Grants and Compliance Administration

Grants & Compliance Administrator

Position Summary

Classification: Regular, Full-Time, Exempt (Salaried)

Department: Finance / Administration

Reports To: Director of Finance or equivalent leadership role

Compensation Range (Washington Pay Transparency): $80,000 – $85,000 annually, depending on qualifications and experience

WELD is committed to pay equity. Placement within the range is determined based on relevant experience, skills, lived experience, and internal equity. This range may be adjusted in accordance with organizational compensation structures.

WELD is a second-chance employer committed to providing meaningful employment opportunities to people who have been impacted by the criminal legal system. We recognize that professional skills, leadership, and expertise are often developed through nontraditional pathways.

Key Responsibilities

Grant Administration & Compliance

• Manage the full grant lifecycle for Federal, State, and local funding sources, from award through closeout.
• Prepare, review, and submit grant reimbursement requests and invoices, ensuring accuracy, completeness, and compliance with funder requirements.
• Monitor grant expenditures to ensure alignment with approved budgets and allowable cost guidelines.
• Maintain official grant agreements, contracts, amendments, and memoranda of understanding.
• Serve as a primary point of contact for grant managers and funding agencies, including HUD and other public funders.

HUD & Federal Reporting

• Ensure compliance with 2-CFR HUD grant requirements, including reporting, documentation, and record retention standards.
• Coordinate HUD-required data, reporting, and monitoring activities in collaboration with the Shared Services team and Program staff.
• Support preparation for funder monitoring visits, audits, or reviews and respond to findings as needed.

Medicaid Readiness & Behavioral Health Compliance

• Support organizational readiness for Medicaid billing by assisting with compliance documentation, reporting workflows, and internal controls.
• Coordinate with leadership, finance, and clinical staff to ensure FCS and Medicaid requirements are clearly understood and operationalized.
• Help develop and maintain procedures that align grant compliance with behavioral health regulatory standards.

Reporting & Data Systems

• Prepare and submit required grant reports for Federal, State, and local funders.
• Coordinate with program staff and Data Manager to ensure data accuracy in required systems (e.g., HMIS or other reporting platforms).
• Support continuous improvement of data collection and reporting processes to reduce administrative burden on frontline staff.

Training, Documentation & Internal Support

• Develop, document, and maintain standard operating procedures related to grants, invoicing, reporting, and compliance.
• Provide training and technical assistance to staff on grant requirements, allowable costs, documentation standards, and timelines.
• Translate complex grant and regulatory requirements into clear, accessible guidance for staff with diverse professional backgrounds.

Equity, Mission & People-Centered Practice

• Approach compliance work with an understanding of re-entry, housing instability, and behavioral health systems.
• Support WELD’s commitment to dignity, accountability, and transparency in the use of public funds.
• Partner with program teams in a collaborative, solutions-oriented manner that prioritizes participant well-being.

Qualifications

Required Qualifications

• Minimum of three (3) years of experience in grants administration, compliance, contracts, or related work. Relevant experience may be gained through nonprofit, public sector, community-based, or nontraditional roles.
• Experience working with Federal and/or State grants, including invoicing and reporting.
• Strong organizational skills and attention to detail.
• Ability to communicate complex requirements clearly, respectfully, and accessibly.

Preferred Qualifications

• Bachelor’s degree in Public Administration, Finance, Accounting, Social Work, Public Health, or a related field OR an equivalent combination of lived experience, professional experience, and training
• Experience working with HUD-funded programs or other Federal Grants with 2-CFR requirements.
• Familiarity with HMIS or other human services data systems.
• Experience supporting Medicaid or FCS billing, behavioral health compliance, or healthcare-related funding.
• Experience working in re-entry, housing, behavioral health, or other people-centered nonprofit environments.

Skills & Competencies

• Knowledge of grant accounting principles and federal compliance requirements.
• Ability to interpret and apply Federal and State regulations in practical, mission-aligned ways.
• Strong written and verbal communication skills. Workable skills in Excel or Google Sheets, experience in Salesforce preferred.
• Collaborative approach to working across departments.
• High level of integrity, discretion, and accountability.
• Comfort balancing regulatory compliance with trauma-informed, equity-centered practice.

Work Environment

• This position operates within a hybrid office environment and requires extended periods of computer and administrative work.
• Regular collaboration with program, finance, housing, and leadership staff.
• Occasional interaction with funders, auditors, and regulatory agencies.

Employment Details & Pay Transparency (Washington State Compliance)

• Employment Type: Regular, Full-Time
• FLSA Status: Exempt
• Work Schedule: Typically Monday–Friday during standard business hours; flexibility required to meet reporting and compliance deadlines.
• Compensation Range: $80,000 – $85,000 annually
• Benefits: Medical, dental, and vision insurance; paid time off; paid holidays; retirement plan options; professional development support

WELD complies with Washington State’s Equal Pay and Opportunities Act. Compensation decisions are made without regard to gender, race, ethnicity, or other protected characteristics and are based on job-related factors such as experience, education, skills, and internal equity.

• Primarily office-based with extended periods of computer use.
• Regular collaboration with program, finance, housing, and leadership staff.
• May involve interaction with funders, auditors, and regulatory agencies.

Equity, Access & Encouragement to Apply

WELD strongly encourages people with lived experience of incarceration, criminal legal system involvement, housing instability, substance use recovery, or behavioral health challenges to apply. We believe lived experience strengthens our organization and improves our ability to serve participants with dignity and effectiveness.

We are committed to creating a workplace where staff are supported, valued, and able to grow professionally.

Why This Role Matters at WELD

This position helps ensure that WELD can continue serving people returning from incarceration with stable housing, employment pathways, and behavioral health support—while meeting the accountability requirements tied to public funding. The Grants & Compliance Administrator protects the organization’s funding, strengthens internal systems, and helps translate compliance into sustainable, mission-driven practice.

Medical

Dental

Vision

Paid time off

sick leave

401K