Education Program Coordinator

ACMT Education Program Coordinator

Opportunity Overview

The ACMT Education Program Coordinator is an integral part of the organization’s educational activities, supporting event logistics, and education program coordination. This position reports to the ACMT Education Program Manager and assists with the administration and promotion of in-person conferences, virtual courses, webinars, online projects, and more.

This is a highly collaborative role that offers the right candidate the opportunity to gain experience in diverse aspects of project management, event logistics, and professional education programming. Our ideal candidate possesses exceptional organizational skills, is able to handle multiple tasks at once, manages time effectively, and balances direction from multiple individuals while maintaining strong attention to detail.

About ACMT

The American College of Medical Toxicology (ACMT) is a professional, nonprofit association of approximately 900 physicians with recognized expertise in medical toxicology. Our members specialize in the diagnosis, management, and prevention of many toxicologic disorders including but not limited to: envenomations; chemical exposures; addiction management and the opioid epidemic; adverse drug reactions and adverse drug events; occupational exposures; environmental toxins; and biologic and warfare agents.

Although ACMT is based in Phoenix, AZ this position is not office-based and is by remote only. We have a small, collaborative team of around 20 staff members who all work from home and conduct business virtually. Some travel is required -- two or three times a year to work an in-person event or attend staff retreats.

Primary Responsibilities

• Provides general administrative support for virtual and in-person educational activities including agenda and objective development, scheduling meetings for speakers and participants, preparation of meeting materials, and transcription of meeting notes.
• In-Person Event Logistics: arranges conference rooms, catering, supplies, shipping, group activities, RSVP lists, hotel rooming lists, restaurant research and reservations, meeting room setup including A/V, Food & Beverage, etc.
• Online Event Logistics: creates webinar links, responds to registrant tech inquiries, provides production support for speakers and hosts, reports on attendance, edits and uploads videos for on-demand viewing, etc.
• Staffs all in-person and online events, which may include evenings and weekends.
• Meeting Planning: agenda and meeting objective development, drafts and sends all convening logistics information to participants; prepares and formats meeting materials; manages speaker contracting; formats all convening handouts; and creates the convening debrief survey.
• Helps manage Continuing Education and serves as primary liaison for various accrediting providers, ensuring that all ACMT activities meet reporting requirements and activities are in compliance.
• Assists with departmental reporting requirements, including setting up online reporting forms, compiling outcome and data reports, and ensuring that metric information is kept up to date.
• Tracks, prepares, updates, and verifies committee lists, meeting schedules, miscellaneous forms, and charts.
• Team player, willing to assist other departments with administrative tasks as needed.

Additional Consideration Given To Candidates With Experience In:

• Assisting and advising content creation for educational marketing efforts such as newsletters, email campaigns, and online promotions tailored to professional audiences.
• Helping to grow event and brand awareness for education through targeted messaging and thoughtful audience segmentation.
• Collaborating cross-functionally on outreach strategies to engage physicians, public health professionals, and advocacy groups.

Experience & Qualifications

Required Qualifications

• At least two years’ experience in project coordination or event logistics
• Experience managing high-volume calendars and strategic scheduling across multiple time zones
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Self-motivated and proactive; someone who takes full ownership of their work and is flexible to prioritize or reprioritize, as needed
• Excellent verbal and written communication skills, including ability to communicate with various audiences
• Possesses superior organizational skills and meticulous attention to detail
• Strong problem solving skills and analytical skills
• Persistent, resourceful problem-solving with excitement to take on challenges
• Must be results-oriented, dependable, adhere to established time commitments and demonstrate strong customer service attributes
• Project management skills, a plus

Preferred Qualifications

1. Experience working for Healthcare membership societies and targeting healthcare professionals, a plus.
2. Knowledge of virtual event platforms (Zoom Meetings & Zoom Webinar)
3. Knowledge of Association Management Systems (GlueUp or Growthzone) and Learning Management Systems (Elevate).
4. Knowledge of website Content Management Systems (Wordpress); some knowledge of HTML is also preferable.
5. Knowledge of Remote Office Collaboration Tools (Google Drive, Drop Box, Smartsheet).
6. Experience with marketing tools or campaign platforms such as Hootsuite, Google Analytics, or social media management dashboards is a plus.
7. Bachelors or Masters degree.

Location & Compensation

All positions are 100% remote and employees can live anywhere in the United States. You should be able to travel for events as needed, a few times a year (roughly 5-10% travel).

ACMT offers a market-based competitive salary, comprehensive benefits package (including medical/dental/vision insurance), 20 days of paid time off, 6 paid national holidays, paid leave (disability/parental), matching 401(k) plan, work-life flexibility and professional development opportunities.

The starting salary for this position is $45,000 and $60,000, with flexibility of higher compensation depending on an applicant’s relevant training, education and experience.

How To Apply

Please submit your resume and cover letter at:

https://app.smartsheet.com/b/form/01980b2695bc70feb9cea95b2de83575