Facilities & Operations Coordinator

The Facilities and Operations Coordinator is responsible for ensuring the Highline Botanical Garden Foundation's day-to-day operations are organized, compliant, and executed to a high standard. This position serves as the Foundation's primary coordinator for operational compliance, vendor and contractor administration, permitting, facilities oversight, asset management, and onsite event operations. Working closely with the Executive Director and other staff, the Coordinator maintains organizational systems, ensures compliance with Foundation policies and governmental requirements, oversees operational logistics, and supports the efficient management of Foundation facilities, equipment, and administrative processes. This role is essential to maintaining a safe, organized, and professionally operated botanical garden.

Operations & Compliance

• Manage permits, licenses, insurance certificates, and compliance documentation.
• Ensure vendors and contractors meet all Foundation, City, State, and Federal requirements before work begins.
• Maintain organizational compliance calendars and track deadlines.
• Coordinate administrative workflows and operational documentation.

Facilities & Assets

• Maintain an inventory of Foundation-owned equipment, tools, furnishings, and supplies.
• Develop and maintain a digital asset library with locations, photographs, serial numbers, warranties, and maintenance records.
• Coordinate facility readiness for programs and events.
• Monitor maintenance needs and coordinate repairs.

Vendor & Contractor Administration

• Maintain approved vendor files.
• Verify business licenses, insurance, permits, and required certifications.
• Manage vendor onboarding documentation.
• Coordinate contractor access and logistical requirements.

Event Operations

• Oversee onsite logistics during Foundation events.
• Coordinate vendor arrivals and site access.
• Ensure compliance with permits and operational plans.
• Monitor setup, breakdown, and restoration of event spaces.
• Serve as the operational point of contact during events.

The Highline Botanical Garden Foundation believes that caring for our team is essential to fulfilling our mission. We offer generous paid time off to support work-life balance and personal well-being. As a growing organization, we are actively developing a comprehensive employee benefits program, including health care options, with the goal of expanding our offerings as the Foundation continues to grow. Join us at an exciting time and help shape the future of an organization committed to investing in both its people and its community.

We proudly serve one of the most diverse communities in the Pacific Northwest. While English proficiency is required for this role, additional language skills at any conversational, working, or professional level are a significant asset. We encourage candidates from diverse cultural and linguistic backgrounds to apply as we strive to create an inclusive and welcoming environment for all members of our community.