Marketing Operations Project Specialist III

About the National Bleeding Disorders Foundation

The National Bleeding Disorders Foundation (NBDF) is dedicated to finding cures for inheritable blood and bleeding disorders and to addressing and preventing the complications of these disorders through research, education, and advocacy, enabling people and families to thrive. Learn more at Bleeding.org!

About the Role

As the Marketing Operations Project Specialist III, you will play a central role in keeping NBDF’s marketing, advertising, and sponsored media initiatives organized and on track. Reporting to the Database Marketing Manager and working closely with the Vice President of Marketing and Communications, you will plan, coordinate, and manage the details that support successful project execution across teams. You will support organizational revenue initiatives by coordinating sponsored media placements, managing timelines and deliverables, and partnering with internal teams and external partners to ensure approved plans are executed accurately and on schedule. During high-volume periods, you will also provide hands-on operational and digital marketing support to help campaigns and partnerships run smoothly. This is an opportunity to deepen your experience in marketing operations, project management, and advertising coordination while contributing to mission-driven work that supports the bleeding disorders community.

Key Responsibilities

Project Management & Marketing Operations

• Plan, manage, and oversee marketing, advertising, and partnership-related projects from initiation through completion, ensuring timelines, deliverables, and dependencies are clearly defined and tracked.
• Develop and maintain project plans, schedules, and task lists to support consistent, on-time execution across multiple initiatives.
• Monitor project progress, identify risks or delays, and proactively communicate updates or proposed solutions to maintain momentum and quality.
• Manage multiple concurrent projects and competing priorities, adjusting plans as needed to support organizational goals and campaign timelines.

Advertising & Sponsored Media Execution

• Ensure advertising and sponsored media commitments are executed accurately and in alignment with approved plans, supporting organizational revenue initiatives.
• Coordinate with internal teams and external vendors to support timely delivery of advertising assets and placements.
• Support performance reporting and documentation for media initiatives as needed.
• Stay informed on digital advertising trends to support sponsored media offerings, contributing ideas and insights that enhance sponsor engagement over time.

Cross-Functional & Departmental Support

• Serve as a central point of coordination for cross-functional marketing and communications projects, ensuring clear communication and alignment among internal teams and external partners.
• Build and maintain productive working relationships with internal stakeholders and external partners to support effective collaboration and successful outcomes.
• Support statement of work and contract-related workflows by tracking deliverables, timelines, and approvals, and coordinating with internal teams to support payment and compliance processes.
• Provide hands-on operational and digital marketing support during high-volume periods to help campaigns and partnerships run smoothly.

What You Bring

To qualify for this unique opportunity, our ideal candidate should have the following skills, education, and experience:

• Bachelor’s degree in marketing, communications, business, or a related field, or an equivalent combination of education, training, and relevant work experience.
• 3–5 years of experience in a marketing, advertising, communications, or marketing operations role with a strong emphasis on project coordination or project management.
• Working knowledge of project management tools and systems (such as Monday.com, Hive, or similar platforms).
• Proficiency with Microsoft Office tools
• Experience navigating digital advertising platforms (such as Google Ads, Meta Ads, or similar).
• Familiarity with web and email publishing tools, as well as basic graphic design or video editing tools.
• Demonstrated experience in communicating clearly and effectively in a fully remote work environment, collaborating with colleagues and partners through written, verbal, and virtual communication tools.
• Experience supporting revenue-generating marketing or advertising initiatives through execution and coordination is a plus.

As the Marketing Operations Project Specialist III, how results are achieved is paramount for your success and ultimately results in our success as an organization. In this role, your foundational knowledge, skills, abilities, and personal attributes are anchored in the following:

Project Management: Plans, manages, and completes projects effectively by organizing resources, staying within timelines and budgets, and ensuring goals are met. Leads teams, manages risks, and communicates clearly throughout each phase to keep projects on track and aligned with organizational priorities.

Teamwork & Collaboration: Works effectively with others to achieve shared goals by encouraging collaboration, open communication, and team consensus. Demonstrates strong listening and communication skills, shares knowledge willingly, and values diverse perspectives when making decisions or solving problems.

Adaptability: Adjusts effectively to changing conditions, priorities, and expectations. Remains open to new ideas, approaches, and feedback. Navigates uncertainty with flexibility and a solution-oriented mindset, helping teams stay aligned and productive in dynamic environments.

Communication: Communicates clearly and confidently using a variety of formats and channels. Listens actively, shares ideas in a way others can understand, and adjusts messages to suit the audience to ensure clarity and engagement.

In addition, all NBDF employees focus on aligning their behaviors to our core values known as Behavioral Standards which are Respect, Accountability, Access, and Service.

Where You Will Work

This is a fully remote position open to candidates anywhere in the U.S. Applicants should be comfortable working as part of a dispersed team, communicating regularly via video conferencing and digital collaboration tools. This position requires limited domestic travel, typically no more than 2–3 times per year, including for NBDF’s signature in-person events such as the Bleeding Disorders Conference.

What We Offer

At NBDF our mission is to serve those affected by all inheritable bleeding disorders. We are committed to our employees as well as those we serve. To do so, NBDF seeks and values those qualities, both visible and invisible, that make individuals unique. We strive to be a safe place where regardless of age, color, disability, gender, gender identity, gender expression, family status, national origin, race, ethnicity, or sexual orientation; you are heard, empowered, and valued because we truly believe that every person brings a unique perspective and experience to advance our mission.

In order to attract and retain a high-performance team, we offer a dynamic and rewarding work environment. In addition to a competitive salary, NBDF provides a comprehensive health and wellness program to eligible employees, family members and domestic partners. Our health and wellness programs include medical, dental, vision, prescription drug, preventative care, mental health services and an employee assistance / work-life balance program. We also offer:

• Full time employees: Three weeks (+) of vacation, four personal days, 12 sick days, 11 paid holidays, 1 Floating Holiday, and the Holidays’ week off (between Christmas and New Years’).
• We offer paid time off to Part-Time Employees.
• Paid Short-Term Disability insurance & Life Insurance.
• Pre-tax savings plan (including Flexible Spending Accounts and Commuter Transit Account).
• a 403(b) retirement plan with automatic contributions based on years of service.
• Paid Caregiver/Parental leave.

Compensation

We have carefully considered industry benchmarks, the experience required for this position, and internal salary comparisons to determine the appropriate salary range for this role. For this position, NBDF has set a starting base salary range $65,000–$70,000 and it is non-negotiable due to our company's commitment to maintaining internal pay equity. This approach ensures that we maintain a fair and consistent compensation structure across the organization.

Research shows that candidates from disadvantaged populations are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description. NBDF is committed to building a balanced organization. We strongly encourage interested individuals to apply, even if they don't believe they have every quality, strength, and experience listed above. We especially encourage applicants with the lived experience of impairments to apply for roles in our organization. That said, some qualifications, such as specific education or licensure requirements, may be essential for certain roles and cannot be waived. All reasonable accommodation can be provided during the interview and the on-boarding process.

All qualified applicants will receive consideration for employment without regard to color, religion, biological classification, attraction preferences, internal sense of self, national origin, impairment status, protected veteran status, ethnoracial background, or any other characteristic protected by law. People of color, members of Tribal Nations and Native communities, LGBTQ-identified people, gender-nonconforming people, people with impairments, veterans, and people who speak a language in addition to English are strongly encouraged to apply.