Human Resources Assistant

Organization:

United Food and Commercial Workers International Union (UFCW) is North America’s neighborhood union; standing together to improve the lives and livelihoods of workers, families and communities. Our members work primarily in the retail food, meatpacking, poultry, food processing and manufacturing and retail store industries.

Location:

Washington DC, near Metro (on-site)

Position Description:

The Human Resources Assistant provides support to the Office by managing daily administrative tasks related to human resources policies, procedures, and systems. This position is responsible for a high volume of clerical and administrative duties concerning new and existing employees, as well as executive support functions for the Director.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned. This list is not exhaustive and may be supplemented.

• • Assists with recruitment activities by coordinating job postings, communicating with candidates, verifying references, and supporting outreach to outside staffing agencies for temporary assistance.
  • Handles confidential documentation related to employee matters, including new hires, employee status changes, separations, and other sensitive information.
  • Helps maintain compliance requirements, including labor law posters for headquarters.
  • Maintains personnel files and records in compliance with organizational policies and records retention requirements.
  • Supports the overall function of the Human Resources Office by providing backup coverage and assistance to team members when needed.
  • Provides administrative support to the Director, including managing their calendar, scheduling meetings and appointments, and tracking key deadlines; processes expense reports and purchase requisitions on behalf of the Director.
  • Prepares documents, correspondence and presentation materials, often containing confidential information.
  • Monitor the Human Resources Office mailboxes and forward incoming messages and correspondence to the appropriate team members for handling.
  • Provides logistical and administrative support for departmental communications, staff announcements, and meetings, including notetaking and distribution of materials.
  • Builds and maintains professional, courteous working relationships with staff at all levels of the organization and external partners.
  • Maintains up-to-date desk procedures for the position and demonstrates initiative in improving administrative processes.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Experience

At least two years of administrative, clerical, or office support experience required, including prior experience in human resources or a related field, or a bachelor’s degree in human resources.

General understanding of human resources functions and practices.

Accurate data entry skills and experience with databases; prior exposure to HRIS.

Computer/Software Skills

Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) required, with the ability to create and edit spreadsheets, reports, presentations and other documents. Knowledge of Visio a plus.

Ability to quickly learn and adapt to new or updated software applications; ability to assist others with technical questions.

Keyboarding speed of at least 55 words per minute.

Communication Skills

Ability to communicate effectively both orally and in writing; Spanish proficiency preferred.

Ability to compose correspondence professionally, use proper grammar and punctuation, and format documents clearly.

Good listening and strong interpersonal skills.

Ability to maintain confidentiality and handle sensitive information with discretion.

Additional Skills and Competencies

Highly organized with strong attention to detail.

Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

Demonstrated reliability, punctuality, and ability to follow through on commitments.

Strong problem-solving skills.

Collaborative mindset with the ability to work well both independently and as part of a team.

Professional demeanor and commitment to providing quality, excellence and service.

Job Demands

Ability to organize time efficiently and work quickly and accurately in a demanding, deadline-oriented and confidential work environment. Long and irregular hours are occasionally required. Numerous telephone calls from various levels of field and headquarters staff and external contacts must be handled tactfully and expeditiously.

Working Conditions

The work is performed in a normal office environment. The noise level in the work environment is usually moderate.

Physical Demands

The position involves, but is not limited to, written and oral communications skills, use of computer keyboard, close vision, sitting for long periods, stooping, bending and reaching.

COMPENSATION

Salary Range: $55,500 - $64,478.

The UFCW provides a very generous benefits package, including:

• Comprehensive health insurance coverage.
• Life insurance provided with ability to purchase supplemental life insurance at favorable rates.
• Retirement Savings Account.
• 401(k) plan with employer matching.
• Pension plan.
• Dependent care reimbursement account program.
• Health care reimbursement account program.
• Transportation program benefits.
• Three weeks of paid vacation, 12 days of paid short-term sick leave, Extended Sick Leave program, paid parental leave.
• Prepaid Legal Plan (for DC/MD/VA only).

Duration:

• • This is a full-time position; posting closes when position is filled.

Vaccination Requirement: The UFCW requires all employees to be fully vaccinated against COVID-19 as a condition of employment, consistent with applicable law. Any request or questions may be submitted to hrcovid@ufcw.org.

To apply submit cover letter, resume to: humanresources@ufcw.org

We believe our success rests on recruiting and retaining a diverse staff. UFCW is an equal opportunity employer.

Woman and people of color are encouraged to apply. Reasonable accommodations will be provided pursuant to the state and federal laws.