Executive Assistant

Position Available

Executive Assistant

New England Joint Board UNITE HERE

The New England Joint Board, UNITE HERE, located at 33 Harrison Ave in Boston, is the affiliate of UNITE HERE in the six New England states and New York, representing workers in the manufacturing, warehousing, laundry, food service, disability service, textile, and garment industries. Included in our membership are workers from UNITE HERE predecessor unions ILGWU, ACTWU and UNITE as well as members originally organized under the UNITE HERE banner. We are a bold progressive union at the forefront of the movement for economic and social justice. Women and immigrants make up a majority of our membership.

Responsibilities and Duties: Provide and coordinate administrative support to the Manager of the New England Joint Board by:

• Prioritizing the flow of information to the Manager. Tracking/monitoring Manager’s projects to completion
• Handling and directing incoming and outgoing telephone calls, emails, and faxes
• Maintaining an organized filing system of paper and electronic documents
• Scheduling meetings and appointments
• Booking and managing travel itineraries
• Preparing reports desired by the Manager
• Typing or entering data into various computer programs and databases
• Maintaining membership, officer, and staff contact and census information
• Receiving and sorting mail directed to the Manager’s office
• Recording meeting discussions and provide minutes
• Providing clerical support in the creation of contract proposals, memorandums, and collective bargaining agreements
• Handling and responding to inquiries and complaints received by the Manager’s office
• Arranging union events and meetings both in and outside of the office
• Generating meeting notices, invitations, and signage
• Assisting with direct mailings to membership
• Assisting with assembly of lists and ballots for union elections and contract ratifications
• Performing other duties as assigned by the Manager

Qualifications, Abilities and Experience:

• Experience managing the office of the top officer of an organization
• Thorough attention to detail
• Excellent written and verbal skills
• Proficiency in Microsoft Word, Access, Excel, Outlook, Apple Calendar, web browsers
• Ability to maintain a high level of confidentiality
• Comprehensive knowledge of the organizational structure and mission of the NEJB
• Ability to communicate and relate easily with a diverse staff and membership
• Ability to exercise strong problem solving skills
• A commitment to social and economic justice and knowledge of the Labor Movement

Salary is commensurate with experience. Excellent benefits package.

Applicants should submit a resume via e-mail to esnow@unitehere.org

The New England Joint Board is an equal opportunity employer.