal staff; approve monthly timesheets and manage petty cash
• Track equipment and inventory
• Analyze Youth Education participant and program registration trends; program, demographic, and financial reporting in collaboration with Business and Development departments
• Liaise with Marketing, Finance, Operations, and Production teams to ensure program success. Lead quarterly training with front desk staff in partnership with the Operations team to ensure the front desk knows procedures and information to share to the public.
• Co-develop and facilitate Professional Development training and enrichment opportunities for BAX teaching artists and on occasion in collaboration with community and sector partners
• Collaborate with the operations team to support BAX Birthday Party rental program and coordinate BAX Teaching Artist facilitators when applicable

Studio Classes & School Pick-Up (September–June)

• Develop seasonal studio class schedules, tuition rates, and manage registration (via Amilia platform)
• Serve as primary liaison for studio teaching artists, families, and front desk staff
• Lead School Pick-Up (SPU) logistics, including scheduling, staffing, training, and family communications
• Provide occasional in-class support, including substitute teaching when needed

Performance Workshops (September–June)

• Collaborate on curriculum development, student recruitment, and performance planning
• Manage family, student, and teacher communications and collaborate on budgeting and technical coordination related to performances with Co-ED and other BAX departmental support
• Support rehearsals and final showcases (costume inventory, storage, and maintenance; tech; dinner; and family coordination) with production team support

Financial Assistance (Seasonal)

• Manage robust sliding-scale tuition and financial assistance programs
• Process applications, prepare offers in collaboration with the Finance team, and coordinate final agreements with families
• Track and monitor payment plans and family communications

School Breaks Arts Programs (Mid-Winter, Spring, Summer)

• Plan and staff school break programs in collaboration with Co-Executive Director of Education
• Lead staff hiring, program and Professional Development trainings; serve as primary supervisor (mentor) and support to seasonal staff members
• Support marketing and program promotion efforts including attending 1-3 annual camp fairs (Jan–March, often on weekends)
• Manage program tuition and registration logistics
• Serve as main contact for participating families, including managing intake of special support needs and any related follow up to ensure healthy and accessible program participation within BAX capacity

Community Partnerships, Special Events & Festivals (September-June)

• BAX currently partners with approximately 12 public schools through in-school residencies. The Education Manager may be asked to support select logistics and/or provide occasional in-person event support for these partnerships. (This is an area for discussion and potential growth.)
• In collaboration with the Co-Executive Director, Programs & Production Manager, and other department leads, the Education Manager will help plan and provide hands-on support of the following special events:
• Fall Open House (September)
• Teen Artist Exchange (March/April, in partnership with peer organizations)
• YouthWorks Festival (December–February, in collaboration with consulting festival directors)
• Studio Class Events – including concerts, open studios for family observation, and culminating showcases (held once each fall and spring term)

Family & Student Support (Year-Round)

• Central contact for families regarding registration, curriculum, access support, attendance, and more
• Collaborate with faculty and staff to follow up on absences, access needs, studio equipment support, etc.
• Support behavioral or harm-related incidents with de-escalation and care in alignment with BAX mission, guiding principles, and antiracist pro-inclusion values

QUALIFICATIONS

This role is ideal for someone passionate about youth and arts education, with a strong interest in the performing arts and in building and employing the systems that support dynamic programming. The ideal candidate will be eager to deepen their skills and experience in pursuit of a long-term career in arts administration and nonprofit management.

Required:

• 2–3+ years experience managing arts or education programs, preferably in nonprofit, arts administration and/or performing arts settings
• Experience in youth programming, performance production, and teaching artist management
• Excellent interpersonal, organizational, and communication skills
• Strong systems support interest and capacity (building, navigating, and assessing). Proficiency with Google Workspace, Excel, Zoom
• Capacity to lead with care, accountability, and equity-centered values
• Flexibility for evening/weekend work (seasonal, with comp time)
• Deep alignment with BAX’s values: racial justice, queer liberation, and cultural equity
• Ability to lift 25-35 pounds (ie office/event supplies, tables and equipment, education equipment and props, etc)

Strongly Preferred:

• Prior experience working with youth as a teacher, seasonal counselor, caregiver, etc.
• Prior experience supervising teaching artists and interns
• Familiarity with arts education online registration systems (e.g., Amilia), as well as Wordpress, Canva, Eventbrite, or Asana
• Social media proficiency to support Marketing efforts
• Spanish or other non-English language fluency
• Comfort subbing or assisting in dance, drama, or tumbling classes

APPLICATION PROCESS

To Apply, please send the following materials (PDF preferred) with subject line “Education Programs Manager_YOUR NAME” Attn: Lucia Scheckner Co-Executive Director, Education, via email to education@bax.org.

• A cover letter including why you are qualified for this position and how BAX’s mission aligns with your career goals and pursuit of this particular opportunity.
• A current resume highlighting your related experience.
• References will be requested prior to the second interview invitation (if applicable).
• Due to the anticipated number of applications, we can only contact those selected for initial interviews.

Timeline:

We aim to interview potential candidates in July either in person or via Zoom. A second interview will be scheduled for selected candidates, ideally in-person. The anticipated full time start date is September 15th, with paid training scheduled beginning the last week of August (August 25-29) alongside the outgoing Education Programs Manager.

About BAX

BAX/Brooklyn Arts Exchange is a nearly 35-year non-profit multigenerational arts organization that nurtures creative expression and artistic process through education, residencies, and performance at the intersection of arts and social justice. We prioritize racial and cultural equity, accessibility, and collective power-building.

BAX’s staff and board engage in ongoing conversations about how race, class, gender, sexual orientation, and other identities affect access, representation, and experience within our programs and services.

We are an equal opportunity employer and strongly encourage applications from people of color, LGBTQIA+ individuals, disabled individuals, and others from communities historically underrepresented in the arts. We are committed to a work culture rooted in equity, care, and mutual accountability.

Visit www.bax.org to learn more about our mission, community, and programs, and more about BAX Education programs at bax.org/education.

Note on Accessibility: BAX’s main facility at 421 Fifth Avenue is located on the 2nd and 3rd floors and does not currently have elevator access. Our Annex space at 80 Hanson Place is fully wheelchair accessible.