Staff Accountant

About the Organization

Nationalities Service Center (NSC) serves more than 3,000 immigrants and refugees each year from over 110 countries. We provide comprehensive services in immigration law matters, community transition and integration, access to health and wellness, language proficiency, and job readiness training for immigrants and refugees. NSC’s mission is to welcome and empower immigrants to thrive in our communities and pursue a just future. Our vision is that all immigrants achieve a life of safety and stability, sustainable opportunities, and meaningful community connections.

Job Summary

Reporting to the Executive Director, the Staff Accountant supports the day-to-day operations of NSC’s Finance and Accounting department. This position plays a key role in maintaining accurate financial records, supporting grant compliance and receivables management, and contributing to the organization’s annual budget process. The Staff Accountant will serve as an internal point of coordination with NSC’s outside third-party accounting firm, ensuring a timely and accurate exchange of financial data and supporting documentation.

Essential functions

• Support the month-end close process, ensuring transactions are recorded accurately and on time.
• Perform account and credit card reconciliations and resolve discrepancies in a timely manner.
• Provide coding support across departments to ensure expenses are recorded in alignment with budgeted line items.
• Recommend improvements to internal controls as issues or opportunities are identified.
• Serve as a primary internal contact for NSC’s outside third-party accounting firm, facilitating the timely flow of financial documentation, schedules, and data requests.
• Prepare and organize supporting materials needed by the firm for monthly, quarterly, and year-end reporting.
• Follow up on outstanding items and ensure deliverables are completed accurately and within established timelines.
• Assist the Executive Director in the preparation of NSC’s annual organizational budget, including gathering program-level data, compiling expense projections, and formatting budget schedules.
• Assist with cash flow projections, expense reports, revenue forecasts, and other fiscal reports as directed.
• Assist with the annual audit and Single Audit by preparing key schedules, restricted asset documentation, and cash and receivables-related workpapers.
• Respond to auditor requests.

Non-Essential Functions

• Attend relevant workshops or professional development opportunities to maintain and expand accounting knowledge.
• Adhere to NSC’s confidentiality guidelines and ensure appropriate handling of sensitive financial information.
• Attend and participate in relevant staff meetings to support communication and departmental goals.
• Perform other duties as assigned within the scope of this position.

Qualifications

• 1–3 years of experience in accounting, financial reporting, or a related field.
• Experience with federal grants and/or nonprofit accounting is strongly preferred.
• Proficiency in Microsoft Office, with strong Excel skills required.
• Familiarity with accounting software; experience with fund accounting systems a plus.
• Detail-oriented with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to follow through on tasks with accuracy and within deadlines.
• Collaborative work style with strong interpersonal and communication skills.
• Commitment to NSC’s mission and the communities it serves.
• Adherence to all NSC policies and procedures.

Experience, Education, and Licensure

Bachelor’s degree in Accounting, Finance, or a related field preferred. Relevant professional experience in a nonprofit or grant-funded environment will be considered in lieu of or in addition to formal education.

Working Conditions

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. The noise level in the work environment is usually moderate.
2. This position will be hybrid between NSC’s Center City office and remote work.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. While performing the duties of this job, the employee will frequently stand; walk; sit; use hands to finger, handle, or feel objects, tools or equipment; reach with hands and arms; balance; talk or hear. The employee will occasionally climb stairs; stoop; kneel; crouch or crawl; taste or smell.
2. The employee must occasionally lift and/or move up to 50 pounds.
3. Operate general office equipment with frequent work at a computer workstation.
4. Specific vision abilities required by the job include frequent reading and close vision; distance vision; color vision; peripheral vision; depth perception; and the ability to adjust focus.

Commitment to Inclusion Statement

NSC is an equal opportunity employer committed to a policy of non-discrimination in all employment practices and does not discriminate based on race, ethnicity, religion, gender, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, nor any other basis protected under applicable law.

LOCATION AND HOURS This is a full-time, in-person position based in our Philadelphia office with potential for hybrid work as team needs allow. Our regular hours are Monday to Friday, 9:00 am to 5:00 pm, and this position requires working occasional evenings and weekends.

COMPENSATION The salary range is $55,000 - $65,000. The benefits package includes generous vacation and sick leave; paid sabbatical leave; early close Fridays; 83% employer-paid health, dental, and vision coverage; short-term disability, long-term disability, life insurance, 403(b) with an employer match.

While Nationalities Service Center is committed to program sustainability, employment is dependent on the continued availability of funding.

HOW TO APPLY

Please submit a cover letter, resume and complete the online application by going to this link - - https://nscphila.org/about-us/careers.

NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position. Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

The benefits package includes generous vacation and sick leave; paid sabbatical leave; early close Fridays; 83% employer-paid health, dental, and vision coverage; short-term disability, long-term disability, life insurance, 403(b) with an employer match.