Administrative Assistant

POSITION DESCRIPTION

The American Association of Family and Consumer Sciences is a 501(3)c nonprofit Association that is currently seeking a candidate for the position of Administrative Assistant.

This position is vital to the success of AAFCS and its programs and will work closely with all departments to support day-to-day operations and the AAFCS offices in Alexandria, Virginia.

This position will report to the Associate Director of Operations and Events. Day-to-day tasks will include processing incoming payments, receiving and processing mail, preparing and sending shipments, scanning and filing documents, preparing reports in excel, receiving and responding to questions from customers through email and phone, and other duties as assigned.

QUALIFICATIONS

At least two years of experience in administrative support roles is required.

An associate degree is desired.

Experience using Microsoft Office, Salesforce, databases and/or Association Management Systems (AMS) with the affinity to learn new software and systems.

Demonstrated organizational, analytical, critical-thinking, and problem-solving skills.

Experience anticipating deadlines and handling multiple and competing priorities to meet concurrent deadlines.

Skillful in composing and editing documents.

Strong customer service skills and ability to deal with questions and concerns in an articulate, efficient, and diplomatic manner.

Ability to work well both individually and as a team member.

RESPONSIBILITIES

Answer and direct incoming phone calls, emails, and mail.

Receive and process incoming payments.

Create, review, and process invoices and requests for payment.

Scan and file documents.

Prepare reports using excel, word, and PowerPoint.

Package and ship AAFCS materials.

Maintain AAFCS inventory of supplies, equipment, and materials.

Assist in planning and executing internal and external events, including meetings, workshops, conferences, and social gatherings.

Coordinate shipments to meetings, conferences, and events.

Liaise with vendors and service providers to ensure timely delivery and quality standards.

Support the management of Committee, Community, and Board meetings including review and update of membership rolls, creation of meeting materials, notetaking, and more.

Perform other duties as assigned.

SALARY RANGE

The salary range for the position is $35,000 - $55,000. Annual salary commensurate with experience and education.

WORK REQUIREMENTS

This is a partially remote position – requiring the employee to normally be in the AAFCS offices in Alexandria, Virginia one day a week.

Minimum travel is required. This may include travel to the Annual Conference, Fall Leadership Summit, or staff retreat.

The employee must have normal visual acuity at near and far distance with correction and hear the spoken word. The employee must be fluent in English. While performing the duties of this job, the employee is regularly required to sit and to work at a computer. The employee is frequently required to use hands to handle or touch objects, tools, or controls and to talk fluently. This position may occasionally require the employee to walk unaided, bend, stoop, reach above their head, have the use of both fine and gross motor skills, and lift or move heavy objects, equipment, or boxes.

APPLICATION PROCESS

To apply for this position, please submit a resumé with a cover letter to HR@aafcs.org.

Review of applications will begin on March 1st and continue until the position is filled.

Consideration will be given to any applicants with limited experience who possess excellent project management and communication skills. Training will be provided.

ABOUT THE ASSOCIATION

The American Association of Family and Consumer Sciences (AAFCS) is the only association for family and consumer sciences students and professionals across multiple practice settings and content areas. For over 110 years, AAFCS has focused its mission on providing leadership and support for professionals whose work assists individuals, families, and communities in making more informed decisions about their well-being, relationships, and resources to achieve optimal quality of life. Through research, experiential education, and technology, our members help people develop the essential knowledge and skills to lead better lives, be work and career ready, build strong families, and make meaningful contributions to our communities.

AAFCS celebrates, embraces, and respects the value of every person. We denounce all expressions of hate, racism, injustice, and discrimination. Our commitment to diversity, equity, inclusion, and social justice is demonstrated through our work to improve the well-being and quality of life for individuals, families, and communities.

Affirmative Action/Equal Employment Opportunity Policy

It is the policy of AAFCS to provide equal employment opportunity to all qualified persons and to prohibit discrimination in employment on the basis of race, color, national origin, sex, gender, marital status, family relationship, sexual orientation, gender identity or expression, age, pregnancy, genetics, disability, religion, veteran status, parental or family medical leave, or political affiliation, and all other federal, state, and local protected classes.

It is also the policy of AAFCS to take affirmative action to recruit and to employ people of communities of color and other protected groups. Communities of color are defined as African Americans, Asian Americans, Hispanic Americans, and Native Americans. The protected groups are those groups of persons who have historically been most disadvantaged by discriminatory practices, including practices formerly sanctioned by law.

The affirmative action and equal opportunity clause of this policy requires that the hire of applicants and treatment during employment occur without regard to race, color, national origin, sex, gender, marital status, family relationship, sexual orientation, gender identity or expression, age, pregnancy, genetics, disability, religion, veteran status, parental or family medical leave, or political affiliation, and all other federal, state, and local protected classes.

The affirmative action and equal opportunity clause applies to all employment actions including, but not limited to, recruitment, appointment, reappointment, promotion, transfer, demotion, termination, compensation, benefits, layoff, and training. Furthermore, the policy applies to all executive, academic, administrative employees, and to full-time, part-time, temporary, probationary, and permanent employees.

We offer a competitive and comprehensive benefits package, including:

• Robust health care coverage
• Generous paid time off (PTO)
• Paid sick leave
• Retirement savings plan

The employee must be fluent in English.