Development Coordinator

The Development Coordinator provides critical operational, administrative, and project management support to the Development team with a primary focus on donor data management, reporting, and fundraising and campaign operations. This role helps drive organizational fundraising success through strong project execution, donor research, database management, and cross-functional coordination.

Reporting to the Chief Revenue Officer, the Development Coordinator serves as a central support resource for campaign activity, donor pipeline tracking, proposal coordination, internal fundraising processes, and revenue reporting. The role requires exceptional organization, attention to detail, project management skills, and the ability to manage multiple priorities in a fast-paced environment.

Comprehensive benefits package including healthcare, dental, vision insurance; life/disability insurance; 403b company match; paid vacation and holidays

Hybrid work environment

WHAT YOU’LL DO 

Campaign & Project Coordination

• Develop and maintain campaign timelines, project plans, and internal tracking systems
• Coordinate campaign meetings, agendas, follow-up actions, and meeting materials
• Track campaign deliverables and ensure timely completion of internal deadlines
• Monitor campaign progress and provide regular performance updates to leadership
• Coordinate naming opportunity tracking and related campaign documentation
• Manage proposal production coordination including formatting, assembly, and internal review processes
• Support presentation and deck formatting for donor meetings, campaign updates, and leadership presentations
• Manage follow-up tracking and internal accountability for fundraising activities and campaign initiatives
• Coordinate vendors and external partners supporting campaign or development initiatives

Donor Research & Database Management

• Manage donor qualification processes including research and prospect identification for individuals, foundations, and corporations
• Conduct wealth screenings and maintain updated donor intelligence and fundraising data
• Serve as the primary team resource for maintaining and updating the donor database
• Ensure accuracy, completeness, and consistency of donor records, moves management activity, and fundraising documentation
• Support donor portfolio management processes and prospect tracking

Reporting & Analytics

• Generate reports and provide data analysis to support fundraising strategy and decision-making
• Track key performance indicators (KPIs), campaign metrics, and revenue forecasting
• Analyze fundraising activity and donor trends to support development planning and performance management
• Maintain dashboards and reporting tools to support leadership visibility into fundraising progress

Development Operations & Team Support

• Provide operational and administrative support to the Development team as needed
• Assist with internal fundraising event support during peak campaign and event periods
• Help ensure strong coordination and communication across Development, Communications, and Events teams
• Support ongoing process improvement efforts to strengthen fundraising operations and team efficiency

Expected Outcomes

• Improved campaign execution, accountability, and timeline management
• Accurate and timely donor data management and reporting
• Strong internal coordination across fundraising initiatives
• Increased efficiency in proposal production, follow-up management, and campaign tracking
• Enhanced donor pipeline visibility and fundraising analytics
• Strong operational support that enables frontline fundraisers to focus on donor engagement and revenue generation

WHAT YOU’LL NEED 

Education: Bachelor’s degree or equivalent experience.

Experience: Two Four (2-4) years of experience in development, fundraising operations, project coordination, nonprofit administration, or related field

Computer/System Skills: Proficiency in Canva and Microsoft Office. Extensive experience working with Salesforce and Business / Power BI (Business Intelligence) platform and fundraising reporting

Certificates, Licenses, Registrations: None.

Other Requirements:

• Strong analytical and problem-solving skills
• Ability to manage multiple deadlines and coordinate across teams
• Excellent written and verbal communication skills
• Ability to handle confidential donor information with professionalism and discretion
• Ability to demonstrate passion for the mission of Make-A-Wish Mid-Atlantic