PT Registrar & Operations Specialist

Job Description

Part Time Registrar & Operations Specialist

POSITION DESCRIPTION

The Brooklyn Conservatory of Music (BKCM) seeks a part time Registrar & Operations Specialist to join our Registration & Operations team. Registrars/Operations Specialists are front of house at BKCM’s home location at 58 7th Avenue and are the primary staff liaisons with onsite students/clients. The position requires exemplary customer service, multi-tasking and verbal, interpersonal, and emotional communication skills. The ideal candidate is friendly, patient, can easily adapt to different kinds of people/customers, learn new registration/reservation systems, and is comfortable with technology. Candidates should have excellent people skills and thrive at problem solving.

Registrar is a forward-facing position, ensuring that all students, families, and faculty receive the highest level of customer service, in addition to handling key backend maintenance of BKCM’s registration and room reservation systems. The Registrar position provides hands-on experience in the operations of a busy community music school, and potential opportunities to assist in other areas within BKCM. This is first and foremost a forward-facing position: candidates should be warm, engaging, attentive, and present and should have experience with and be comfortable interacting with children, have good problem solving capacity, and high interpersonal/emotional intelligence.

This is a part-time position reporting to the Director of Administration with a $27-31/hour starting salary range. Part time employees are eligible for benefits through BKCM including paid time off and holidays; and participation in BKCM’s 403(b) retirement plan.

Please note, this is an in person position and cannot be done remotely.

JOB SPECIFICATIONS

BKCM is hiring 1 part time Registrar for these specific shifts. Schedules may be modified over the summer and future semesters with potential opportunity to increase hours. Candidates must be available for these specified shifts to be considered:

Required Fall/Spring hours for this position are:

• Sunday: 10:30 AM – 6:30 PM
• Monday: 11:00 AM - 7:00 PM

RESPONSIBILITIES

• Registration
• Communicate program offerings to current and prospective students
• Process and take payments for student registrations and schedule lessons
• Enforce BKCM policies and resolve student and faculty issues
• Liaise with BKCM faculty and Program Directors regarding students and programs
• Prepare daily payment reports
• Registration system set up and maintenance
• Set up and maintain all course offerings and student schedules for onsite divisions including the Community Music School, Suzuki, and Music Therapy in BKCM’s registration software
• Manage and troubleshoot back end of registration software
• Maintain and ensure accuracy of student records
• Prepare enrollment, tuition and student reports
• Office management
• General reception duties including answering and screening phone calls, distributing mail, and fielding inquiries
• Facilities
  • Update and manage weekly and daily room schedules including rentals, classes and studio equipment
  • Monitor daily rentals of rehearsal spaces
  • Building opening and closing as scheduled
  • Assist with facility maintenance and ordering supplies as needed
• Special events
• Assist with BKCM’s signature fundraising events as well as various individual and community building events.
• Other duties and special projects as assigned.

REQUIRED EXPERIENCE AND SCHOOLS

• Bachelor’s degree or equivalent experience preferred
• Excellent administrative, organizational and customer service skills
• Outstanding attention to detail, demonstrated ability to multi-task
• Excellent verbal and written communication skills
• Positive and friendly demeanor, “roll up your sleeves” hands on attitude
• Demonstrated application of strong emotional/interpersonal intelligence
• Demonstrated ability to handle discreet information including, but not limited to student financial, contact, pedagogical information, and medical diagnoses.
• Proficient in Microsoft Office applications including Word, Excel, and Outlook as well as Google Drive
• Experience with ASAP or other registration systems a strong plus
• Experience with Nexudus or other room rental registration systems a strong plus
• Passion for music and/or arts education a plus
• Experience working with disability communities a plus
• Ability to lift up to 40 lbs a plus
• Fluency in Spanish a plus

To apply, please submit resume and cover letter with the subject line “Registrar & Operations Specialist” addressed to Director of Administration, Michaela Mechlovitz at hiring@bkcm.org by February 20th, 2026. For immediate hire; applications will be reviewed on a rolling basis until the cut-off date or until the position is filled. Applications submitted after the deadline may be considered on a case by case basis.

About the Brooklyn Conservatory of Music:

Founded in 1897 as a formal music conservatory serving 200 students, the Brooklyn Conservatory of Music now serves more than 15,000 individuals annually and collaborates with more than 50 organizations including schools, and youth, social service and senior centers, as well other arts and culture organizations and city agencies, to provide music instruction, music therapy, and performances in Brooklyn, Queens, Staten Island and Manhattan.

Mission: The Brooklyn Conservatory of Music: transforming lives and building community through the expressive, educational and therapeutic powers of music.

Core Values: BKCM is committed to providing a nurturing environment that promotes and personifies excellence, collaboration, and community for individuals engaged in performing and music study.

BKCM is an Equal Opportunity Employer and does not discriminate due to age, sex, religion, race, color, national origin, disability, marital status, veteran status, sexual orientation, or any other factor prohibited by law.

This is a part-time position reporting to the Director of Administration with a $27-31/hour starting salary range. Part time employees are eligible for benefits through BKCM including paid time off and holidays; and participation in BKCM’s 403(b) retirement plan.

• Fluency in Spanish a plus