EXECUTIVE COORDINATOR (32-Hour Week | Full Benefits)

Call for Applications: EXECUTIVE COORDINATOR

Structured 32-hour week (M-F), Hybrid | $28–$30/hour + Full Benefits

Put your passion and talent to work helping education nonprofits thrive. At City Scholars® Foundation, we’re on a mission to do just that, as we bring corporate and community leaders together to strengthen and accelerate the impact of critical education nonprofits—ensuring over 40,000 low-income, high-potential youth each year have a better chance to learn and achieve against the odds.

To advance our mission and expand our impact, we're seeking an energetic, reliable, detail-loving, and mission-driven EXECUTIVE COORDINATOR to join our team.

With sleeves up, hands on, and a heart for helping nonprofit leaders and the children they serve succeed, you’ll serve as the administrative and operational backbone for the Foundation, our leadership, and our signature investment—the City Scholars® Fellowship for Education. You’ll report directly to our Founder & President and work closely with a small, high-engagement staff that includes our Associate Director and Foundation Intern(s). In this role, you’ll:

• Amplify the effectiveness of our Founder & President, Board of Directors, Executive Council, and leadership committees—helping them stay organized, informed, aligned, and mission-focused—through proactive executive assistance, including scheduling, preparation, meeting coordination, and follow-through.

• Help deliver exceptional, high-impact leadership experiences by coordinating logistics for monthly in-person and virtual Fellowship for Education convenings—including seamless execution across scheduling, venues, catering, RSVPs, materials, AV, and post-event follow-up.

• Keep our hybrid, largely virtual “mobile” office running smoothly—maintaining calendars, digital files, corporate email inboxes, records, basic financial processing of donations and expenses (using our how-to operations handbook, in partnership with our Associate Director), and other organizational systems and processes that keep our team organized, connected, efficient, and effective.

• Help strengthen the relationships and cultivate the resources that fuel our impact by supporting day-to-day philanthropy operations—assisting with communications, donor engagement, sponsorships, grants, and database and records management.

WHY THIS ROLE MATTERS:

This isn't your typical administrative role. We'll count on you as a trusted administrative partner and as a warm, welcoming liaison for our dynamic and diverse leadership community that includes nonprofit CEOs, executive volunteers, corporate and foundation partners, and community supporters.

Success in this role requires sound judgment, professionalism, exceptional organizational skills, effective communication, and the ability to operate confidently within a purpose-driven leadership community where relationships, responsiveness, and attention to detail matter.

WHO WE ARE:

We are City Scholars® Foundation, a tax-exempt, for-purpose corporation established in 1993 with a bold vision: to expand educational opportunity for thousands of low-income youth. We believe every child deserves a quality education, regardless of their zip code or family income. In high-poverty, under-resourced communities, education nonprofits play a critical role helping youth succeed both in and out of the classroom. That’s why we’re passionately committed to our MISSION—helping education nonprofits thrive.

WHAT WE DO:

To survive and thrive, quality education nonprofits depend upon resourceful, resilient, and collaborative leaders who need more than heart to keep the lights on and the doors open. Because education counts and leadership matters, we've sponsored the City Scholars® Fellowship for Education—our signature investment—since 2014.

As a collaborative, multi-year leadership institute, our Fellowship for Education invests in and partners with a distinguished and diverse community of emerging and established nonprofit CEOs whom we sponsor as City Scholars® Foundation Fellows.

Together with executive volunteers and philanthropic partners, we inspire, challenge, equip, and support Foundation Fellows while holding them accountable for growing an evolving portfolio of 23 out-of-school time and school-based education nonprofits from survival to success to significance—building brighter futures for more than 40,000 low-income youth each year. Be inspired at www.cityscholars.org.

WHO YOU ARE:

You model the standards of excellence that define our culture through your professional presence, business attire, communication, and attention to detail. Resourceful, tech-savvy, and solutions-oriented—you’re able to manage multiple priorities, projects, and schedules with calm and care in a hybrid (largely “mobile”), small-team work environment. You also:

• Hold a bachelor’s degree and a track record of excellence in administrative, project coordination, and/or operations roles—ideally in a mission-driven nonprofit or philanthropic setting. Experience coordinating meetings and events for high-level stakeholders is especially welcomed.

• Are confident using Microsoft Office, Google Workspace, and Zoom—and comfortable learning new tools. Familiarity with other office, data, and project management platforms is helpful but not required.

• Meet key logistical requirements. You have a secure, dedicated workspace with reliable high-speed internet and cell service for remote work and collaboration. You also have a valid driver’s license, access to a dependable, insured vehicle with current registration, and the ability to lift 20 lbs.

COMPENSATION:

As EXECUTIVE COORDINATOR, you’ll join us earning $28–$30/hour DOE, plus full benefits. This role is structured as a 32-hour/week schedule: Monday–Thursday, 9:30 AM–5:30 PM (including a one-hour unpaid lunch break each day) and Friday, 9:30 AM–1:30 PM. Occasional variations in daily hours may occur depending on convenings, Board meetings, and project needs; however, the role is designed to average 32 hours per week.

• Hybrid Workplace (Remote + Downtown LA): In-person convenings, meetings, and site visits typically occur 2–4 times/month across Greater LA during regular business hours, with set-up often beginning at 8:30 a.m. (or 7:30 a.m. for our annual retreat).

• Commuter Benefit Plan: For in-office and event-related travel

• Paid Time Off: Including year-end office closure

• Employer Contribution: To group health plan and SIMPLE IRA retirement savings plan (upon eligibility)

• Professional Development Opportunities: Available throughout the year