Development Coordinator

The Development Coordinator is responsible for implementing a fundraising program that includes membership, grant writing, corporate sponsorship, and special events under the direction of the Executive Director. The successful candidate will also work closely with the Development Committee, Gala Subcommittee, and Board of Directors to achieve fundraising goals and strategies.

This role requires a professional who excels in communication, organization, and relationship-building—and thrives in a dynamic, mission-driven environment. This is a key position with the opportunity for advancement and to help shape the future of communities across Maine.

The Development Coordinator must take initiative and be dependable; work effectively in a remote office; collaborate with other staff and the board to help execute organizational strategies; and manage workflow efficiently.

Key Responsibilities

Grants

• Maintain a calendar of existing grant opportunities
• Prepare grant submissions and draft reports in collaboration with the Executive Director and Director of Programs & Services

Membership & Corporate Sponsorship

• Draft effective supporter communications and marketing materials, including email newsletters and the annual Year in Review
• Coordinate, generate, and distribute renewal requests, acknowledgment letters, and miscellaneous digital and printed correspondence
• Generate and manage mailing lists and coordinate benefits
• Ensure membership and sponsorship content on the website and newsletters is current
• Assist Executive Director in cultivating major gift prospects, whether individual or corporate

Event Planning & Engagement

• Coordinate and prepare for Gala Subcommittee meetings
• Produce members-only walking tours and other special events
• Execute annual fundraising gala, auction, and donor cultivation events
• Answer email and phone inquiries from members and the general public
• Regularly interact with members, volunteers, vendors, partner organizations, and the general public
• Support other organization events as needed

Development Operations & Database Management

• Coordinate and prepare for Development Committee meetings
• Set up and manage event registrations using the NeonOne database; set up new functionality as needed
• Enter donations, grants, membership, and sponsorship payments into the database
• Produce acknowledgement letters for grant funders and donors
• Maintain clear, accurate records in the database
• Assist other staff members in using Neon One

Financial & Office Management

• Process incoming donations and make deposits
• Provide basic office support, including ordering office supplies and equipment
• Support Executive Director on annual tax filing and budget projections
• Perform other relevant duties as requested

Qualifications

Essential

• At least two years of nonprofit fundraising experience
• Excellent written and verbal communication skills
• Working knowledge of Microsoft Office suite and the ability to quickly learn new software
• Experience with database management software and an interest in data analysis
• Exceptional organizational skills, attention to detail, and proactive problem-solving skills
• Demonstrated ability to work independently as well as part of a team of colleagues, Board members, and volunteers
• Flexibility, positivity, and a sense of humor
• Bachelor’s degree or equivalent

Preferred

• A working knowledge of, or interest in, Maine’s history and heritage
• Experience in historic preservation
• Proficiency in design software, such as Adobe Creative Suite or Canva

About Maine Preservation

Founded in 1972, Maine Preservation is a nonprofit organization dedicated to promoting and preserving historic places, buildings, downtowns and neighborhoods--strengthening the cultural and economic vitality of Maine communities.

We are a small team that values camaraderie and loves dogs. We have mutual respect for work/life balance and lovingly embrace the quirky characters and culture of historic preservation and Maine in general. We prefer the scenic route, mom & pop shops, and gas station restaurants.