Facilities Coordinator

About the Organization

ClimateWorks Foundation is a global organization committed to our mission: to end the climate crisis by amplifying the power of philanthropy. Since our founding in 2008, we have awarded over $1.3 billion in grants to more than 600 organizations advancing climate solutions around the world. We helped grow the field of climate philanthropy to where it stands today, establishing infrastructure, global networks, and momentum for continued growth. Through our Global Programs and Services, we equip philanthropy with global knowledge, networks, and solutions to drive climate progress.

• Scaling solutions: Our collaborative Global Programs — focused on solution areas including carbon dioxide removal, cooling, industry, transportation, and more — produce results that are bending the greenhouse gas emissions curve. From the U.S. to Europe, China, Brazil, and beyond, we collaborate with a diverse community of funders, NGOs, and climate leaders to accelerate just and equitable climate solutions.
• Guiding and supporting funders: Our Global Services provide funders with comprehensive resources to assess, build, evolve, and execute high-impact climate-giving strategies. Our Global Intelligence service equips funders and the climate community with climate insights to pinpoint opportunities for impact and philanthropic insights to help identify investment priorities. We facilitate Global Collaborations that enable funders to increase individual and collective impact. Our Global Grantmaking services enable funders to invest in climate solutions around the world.
• Fostering collaboration, exploration, and growth: Our collaborative approach and commitment to learning ensures that we continuously explore innovative ideas and emerging opportunities — all with the aim of scaling philanthropy-supported initiatives to help end the climate crisis.

As experts in climate science, public policy, economic and social analysis, and strategic philanthropy, ClimateWorks’ staff understands the multi-faceted challenges and opportunities of climate change. We are researchers, strategists, collaborators, and grantmakers who care passionately about our mission. For more information, please visit www.climateworks.org.

Job Summary

The Facilities Team Coordinator plays a vital role in supporting the full scope of Facilities operations, including reception, logistics, satellite co-working space coordination, and general administrative functions. This position is key to maintaining a clean, safe, and welcoming hybrid workplace prioritizing health, safety, and respect for all staff and visitors.

Reporting to the Director of Facilities, the Facilities Team Coordinator manages front desk operations—such as welcoming guests, directing calls, and coordinating deliveries—while also providing logistical support for office events, in-office days, and special projects. The role works in close partnership with the Facilities team and collaborates across departments to ensure seamless and efficient daily operations.

Essential Duties and Responsibilities

• Serve as the first point of contact for visitors and staff, creating a welcoming, professional, and supportive environment.
• Ensure workplace safety by maintaining and enforcing security and health protocols.
• Manage incoming inquiries and direct them appropriately, ensuring timely and accurate communication.
• Oversee office organization and upkeep, maintaining a clean, well-stocked, and efficient workspace.
• Coordinate mail handling and serve as backup for time-sensitive correspondence for key departments.
• Collaborate with team members to monitor and maintain inventory; liaise with vendors to ensure high-quality service and smooth daily operations.
• Support the Facilities Director with calendar and scheduling, emergency preparedness planning, resource management, and response coordination.
• Coordinate satellite office reservations, and all related support including logistics.
• Provide logistical and operational support for internal and external meetings, events, and special projects.
• Partner with the Facilities Director on departmental priorities, strategic initiatives, and process improvements
• Champion diversity, equity, inclusion, and belonging (JEDI) initiatives, fostering a positive and inclusive workplace culture.
• Assist with planning and executing in-office and offsite events—such as Collab & Connect days, holiday celebrations, and other staff gatherings.
• Collaborate with team organizing and supporting volunteer and community engagement initiatives.

Required Qualifications

• Commitment to ClimateWorks’ Mission and willingness to uphold ClimateWorks’ Values and support of office culture
• 2+ years’ experience in an administrative/office support role
• Attention to detail and strong organizational skills
• Demonstrated proficiency in MS Word, Excel, PowerPoint, and Outlook
• Demonstrated proficiency with Windows operating systems, knowledge of Macs helpful
• Internet savvy, ability to conduct fast and efficient web-based research
• Ability to communicate effectively with individuals working from remote locations
• Ability to handle sensitive information confidentially
• Willingness to work under pressure, prioritize, multitask and focus while maintaining a sense of humor and humility
• A commitment to a diverse, inclusive and equitable work environment

Compensation

ClimateWorks offers an excellent benefits package and a competitive salary that is commensurate with experience (geographic differential applied based on location).

Salary Range: $70,000-$78,000.

***ClimateWorks strives to create an equitable culture of transparency and fairness.

Location

ClimateWorks Foundation is based in the San Francisco Financial District. This position is classified as SF-Based and in person, with the option of one hybrid (remote) workday per week.

Equal Employment Opportunity

We are committed to equal employment principles. We strive to find ways to attract, develop, and retain the talent needed to meet business objectives, and to recruit and employ highly qualified individuals representing the diverse communities in which we live.

Our employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. We make the decisions and criteria governing the employment relationship with all employees in a nondiscriminatory manner, without regard to race, color, age, national origin, religion, sexual orientation, gender, gender identity, marital status, sex (including childbirth, breastfeeding, and related medical conditions), pregnancy, uniform service member and veteran status, citizenship status, disability, protected medical condition, genetic information, or any other status protected under applicable federal, state, or local laws. Support and belief in this principle is a basic responsibility of all employees.

This policy extends to all aspects of our employment practices, including but not limited to recruiting, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

ClimateWorks offers an excellent benefits package:

Healthcare Plans:

Multiple options available through Kaiser & UHC

• HMO - 100% coverage for employee and dependents
• POS - Employee pays difference beyond HMO coverage (3 out of 4 POS options are at 100% coverage for employee and dependents)
• Dental –100% coverage for employee and dependents
• Vision – 100% coverage for employee and dependents

Fertility Benefit

• Fertility care through Carrot Fertility. Access to on-demand doctor-approved content, pregnancy support, and virtual chats with medical, legal, and regulatory experts.

Disability Benefit (long and short-term)

Life Insurance (3x base salary up to $750k for employee only)

PTO

• 20 days (1st year)
• 25 days (2nd - 8th year)
• 30 days (9th year)

Holidays

• 11 Observed and 2 floating

401k Plan

• After 6 months of service, CWF automatically contributes 9% of gross earnings per pay period to retirement fund*
• After 6 months of service, CWF matches 100% of employee contributions up to a max of 6% of gross earnings per pay period*