Finance and Operations Specialist

Classification: Non- Exempt, hourly

Hours: Full-time, 40 hours/week

Location: On-site

Salary: $24 - $26 per hour

Position Overview

The Finance & Operations Specialist is responsible for coordinating and executing day-to-day financial operations, ensuring accuracy, strong internal controls, and clear internal visibility. This role serves as the primary internal liaison to the organization’s external accounting team (Gallagher Flynn), supporting communication, document flow, and workflow follow-through.

This position serves as the primary internal support for financial and operational processes, while maintaining organized and audit-ready records. The Specialist supports staff in navigating financial systems and procedures and ensures that financial workflows are consistently followed across the organization.

At King Street Center, this role contributes to operational excellence by ensuring financial and operational systems are clear, reliable, and accessible, supporting staff in their work with youth and families.

Reporting Structure

Reports to: Senior Director of Operations

Supervises: None

Collaborates with: External accounting team, Senior Director of Operations, internal staff

Essential Roles & Duties

Financial Operations & Accounting Support

• Serve as the primary internal liaison to the external accounting team, coordinating communication, document requests, and workflow follow-through
• Coordinate accounts payable (AP) processes, including invoice intake, coding, and routing for approval through RAMP
• Support accounts receivable (AR) processes, including invoicing, tracking receivables, and follow-up on outstanding balances
• Partner with staff and managers to ensure timely and accurate expense submissions and approvals
• Troubleshoot expense-related questions and support compliance with organizational policies
• Maintain and follow established financial workflows, ensuring accuracy, completeness, and alignment with organizational policies and external accounting guidance
• Support monthly financial processes by preparing and organizing documentation for the external accounting team
• Track and coordinate staff and mentor reimbursements
• Ensure proper documentation, coding, and organization of financial records
• Maintain accurate, organized, and audit-ready financial files

Staff Financial Support & Systems Guidance

• Provide clear guidance to staff on how to follow financial processes, procedures, and tools
• Serve as a point of contact for staff questions related to expenses, reimbursements, and financial workflows
• Support staff in navigating financial systems such as RAMP and QuickBooks interfaces
• Reinforce consistent use of financial systems and adherence to organizational procedures

Administrative Coordination

• Receive and sort incoming mail, routing development-related items to the appropriate team
• Complete bank deposits for checks prepared and tracked by the Development team
• Maintain clear documentation of deposits and provide confirmation to appropriate staff
• Support accurate handoff of financial materials between teams

Audit, Compliance & Financial Systems Support

• Support audit and 990 preparation by gathering and organizing requested documentation
• Maintain organized records to ensure compliance with organizational policies and standard accounting practices
• Assist with maintaining and improving internal financial workflows and systems in collaboration with the Senior Director of Operations and accounting team

Operations & Administrative Support

• Support general operational tasks that contribute to day-to-day organizational continuity
• Assist with cross-team coordination related to financial and operational systems
• Provide basic support for system access, timesheets, and operational tools as needed

Decision-Making Scope

• Make independent task- related decisions within established processes, policies, and systems
• Escalate questions or situations that impact organizational finances, require policy interpretation, or fall outside established workflows

What We’re Looking For

• Strong ability to operate within established systems and processes with consistency and accuracy
• Strong judgment in knowing when to act independently and when to escalate questions
• High attention to detail and ability to manage multiple recurring tasks and deadlines
• Comfort working with financial data, systems, and documentation
• Ability to communicate clearly with both finance and non-finance staff
• A systems-oriented mindset, with an interest in keeping processes organized and accessible
• Ability to maintain confidentiality and handle sensitive financial information appropriately

What You’ll Bring

• At least 2–3 years of professional experience in finance operations, accounting support, or a related role
• Experience supporting day-to-day financial processes such as invoicing, reimbursements, or expense tracking
• Experience working with financial systems such as QuickBooks, RAMP, or similar platforms preferred
• Experience working in a nonprofit or mission-driven organization preferred
• Strong organizational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• Comfort working across finance, operations, and administrative functions

What We Offer

• Competitive hourly rate commensurate with experience and skills
• A hands-on role supporting the operational backbone of a nonprofit organization
• Opportunity to make an immediate impact by improving efficiency, accuracy, and staff experience
• Close collaboration with cross-functional teams including Finance, HR, and Operations
• Opportunities for professional growth and expanded responsibilities over time
• Comprehensive benefits package for eligible staff

To Apply

Candidates should send the following to hr@kingstreetcenter.org:

• Resume
• Cover letter that includes:
• What calls you to work at King Street Center
• Description of your experience working with youth from historically underserved populations
• Three professional references

(No resume? Please fill out our application form HERE)

The above statements are intended to describe the general nature and level of work to be performed by the individual assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties as necessary.

King Street Center is an equal opportunity employer. We are committed to fostering an inclusive workplace that reflects and supports the diverse communities we serve. We make all employment decisions without regard to race, color, religion, national origin, ancestry, sex, gender identity or expression, sexual orientation, age, disability, marital status, veteran status, or any other protected characteristic under applicable law.

Please visit our website for an outline of our benefits.