Program & Operations Coordinator

Position Summary

The Program and Operations Coordinator provides essential support across programs, operations, and administration. This role ensures seamless coordination of organizational priorities and day-to-day operations while also contributing to policy development and external communications. The ideal candidate has strong organizational skills, excellent judgment, and experience working in high-level political or executive environments.

This position is currently grant-funded through the end of 2026.

Program & Operations Support

• Provide scheduling, communications, and operational support to advance organizational priorities.
• Assist with the planning, coordination, and execution of program activities, convenings, and events.
• Develop and maintain program workplans; track progress against timelines and deliverables.
• Maintain accurate project documentation, records, and internal databases to support accountability and continuity.
• Serve as a liaison among staff, contractors, and external partners to ensure smooth coordination and information flow.

Administrative & Executive Support

• Coordinate meetings, prepare agendas, capture notes, and manage virtual meeting platforms.
• Lead end-to-end meeting logistics for convenings and events, including RFP development, venue selection, room block negotiations, vendor coordination, and on-site or virtual meeting management.
• Draft, edit, and format reports, policy briefs, correspondence, and presentations for partners, funders, and collaborators.
• Support senior leadership with time-sensitive tasks requiring discretion, sound judgment, and attention to detail.
• Manage office operations and administrative systems to ensure efficiency and reliability.

Research & Special Projects

• Conduct background research to support policy initiatives, program development, and organizational planning.
• Support special projects that may involve cross-sector coordination, rapid response, or complex stakeholder engagement.
• Contribute to the continuous improvement of internal systems, processes, and workflows.

Qualifications

• 2–3 years of experience in program coordination, operations, or administrative management.
• Demonstrated experience supporting senior leadership, executives, or high-level decision-makers.
• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Experience with meeting and event management, including logistics, speaker/guest management, vendor coordination, and partner relationship management.
• Excellent written and verbal communication skills, including drafting professional correspondence and reports.
• High level of discretion and experience handling confidential or sensitive information.
• Strong interpersonal skills and ability to work collaboratively across diverse teams and partners.
• Self-starter with flexibility to work independently as well as part of a team.
• Proficiency with Microsoft Office and Google Workspace.

Preferred Qualifications

• Experience in politics, advocacy, or policy environments.
• Writing policy, ideally for bipartisan audiences.
• Experience in the hard sciences, ideally.
• Familiarity with project management systems like Asana, Trello, etc.
• Experience with Constituent/Customer Relationship Management (CRM) systems.

Additional Details

• Remote work with required residency in the DMV region.
• Occasional in-person meetings may be required.

Compensation and benefits

This position is non-exempt. It will pay $50,000 per year, with the expectation of working 40 hours per week. Compensation will be commensurate with experience and qualifications. At this time, no additional benefits are provided.

How to Apply

Please visit evermore.org to learn more about our mission and work. Submit your application via the Gusto job posting. Please include a cover letter that speaks to your interest in our mission. Contact hello@evermore.org if you require accommodations to apply. Please also let us know where you heard about the job.

Evermore is an equal-opportunity employer.

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