Staff Accountant (part-time)

The Staff Accountant is responsible for performing finance support and systems coordination to help the organization meet its financial and contractual goals. Essential duties include accounts payable and receivable, payment processing, payroll, and recordkeeping. First Five Fundamentals (F5F) currently has a $5.5 million operating budget, with some accounting services prepared by an outside consulting firm, Your Part Time Controller (YPTC.)

ABOUT FIRST 5 FUNDAMENTALS

First 5 FUNdamentals (F5F) is a non-profit organization founded in 2008 with a mission to uphold communities in achieving their collective goals for children and families. We are a team of communicators, facilitators, strategic thinkers, partnership builders, project managers, and creative designers. We are passionate about making the world a better place for children and families by harnessing the strengths and ideas that live within communities.  

F5F currently supports four geographic initiatives – the Pierce County Early Childhood Network, Washington Communities for Children, Northwest Early Learning, and Visions for Early Learning. Additional key projects we support include Family Connects Pierce County, the Pierce County Diaper Bank Network, and the Child Care Capacity Initiative.  

JOB RESPONSIBILITIES

Accounts Payable

• Review and process payments upon approval.
• Upload and enter bills including back-up documentation.
• Manage Expense Reimbursement and Credit Card software. Track receipts and reimbursement requests. Perform monthly credit card reconciliation.
• Set up new vendors in accounting systems and collect/organize needed documentation
• Attach payment documentation to transactions in accounting systems
• Support documentation gathering for annual financial audits and programmatic audits.
• Record W-9 information and prepare 1099s at year end. Distribute 1099s to recipients and IRS.
• Troubleshoot and find ways to improve systems on an ongoing basis. Support team to help improve processes and form protocols, trial new logistics and processes.

Accounts Receivable and Invoicing

• Create invoices for donors and sponsors
• Record receipts
• Support monthly invoicing preparation such as gathering documentation
• Run donation reports and manage recordkeeping for contributions

Banking and Business Management

• Conducts banking and cash management including account transfers
• Review and approve transactions daily for fraud prevention
• Process wire payments as needed upon approval

Payroll

• Process payroll upon review and approval
• Ensure compliance with federal, state, and local taxes pertaining to payroll
• Support staff with payroll updates such as benefit changes
• Maintain payroll records and run reports as needed

Other duties as assigned

DESIRED QUALIFICATIONS

• 5+ years experience in finance and accounting, non-profit setting preferred
• Strong technical skills with proficiency in Microsoft Office and Google Suite. Preference for experience with QuickBooks Online, BILL.com, and Paycom
• Experience with payroll processing
• Ability to frequently face deadlines with attention to detail, and complete tasks and required documentation in a timely manner
• Ability to communicate with others and convey information effectively
• Demonstrated commitment to anti-racism and social justice

PHYSICAL REQUIREMENTS

• Prolonged periods sitting at a desk and working on a computer
• Ability to write, type, and use the computer and telephone
• Ability to travel for occasional in-person meetings (see travel requirements)

SALARY & BENEFITS:

This is a part-time position estimated at 20 hours per week (half-time) and is non-exempt. Salary range is $35,000-$45,000. Benefits for part-time employees include flexible paid time off and access to a 401k retirement account.

OFFICE LOCATION, REMOTE WORK, AND TRAVEL REQUIREMENTS: 

F5F maintains a physical office located in Tacoma, WA. This position qualifies for hybrid work, and this role will be expected to participate in regular in-person meetings and on-site monitoring visits. Travel reimbursement is according to the IRS federal reimbursement guidelines and F5F policy. 

EQUAL OPPORTUNITY EMPLOYMENT:  

First 5 Fundamentals is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, creed, gender, gender expression, age, national origin, ancestry, ethnicity, marital or familial status, disability, sexual orientation or military status.

Applicant must be legally eligible to work in the United States upon hire date and legally authorized to work in the United States without sponsorship 

HOW TO APPLY 

Interested applicants must submit a cover letter and resume to admin@first5fundamentals.org with the subject line: Staff Accountant Application. Application must explain why you are interested in the position, and what skills and assets you would bring to our team. Applications will be accepted on a rolling basis, with priority given to applications received by June 13th, 2025.