Office Manager/Accounting Specialist

Groundworks Art Lab | Boulder, Colorado

Employment type: Full-time (1.0 FTE), nonexempt

Compensation: $65,000 - $75,000, dependent on experience.

Benefits: Accrued vacation time up to 3 weeks (120 hours) annually; 14 paid holidays, simple IRA up to 3% match, 100% paid medical insurance for the employee, 0% for dependents, vision and dental available at employee expense, pre-tax, unmatched HSA

Schedule: Primarily standard business hours, with some evenings and weekends for events, classes, and Board meetings

Location: Primarily onsite in Boulder, Colorado, with limited hybrid flexibility.

Are you a detail-oriented bookkeeper who thrives on keeping systems accurate, organized, and running smoothly — and who wants that work to support a creative community?

Groundworks Art Lab is hiring an Office Manager/Accounting Specialist to manage day-to-day office operations, financial reporting, reconciliations, payroll, HR administration, and accounts receivable/payable. This position keeps Groundworks’ internal systems accurate and ensures that our policies are followed across the organization.

Our mission is to cultivate the artist in each of us through creative collaboration and the study, practice, and advancement of the studio arts. We believe high-quality community art education should be affordable and accessible to all, and that art is for everyone. The Office Manager/Accounting Specialist plays a key role in making that mission possible by keeping our operations, finances, and people systems strong.

What You'll Do

• Manage day-to-day office operations, supplies, and vendor coordination
• Serve as a point of contact for general administrative inquiries
• Maintain accurate books in QuickBooks
• Process accounts receivable (AR) and accounts payable (AP), including invoicing and vendor payments
• Support monthly QuickBooks reports for the Executive Director and others as needed
• Reconcile all balance sheet accounts monthly, including cash, prepaids, and accounts payable
• Prepare year-end and monthly required journal entries
• Work with external auditors on the preparation of annual financial statements
• Support HR administration, including maintaining personnel records and onboarding/offboarding logistics
• Process payroll and support benefits administration
• Ensure payroll tax payments and filings are made accurately and on time
• Ensure W-2s and 1099s are processed and sent to employees/contractors on time

What You'll Bring

• Prior bookkeeping/accounting experience, including AR/AP
• Proficiency with QuickBooks Online or similar accounting software
• Experience processing payroll
• Strong written and verbal communication skills
• Excellent organizational skills and high attention to detail
• Strong people skills for engaging with staff, vendors, and accounts
• Ability to maintain confidentiality with sensitive financial and personnel data
• Ability to pass a criminal background check

Physical and Work Environment

This role is primarily based in an indoor office environment with regular time spent in active studio spaces. It requires extended periods sitting at a computer, close vision for detailed work, and frequent walking through studio areas for events, tours, and meetings. Occasional lifting of materials or event supplies up to 25 lbs, travel between

Groundworks locations, and stair climbing may be required. Expect occasional exposure to studio noise, dust, and materials while moving through the facility, along with multiple simultaneous demands and deadlines.

If you're an organized, mission-driven bookkeeper who wants your work to support artists, students, and an inclusive creative community, we'd love to hear from you.

Accrued vacation time up to 3 weeks (120 hours) annually; 14 paid holidays, simple IRA up to 3% match,

100% paid medical insurance for the employee, 0% for dependents, vision and dental available at employee

expense, pre-tax, unmatched HSA