Finance Administrator

Finance Administrator

Reports To: Executive Director of Public Engagement & Advancement

Commitment: Up to 20 hours per week

Location: Remote

FLSA Status: Non-Exempt

Mission & Role Summary

The Part-Time Finance Administrator is responsible for the accurate and compliant management of all daily financial transactions and administrative processes for Compass IGG & Advocacy. Reporting directly to the Executive Director of Public Engagement & Advancement (EDPEA), this role ensures fiscal transparency, manages payroll and expense reporting, handles essential compliance filings, supports the organization’s overall financial health, and is a vital member of the management team dedicated to ethically advancing the mission of resolving unidentified missing persons cases.

Key Areas of Responsibility

Bookkeeping and Financial Reporting

• Record and reconcile all financial transactions, including revenues (donations, grants) and expenditures, using the organization’s online accounting platform.
• Work closely with the Director of Institutional Advancement to ensure accurate and timely recording of all payments and gifts received.
• Process accounts payable and accounts receivable, and manage bank and credit card reconciliations.
• Assist the EDPEA in preparing monthly, quarterly, and annual financial statements for the leadership team and the Board.

Payroll and HR Finance Administration

• Manage the organization’s payroll processing, ensuring timely and accurate payment for all staff, including compliance with tax withholdings and labor regulations.
• Research and execute the necessary steps for registering the organization as an employer in states where employees reside, facilitating legal and compliant payroll administration across various states.
• Manage employee expense reports and reimbursement processes.

Compliance, Audit, and Tax Filing

• Prepare and facilitate the annual filing of the IRS Form 990 and other required regulatory documents.
• Serve as the primary point of contact for external auditors, preparing necessary documentation and schedules for the annual audit or financial review.
• Ensure organizational adherence to all financial policies, internal controls, and nonprofit accounting best practices.

Financial Collaboration and Support

• Maintain organized and accurate financial records, easily accessible to the EDPEA and auditors.
• Assist the EDPEA in compiling data for budget monitoring and forecasting activities.

Qualifications & Experience

• Minimum of 3 years of hands-on experience in bookkeeping or financial management, preferably within a nonprofit organization.
• Proficiency in nonprofit accounting principles and relevant software (e.g., QuickBooks, or similar platforms).
• Direct experience managing multi-state payroll and a strong understanding of state employer registration requirements and regulations.
• Demonstrated ability to manage and prepare documentation for the IRS Form 990 and external audits.
• Exceptional attention to detail, organization, and a commitment to maintaining strict confidentiality.
• Ability to work effectively and independently in a remote, part-time capacity.
• Security Mandate: Must have access to a reliable, private internet connection and a personal computer that is password protected and not shared with others.
• Must be eligible to work in the US.
• Vetting & Final Offer: All offers of employment with Compass IGG & Advocacy are strictly contingent upon the successful completion of a comprehensive background check.

Compensation and Benefits

• Compensation: $20.00 - $25.00 per hour (based on experience), for a commitment of up to 20 hours per week
• Employee Assistance Program
• Paid sick leave

Employee Assistance Program

Paid sick leave