Program Coordinator, Community Partnership Programs

MISSION OF ORGANIZATION

Project Create provides opportunities for creative youth development through accessible,

multidisciplinary arts education to empower young people and amplify their voices. We collaborate with

children, youth, and families in an inclusive and supportive community where art is healing and

transformative.

POSITION SUMMARY

The Community Partnership Program (CPP) Coordinator provides administrative and program support

for our out-of-school-time arts programs at our partner sites. This hands-on position includes supporting

teaching artists, students, teaching assistants, and volunteers by assisting the Program Manager in

administrative coordination, managing classroom logistics, supplies, communication, and on-site

Coordination.

This position follows a flexible 4-day work week:

• Tuesdays & Thursdays — 8-hour days dedicated to support administrative coordination
• Mondays & Wednesdays — 4-hour days dedicated to on-site afterschool classroom support

The ideal candidate is organized, dependable, and thrives in a dynamic, youth-centered environment.

This position requires frequent travel between program sites, community partners, and event locations.

Candidates should be comfortable with regular driving as part of their daily responsibilities.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Communication and Administrative Support

• Coordinate class schedules, outreach events, and calendar updates in collaboration with the Program Manager.
• Ensure that teaching assistants submit weekly class attendance and session reports on time.
• Draft class reminder emails and text messages to teaching artists and compile session reports into a summary email for the Program Manager.
• Support with the management and maintenance of the following administrative records consistent with documented program policies and procedures:
  • Lesson Plans & Supply Lists
  • Artwork Samples procurement
  • Session Report and Attendance Records
  • Class Surveys and Evaluations
  • Special Event Permission Slips
  • Background Checks
• Draft and design workshop and event flyers in collaboration with the Program Manager.
• Assist Program Manager with program evaluation, including survey administration (to CPP
• students, partner site-directors, and teaching artists) and data collection
• Assist teaching artists with the collection of informal program evaluation materials, including student artist statements/reflections, photographs, videos, journals, artwork samples
• Other duties as assigned

Supply and Inventory Management

• Provide support in ordering, organizing, and packing materials for teaching artists to ensure
• classes are fully prepared.
• Track expenditures and reconcile receipts in alignment with approved budgets.
• Assist in maintaining supply budgets in collaboration with the Program Manager.
• Monitor art supply inventory levels and communicate restocking needs.

Classroom & Program Coordination

• Be physically present and engaged during Community Partnership Program (CPP) classes (as needed) to ensure a smooth classroom flow.
• Assist teaching artists with day-of needs, ensuring classroom materials are readily available.
• Report day-to-day program details, classroom needs, and site updates directly to the Program
• Manager to ensure smooth operations and clear communication.
• Attend classes, workshops and community outreach events (as needed).
• Support the Annual Student Showcase:
  • Assist with student transportation, student permission slips, food/beverages, photo slideshow, and student gift bags;
  • Collect and prepare student artwork for exhibitions;
  • Coordinate volunteer assistance for event
• May be asked to operate a 15-passenger van to support program operations, including but not limited to transporting art supplies, materials, and/or students for approved Project Create programs and events, in accordance with Project Create policies.

Community Engagement

• Be physically present and engaged during Community Partnership Program (CPP) Outreach events (as needed) to ensure a smooth event flow.
• Serve as a welcoming and responsive point of contact for partnerships.
• Facilitate outreach, recruitment, and retention efforts via tabling in the form of;
  • Tracking outreach marketing materials
  • Managing inventory of art activation materials and free giveaways
• Represent Project Create at resource fairs, school events, and outreach opportunities as needed.
• Assist in planning and coordinating public facing events including:
  • Open Houses
  • Family art workshops
  • Student showcases
  • Community festivals and celebrations
• Support volunteer coordination, scheduling, and recognition initiatives.
• Provide social media and documentation support (photos, videos, artwork collection).

KNOWLEDGE, SKILLS, AND ABILITIES

Required

• Highly-motivated with strong administrative, managerial, and leadership skills.
• Excellent verbal and written communication.
• Exceptional interpersonal and relationship-building skills to effectively work collaboratively with a variety of people in diverse communities.
• Ability to work in a fast-paced, hands-on environment with limited resources.
• Thorough, accurate, organized and detail-oriented approach to work.
• Culturally competent and demonstrated commitment to equity and inclusion.
• Ability to gain the respect and support of various constituencies, including students and families, board and staff members, donors, community leaders and other stakeholders.
• Ability to lead multiple long and short-term projects simultaneously, meeting all related deadlines.
• Commitment to work collaboratively with Project Create’s Program Manager and program staff.

Preferred

• Enthusiastic advocate for accessible arts education as a means to positive youth development.
• Ability to present, inform and motivate individuals and groups about Project Create’s mission and programs.
• Strong knowledge and understanding of local and national community arts education communities.
• Computer literate and working familiarity with Google Workspace, Canva and similar programs.
• Strong knowledge and understanding of local and national community arts education communities, as well as local and national homelessness and poverty advocacy communities

EDUCATION AND/OR EXPERIENCE

• A Bachelor’s Degree in a relevant area of study (e.g. Fine Art, Art History, Arts Management,
• Education, Human Development) from a nationally accredited institution preferred.
• Minimum of 2-3 years demonstrated leadership, mentoring, teaching and/or training experience with youth required.
• Advanced degree/certification in Art Therapy, Nonprofit Management, Arts Management, Social
• Work or similar preferred.

WORKING CONDITIONS

• 20-25 hours/week work schedule, including evening and weekend work, depending on organizational need.
• This position is an Independent Contractor position and will be scheduled on a semesterly basis, according to organizational need. The contract is renewable.

COMPENSATION: This part-time position is compensated at a rate of $25 per hour and to be invoiced

biweekly.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Project Create is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any

Kind: Project Create is committed to the principle of equal employment opportunity for all employees

and to providing employees with a work environment free of discrimination and harassment. All

employment decisions at Project Create are based on business needs, job requirements and individual

qualifications, without regard to age, race, color, religion or belief, sex, gender, family or parental status,

or any other status protected by the laws or regulations in the locations where we operate. Project

Create does not tolerate discrimination or harassment based on any of these characteristics. Project

Create encourages applicants of all ages.

This position description should not be construed to imply that the requirements are the sole standards

for the position. Incumbents are expected to perform all other duties as required.