Finance Assistant

Who We Are

The Asian Pacific Islander Political Alliance (API PA) is building long-term power for Asian Americans in Pennsylvania. We coordinate political, electoral, and legislative work to hold our elected officials accountable, engage in culturally competent and linguistically accessible direct voter contact, and build solidarity with other aligned communities of color across the state. As the first and only political organization directly advocating for the needs of Asians and Pacific Islanders in Pennsylvania, we operate primarily in South Asian, Korean, Chinese, and Vietnamese communities in 15 different languages.

Since our founding in 2020, we have run the largest Asian American voter contact programs in the country, introduced a groundbreaking community-driven API Policy Platform for PA, established Pennsylvania's first-ever pan-Asian organizer training program, and successfully elected community champions who represent us at every level of government throughout the Commonwealth.

Position

API PA is actively seeking a Finance Assistant to support the current Finance & Administration Director (FAD). The Finance Assistant will play an integral role in supporting and shaping the financial success of the organization.

Duties - Finance

• Recording Financial Transactions: Accurately record all income, expenses, and financial activities using accounting software.
• Maintaining General Ledger: Ensure the accuracy of the general ledger by reconciling accounts and correcting discrepancies.
• Accounts Payable and Receivable: Track invoices, payments, and overdue accounts while maintaining strong vendor and client relationships.
• Bank Reconciliation: Reconcile bank statements with internal records to identify and resolve discrepancies.
• Budget Monitoring: Assist in tracking budgets and identifying variances.
• Compliance and Audits: Ensure compliance with financial regulations and assist with internal or external audits.
• Expense Management: Monitor expenses and work along with FAD to recommend cost-saving measures.
• Tax Preparation: Collaborate with accountants to prepare and file tax returns, 990s and all other financial reports accurately and on time.

Duties - Administration

• Support FAD in regular operations and administrative tasks
• Support employee onboarding and various human resources tasks
• Work alongside Administrative Coordinator to support Executive Director as needed

Qualifications

• High school diploma or equivalent; associate degree in accounting or finance preferred.
• 1+ year experience in finance, operations or similar departments
• Proficiency in accounting software, preferably QuickBooks.
• Strong understanding of accounting principles and practices.
• Exceptional attention to detail and organizational skills.
• Ability to analyze financial data and identify discrepancies.
• Multitasking skills for managing multiple accounts and projects simultaneously.
• Advanced proficiency in Microsoft Excel, including creating pivot tables and using formulas.
• Strong communication and interpersonal skills for vendor and client interactions.
• Equity & Inclusion: Champions the identification and rectification of disparities in practices, promotes equity values, and creates an inclusive team atmosphere.
• Asian Communities Familiarity: Possesses experience with or a deep understanding of Asian communities, ensuring culturally sensitive and relevant communications.

Compensation & Benefits

This position has an annual salary of $55,000 commensurate with experience.

This is a full-time exempt position. Full-time employees are eligible for a comprehensive benefits package that includes:

• A generous health insurance plan with 100% coverage of premiums
• Accrued Paid Time Off (PTO) and sick time, including a separate provision for COVID-19-related leave
• Paid holidays off, including a variety of cultural holidays
• Retirement savings account
• Technology stipend of up to $500

Being physically located in the Greater Philadelphia Area is required for this position. Individuals outside the Greater Philadelphia Area may qualify for relocation reimbursement.

Equal Opportunity Statement:

API PA is an Equal Opportunity Employer and encourages applications from individuals of all backgrounds, regardless of race, color, gender, religion, national origin, or sexual orientation.