Payroll Coordinator

Employment Type: Part-time (in-person)

Compensation: $26/hour

Hours: 20 hours per week, 3 days per week (schedule TBD)

Projected Start: September 14th, 2026

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ABOUT BEAM CENTER

Beam Center is a radically trusting learning community that empowers young people to build,

create, and collaborate on ambitious projects while developing the skills and confidence to

shape their futures. We work with over 5,000 youth annually across NYC's five boroughs

through school partnerships, apprenticeship programs, youth employment enterprises, and

summer camps. Our work spans from our headquarters in Red Hook, Brooklyn, to our workshop

on Governors Island, and our sleep-away camp in Strafford, New Hampshire.

In addition to nurturing youth, we cultivate a thriving community of like-minded peers and

mentors who encourage each other’s ambitions and passions. High levels of staff support is a

signature element of our model. Beam offers staff and participants opportunities to take creative

risks, to learn new skills, and to collaborate on big projects in unique ways.

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JOB DESCRIPTION

Beam Center is seeking a detail-oriented and proactive Payroll Coordinator to strengthen the

systems and processes that support our staff and programs. Reporting to the Director of Staff &

Operations, this role manages payroll, employee onboarding, benefits administration,

compliance, and employee support for Beam’s adult and youth workforce.

Beam employs a large and dynamic workforce of full-time, part-time, seasonal, and youth staff,

with hiring and payroll activity increasing significantly during the late spring and summer

months. The ideal candidate enjoys working with people, data, and systems. Fluency in both

Spanish and English is required, as this role regularly communicates with our youth staff, many

of whom are Spanish speakers, and supports them through onboarding, payroll, and

employment-related questions.

We are looking for someone who is passionate about community and youth development, and is

committed to supporting the systems that make meaningful youth experiences possible. This

position provides opportunity for long-term growth and mobility within the organization.

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KEY RESPONSIBILITIES

Payroll (40%)

• Coordinate and process payroll for all full-time and part-time staff, ensuring employees are paid accurately and on time.
• Manage employee onboarding, offboarding, and rehires within Justworks.
• Monitor, reconcile, and approve timesheets for part-time and youth employees.
• Troubleshoot payroll issues and serve as a point of contact for payroll-related questions.
• Maintain accurate payroll records and supporting documentation.

Human Resources (30%)

• Coordinate employee onboarding and ensure all required hiring documentation is completed.
• Maintain organized physical and digital personnel files.
• Support the HR team in managing employee benefits, including PTO and sick leave tracking and health insurance enrollment.
• Monitor and maintain HR compliance, including I-9 verification, Sexual Harassment Prevention Training, background checks, and other required employment documentation.
• Ensure Beam Center is maintaining organizational compliance by researching and staying up to date on federal, state and local labor laws

Youth Workforce Support (20%)

• Serve as the primary HR contact for youth employees throughout onboarding and employment.
• Guide young people through hiring paperwork, payroll enrollment, and employment requirements.
• Troubleshoot onboarding and payroll issues with patience and professionalism.
• Build positive relationships with students, families, and school administrators.
• Help create a welcoming, supportive, and accessible employment experience for young people.

Operations & Systems (10%)

• Own and maintain HR data across spreadsheets, databases, and internal systems with a high degree of accuracy.
• Research, evaluate, and implement new technologies, databases, and digital tools that improve HR operations and data management.
• Collaborate across departments to ensure staff are onboarded, documented, and paid on time.

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QUALIFICATIONS

• Fluency in both English and Spanish
• Bachelor’s degree in a related field or at least two years of relevant experience in payroll, human resources, operations, or administrative work required
• Strong organizational skills with exceptional attention to detail
• Comfortable working with spreadsheets and managing large amounts of data
• Excellent written and verbal communication skills
• Experience working directly with young people or in a youth-serving organization is preferred but not required.

Spanish and language proficiency required