Executive Assistant (Contractor)

Location: Remote

Reports to: Executive Director

Compensation: $25/hr

Hours: 20 Hours per week; up to 80 hours per month

Organization Overview

The Elba Hope Foundation is a nonprofit organization committed to advancing sustainable agriculture, conservation, food security, youth education, and advocacy. Our mission is to drive positive change by fostering innovation, empowering communities, and building strategic partnerships that contribute to the future of these sectors today and for generations to come.

Position Overview

The Elba Hope Foundation (EHF) is seeking a highly organized, emotionally intelligent, and proactive Executive Assistant to support our Executive Director. This is a highly administrative, part-time, and contractor role for someone who thrives on creating structure, owning communication, scheduling, and logistics. The ideal candidate can manage complex calendars, sift through an email inbox with precision, support special projects (including research), and keep things moving in a fast-paced, mission-driven environment.

This position is primarily remote, though candidates based in NYC or the East Coast are strongly preferred for in-person meetings with the Executive Director in NYC.

Key Responsibilities

• Scheduling: Coordinate internal and external meetings across time zones with speed and accuracy. Resolve conflicts and ensure adequate prep time.
• Administrative Support: Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
• Document Prep: Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events.
• Time Protection & Diplomacy: Act as a gatekeeper to protect the Executive Director’s time and energy. Use sound judgment and clear communication to say no or reprioritize requests as needed, always with professionalism, discretion, and kindness.
• Meeting Follow-Up: Record and distribute notes, track action items, and ensure nothing falls through the cracks.
• Inbox Management: Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up.
• Project Research: Support research projects with summaries, background briefs, or comparative analysis as needed.

Qualifications

• 3+ years of experience in operations, administration, or a related role.
• Excellent written and verbal communication skills.
• Emotionally intelligent, kind, and grounded
• Able to handle ambiguity, change, and direct feedback without becoming overwhelmed
• Detail-oriented with exceptional organizational and communication skills
• Strong technological proficiency (Google Workspace, Zoom, Asana, etc.)
• Comfortable working behind the scenes and taking ownership of logistics
• Proactive with a “no task too small” attitude and a solutions mindset
• Demonstrated ability to act as a gatekeeper—diplomatic, assertive, and comfortable saying no or redirecting requests to protect executive time.
• Exercises sound judgment and maintains discretion when handling sensitive information or high-stakes communication.
• Comfortable working remotely with strong time management skills.
• Experience in nonprofit, startup, or mission-driven organizations is a plus.

Compensation & Benefits

The rate for this contractor role is $25/hr with a commitment of no more than 20 hours per week. We offer a flexible, remote work environment and encourage a healthy work-life balance.

Application Instructions

To apply, please submit a resume and cover letter detailing your relevant experience and why you are passionate about our mission at https://bit.ly/ehf-ea-2026. Applications will be accepted on a rolling basis until the position is filled.

We are seeking candidates who bring a deep contextual understanding of Africa and a strong alignment with our mission and values. This may come through lived experience, long-term professional engagement, or meaningful personal connection to the regions and communities we serve. Our work is rooted in respect for local leadership, cultural knowledge, and community-driven solutions, and we prioritize applicants who demonstrate humility, accountability, and a clear commitment to working in partnership with diverse stakeholders. The Elba Hope Foundation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other legally protected characteristic.