YWCA Southern Arizona Administrative Coordinator

Position Summary

The Administrative Assistant provides administrative and clerical support to the organization and provides excellent customer service to clients and visitors.

Responsibilities

• Welcomes visitors, determines their needs, and provides direction and information.
• Answers, screens, and routes incoming calls and takes messages when needed.
• Receives, sorts, and routes mail.
• Prepares written correspondence and maintains files.
• Event support and coordination with managing event schedule, coordinating set ups and clean ups and executing facility use proposals and agreements.
• Maintains inventory of office and rental supplies and assists with coordinating maintenance of office equipment.
• Assists with coordinating and scheduling of facilities maintenance, cleaning/janitorial needs and repair projects.
• Create, update and maintain vendor files
• Receive, code and submit invoices for payment
• Provides mentorship and guidance to YWCA interns and ensures their work is accurate.
• Creates and updates materials and projects for YWCA interns and oversees their completion.
• Receives donations for Your Sister’s Closet and Project Period.
• Acts as a liaison between YWCA staff and Your Sister’s Closet volunteers and responds and helps to resolve their questions and needs.
• Plan and coordinate internal events.
• Responds to and resolves administrative questions.
• Provides excellent customer service to staff, Board members, volunteers, and guests.

Knowledge, Skills, and Abilities

• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Excellent computer skills and proficiency with Microsoft Office programs.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and sensitive information.
• Ability to work independently.

Minimum Qualifications

• High school diploma or equivalent
• 2 years of clerical or administrative experience
• Bilingual (English-Spanish)

Preferred Qualifications

• Associate degree
• 3 years of administrative or clerical experience

Working Environment

This position is in an office setting and is mostly sedentary. Reasonable accommodations will be made for individuals with disabilities.

To Apply: Please email a cover letter and resume addressed to Amanda Martinez, Operations Manager at jobs@ywcatucson.org

EQUAL OPPORTUNITY EMPLOYMENT POLICY STATEMENT:

YWCA Southern Arizona (YWCA) is an Equal Opportunity Employer to ensure that each employee, applicant, and volunteer, regardless of race, color, ethnicity, disability, national origin, political beliefs, veteran status, gender, gender identity, sexual orientation, religion, economic circumstances, familial status, marital status, citizenship, ancestry, or age is accorded equal treatment with respect to all terms, conditions and privileges of equal employment including recruitment, placement, selection, and opportunities for advancement.

YWCA offers comprehensive benefits package, including medical, dental and vision options and a generous vacation and time off policy.

After two years of service, employees are eligible to be enrolled in the YWCA USA’s Retirement plan.

Currently, the YWCA is contributing the equivalent of 10.5% of each eligible employee’s salary. The

contributions made by the YWCA do not require a match from the employee.

English and Spanish professional working proficiency or higher is required for this position. This employee will speak with people in both languages on a daily basis, as well read and write in both languages.