Communications Assistant

Position Summary

The Rockefeller Brothers Fund seeks a Communications Assistant to support the Communications team efforts to advance the understanding of the fund's goals, mission, and activities. The incumbent will work closely with the Director of Communications to enhance the Fund’s communications efforts and fulfill its commitment to transparency and accountability.

Key Responsibilities

Administration

 Attend weekly editorial meetings and manage the editorial calendar in Trello.

 Track inventory of print materials, making sure they are readily available to staff and visitors in the office.

 Maintain institutional photo library and ingest new photos as available.

 Prepare monthly press clippings report in Muck Rack.

 Serve as first point-of-contact for external information requests, including daily monitoring of the Communications email and social media inboxes.

 Manage Communications team subscriptions, process invoices, and prepare expense reports.

 Assist with research and preparation for media responses and meetings.

Online Communications

 Monitor social media and report on mentions of the RBF, key staff and programs, and developments in our fields of work.

 Follow and engage with RBF grantees and partners on social media.

 Monitor and update website content, including featured grantees, grants search, staff, job listings, program guidelines, etc., to ensure that it is current and accurate.

 Enter text and visual content for the website into the Content Management System (CMS), ensuring accuracy, brand alignment, and technical efficiency.

 Liaise with website developers to identify, track, test, and ensure timely implementation of needed enhancements to the website to fix bugs, streamline workflows, and improve user experience.

 Build email campaigns in MailChimp and keep contact lists and segmentation up to date.

 Report on online communications performance.

 Maintain awareness of best practices and trends in digital communications.

Content Creation

 Write brief summaries of media coverage, grant descriptions, etc., for the website and social media.

 Draft, layout, and publish social media posts to promote Fund content and programming in accordance with the editorial calendar.

 Source, edit, and size compelling images for website, social media, print, and other communications materials.

 Design simple graphics for online communications using Canva or Adobe Suite.

Skills and Abilities

 Familiarity with core concepts of branding

 Experience with website content management systems (such as Drupal or WordPress) and simple HTML/CSS

 Experience with basic design tools like Canva

 Experience adapting content for various social media platforms, including Facebook, Instagram, and LinkedIn

 Proficiency with Microsoft Office programs, including Word, Excel, PowerPoint, and Outlook

 Ability to work independently and exercise judgment to address routine challenges

 Strong time and task management skills to consistently meet deadlines

 Sustained attention to detail and commitment to excellence

 Enthusiasm for digital media trends and continued learning about best practices

Education, Experience, and Knowledge

 Bachelor’s degree in a related field with a minimum of three years of relevant professional experience. Experience with foundations and/or other nonprofits is preferred.

Expectations of All Positions

Each employee is expected to:

 Understand and support the philanthropic mission of the RBF.

 Respect and value those who partner with or request assistance from the RBF.

 Manage the resources of the RBF in a manner that maximizes the funds available for charitable activity.

 Advance Belonging and Impact efforts in core responsibilities and institution-wide efforts.

 Respect each RBF employee's contribution and support colleagues in fulfilling their responsibilities.

 Appreciate differences in perspectives and points of view and work collaboratively with colleagues toward shared goals and objectives.

 Commit time to RBF activities and conversations that strengthen the Fund's culture and improve its effectiveness opportunity in all work relationships.

 Medical, Vision, Dental

 401 (k) plan, in which the Rockefeller Brothers Fund contributes up to 15% of employees' pay. Employees are fully vested after three years of employment.

 Flexible Spending Account

 Health Savings Account with employer contributions of up to $1,500

 Tuition reimbursement of up to $4,000

 Upon hire, new staff receive up to 20 vacation days, prorated based on the hire date.