Coordinator, Office of the President

JOB TITLE: Coordinator, Office of the President

REPORTING TO: Chief of Staff

LOCATION: New York, NY (expected to be in-office at least three days/week)

JOBS SUPERVISED: None

ASSIGNMENT LENGTH: Indefinite

POSITION SUMMARY: The Coordinator supports the day-to-day activities of the Office of the President, interacting regularly with colleagues across the Council including the Executive Team; as well as the Board of Trustees and external stakeholders. They provide administrative support to executive and other senior staff; organize meetings and events; and administer the Council’s Philanthropy program. The Coordinator works independently and proactively; exercises good judgment; has excellent organizational, communications, and administrative skills; and is a critical thinker.

RESPONSIBILITIES:

Administrative Support (50%)

a. Provide day-to-day administrative support for the Co-Presidents and Chief of Staff, including travel arrangements, expense reporting, calendars, meeting scheduling, payments, and document signing.

b. In collaboration with the Senior Attorney: draft and mail letters and other administrative legal documents; coordinate legal authentications for the US and other countries; coordinate legal department trainings and maintain records of attendance; prepare updates and postings for the legal department’s intranet sites; and, as needed, assist with the internal management of litigation matters, including implementing document preservation procedures and assisting with the production of documents

Meetings and Events (25%)

a. Manage logistics and support preparation and execution of Executive Team, Board of Trustees, and Board Committee meetings: organize travel, catering, and remote participation; process reimbursements; coordinate preparation of agendas and dockets; take minutes and follow up on action items.

b. Assist with planning and execution of Council events, in particular those taking place at the Council’s New York office.

Philanthropy (25%)

a. Administer the Council’s Philanthropy (individual giving) program: process donations and prepare donor acknowledgements, maintain Salesforce records, coordinate semi-annual appeals and other donor communications.

QUALIFICATIONS:

We understand that there are many paths to acquiring expertise and experience and strong candidates may not have every qualification listed here. We encourage applications from individuals who bring passion, skills, and experience in many or most of these areas.

1. Bachelor’s Degree required, with 3-5 years’ applicable experience, preferably in the nonprofit sector.
2. Excellent English language skills, both written and oral.
3. Superior writing and editing skills. Ability to quickly draft correspondence and other written materials while utilizing good editorial judgment.
4. Strong administrative and organizational skills, attention to detail and follow-through.
5. Ability to prioritize, manage time efficiently, work autonomously, and respond to multiple and rapidly changing priorities.
6. Good interpersonal skills and ability to interact effectively with staff and outside contacts at all levels, using tact and discretion.
7. Judgment and discretion when dealing with confidential and high-level matters.
8. Strong computer literacy, including proficiency with MS Word, Excel, Outlook, PowerPoint, and SharePoint; experience with customer relationship management databases such as Salesforce preferred.

SALARY AND BENEFITS: Salary range between $68,000-85,000 annually, depending on knowledge, skills and experience. Excellent benefits package includes:

• Medical, dental, vision and life insurance available immediately upon hire;
• 403(b) retirement plan with employer contribution equal to 12% of annual salary (up to a maximum salary of $200,000) after one year of employment;
• 24 annual and 12 sick days per year (accrued semi-monthly) *
• Approximately 10 paid holidays;
• 13 weeks of paid parental leave;
• Educational assistance*
• College tuition support for dependents**

We strive to provide an environment of professional growth and development.

• Pro-rated for part-time staff who work a minimum of 20 hours per week.
• *Employees must work full-time to be eligible for this benefit

Application Deadline: March 19, 2026

When applying through the web portal please attach your CV and Cover Letter in Word or PDF format.

The Population Council is an international, nonprofit, nongovernmental institution that seeks to improve the well-being and reproductive health of current and future generations around the world and to help achieve a humane, equitable, and sustainable balance between people and resources. The Council conducts biomedical, social science, and public health research and helps build research capacities in developing countries. Established in 1952, the Council is governed by an international board of trustees. Its New York headquarters supports a global network of country offices. We are seeking an individual to fill the position described. If you know of a qualified candidate or are interested in this position, please apply at: http://www.popcouncil.org/employment/index.asp.

The Population Council provides equal opportunity; it does not discriminate against any person with regard to age, color, creed, national origin, disability, political belief, veteran status, religion, marital status, gender, gender identity, or sexual orientation. Decisions on employment are based on an individual’s qualifications as related to the position for which they are being considered. The Population Council is international in the composition of its board of trustees and its staff, as well as in the nature and deployment of its activities.