Chief Operating Officer

Position Summary

Reporting to the CEO, the Chief Operating Officer (COO) is responsible for the daily administrative and operational functions of Camp Fire’s National Headquarters. The COO will serve as a member of the executive leadership team, and manage finance, operations, and human resources, while contributing to the strategic direction and leadership of the national office.

Work Environment

This is a fully remote position: must have workspace designated in home. Must be willing to travel occasionally (10-15%) within the US via air and/or ground travel.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Management & Organizational Strategy (25%)

• Serve as the main point of contact for the national office for all operational and administrative challenges, minimizing disruptions and ensuring timely responses to questions.
• Oversee Camp Fire National Headquarters' daily administrative functions, ensuring efficiency and smooth workflow throughout the organization.
• Act as a bridge between departments, ensuring that communication flows effectively, teams are aligned, and all departments are well coordinated.
• Contribute to strategic, planning, direction, and goal setting of the organization in collaboration with senior management.
• Serve as a thought partner in support of the CEO in decision making, goal setting, and evaluation of organizational progress.
• Ensure affiliate compliance with charter obligations and offer training and technical assistance to grow compliance.
• Identify and develop shared service opportunities for centralized common administrative functions like HR, Finance, and IT.
• Represent Camp Fire at national convenings, meetings, and other public facing occasions.

Finance (40%)

• Provide executive oversight of all financial functions, both internal and external, including budgeting, forecasting, financial analysis, reporting, and compliance.
• Manage the accounting and bookkeeping functions of the organization, including hiring and supervising staff, including the Accounting Specialist, and consultants.
• Ensure strong internal controls, sound fiscal stewardship, and compliance with federal, state, and grant requirements.
• Oversee restricted and unrestricted funding allocations in collaboration with Program leadership including grant compliance and monitoring of expenses.
• Oversee the charter fee review and administration process.
• Lead the annual audit, coordinate with external auditors, and ensure timely and accurate submissions.
• Provide training, technical assistance, and support to Camp Fire affiliates with financial compliance requirements.

Human Resources (20%)

• Provide executive oversight of Human Resources, ensuring equitable and transparent policies and practices, compensation, benefits, performance management, and employee relations.
• Strengthen a culture of inclusion, well-being, accountability, professional development, and continuous improvement.
• Partner with outsourced HR to maintain compliance with employment laws and best practices.

General Operations (15%)

• Develop and implement organizational policies.
• Oversee facilities, technology systems, IT support, office management, and risk management practices. This position supervises the Director, Office Technology and Coordinator, Operations.
• Ensure administrators and support staff have systems and processes that allow for efficiency across a remote work environment.
• Oversee charitable registration, and other federal, state, and local government for disclosure and compliance.
• Maintain organization-wide risk management plans, safety protocols, and insurance coverage.

Qualifications

Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, the COO must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• At least 15 years of experience leading operational functions at nonprofit organizations, with increasing responsibilities over time.
• Strong writing and communication skills.
• Ability to work at a strategic level and a detailed tactical level.
• Creative problem solving skills.
• Flexibility and comfort creating structure within ambiguity are a must. Experience in a start-up or a rapidly growing organization is a plus.
• Experience setting up and maintaining effective internal systems, procedures, and operations, including experience with various technology tools.
• Available to travel as required for meetings.
• Ability to work with and build meaningful relationships with diverse audiences and stakeholders.
• Demonstrated interest in youth development, outdoor and camp experiences, inclusion and belonging, and/or stakeholder engagement.

ABOUT CAMP FIRE

Growing up is hard. That’s why Camp Fire connects young people to the outdoors, to others, and to themselves.

Camp Fire is an inclusive national youth development organization founded in 1910. With 43 affiliates in 21 states, Camp Fire creates safe spaces where young people can have fun and be themselves. We do this through a variety of powerful youth experiences and programs, customized to meet the needs of youth, their families, and their local community. But the common thread woven through all our programs is relationships. This is how we support young people as they navigate the challenges of growing up in the world today and learn the life skills they need to thrive. www.campfire.org

Camp Fire offers medical, dental, vision, life, and long-term disability coverage effective the first day of the month following date of hire, subject to enrollment selection. A 401(k) plan with employer match is also available after one year of employment. Paid time off (PTO) accrues monthly for a total of three weeks per year. In addition, five sick days are provided annually along with two floating holidays. Finally, Camp Fire observes eight paid holidays (which includes the Friday after Thanksgiving) and is closed the last seven business days of December.