Managing Director

Managing Director

Indian River Symphonic Association

Location: Indian River County, FL (On-site and remote)

Salary: $70,000/year

About Us

The Indian River Symphonic Association (IRSA) is dedicated to fostering and endorsing high-quality symphonic music in the Indian River area for the cultural enrichment, education, and enjoyment of the community-at-large. We are seeking a highly organized, detail-oriented, and mission-driven Managing Director to manage the affairs of the Association. The Managing Director plays a central role in all organizational activities, implementing Board policies and overseeing business operations, financial management, marketing, development, ticketing, event planning, and contract execution.

Key Responsibilities

Financial Management

• • Maintain accurate bookkeeping and payroll using QuickBooks Online.
  • Pay bills, process invoices, and place necessary orders.
  • Provide regular financial and sales reports to the Treasurer and Board.
  • Assist in preparing the annual budget.
  • Recommend asset movements between Wells Fargo and Morgan Stanley accounts as needed.
  • Submit financial records to accountants annually.

Marketing & Communications

• Serve as a member of the Marketing Committee of the Board to assist in the development of a marketing plan for the season and review all published materials as needed with IRSA’s Marketing Consultant and chair of the Marketing Committee.
  • Coordinate with IRSA’s marketing consultant to provide program materials for orchestras, conductors, and soloists.
  • Assist with production of printed concert programs, including updated donor lists and sponsor information.
  • Provide seasonal concert details for community calendars.
  • Supply website updates (through consultant) for ticket sales schedules and event information.
  • Manage email communications using Constant Contact.
  • Support social media efforts on Facebook and Instagram.

Development Support

• Develop, in collaboration with the Development Committee, a long-term vision for fund-raising that aligns with the IRSA Strategic Plan and execute.
  • Collaborate with the Development Committee to plan and execute events such as recitals, pre-concert talks, Youth Concerts, and special gatherings.
  • Attend special events as needed.

Community Outreach

• Coordinate with the Scholarship Committee of the Board community outreach through scholarship programs
• Assist with the implementation of community events such as the Youth Concert, the Concerto Competition and the local area musical instrument campaign.

Season Planning

• • Research and provide Concert Committee of the Board information regarding potential touring orchestras in order to establish season program.
  • Work with orchestras and agencies to confirm concert dates and programs.
  • Coordinate with Community Church of Vero Beach (CCOVB) staff for concert and event planning.
  • Maintain a master season planning spreadsheet on Google Workspace.
  • Edit, manage, and track signatures on contracts and technical riders.
  • Implement all contract terms and event requirements.

Ticketing

• • Set up and manage Tix.com for each season and throughout the year.
  • Provide customer service support as needed.
  • Work with CCOVB to integrate ticketing for their events and provide onsite ticket sales.

Personnel Management

• • Supervise the Assistant Administrator.
  • Hire additional staff or crew for events as needed.

Board Relations & Administration

• • Attend Board meetings and present updates.
  • Maintain Directors’ Insurance.
  • Maintain Directors’ handbook and committee procedures and events documentation.
  • Support board members as needed.

General Operations

• • Ensure compliance with requirements for nonprofits, insurance, and performance rights.
  • Protect patron data and organizational records.
  • Maintain office supplies, equipment, and digital tools.
  • Take initiative to solve problems and identify technical solutions.

Required Technical Proficiencies

• • Tix.com (ticketing & donations)
  • QuickBooks Online
  • Constant Contact
  • Microsoft Office Suite & Google Workspace
  • Dropbox
  • Adobe Acrobat (editing contracts, e-signatures)
  • Social Media (Facebook, Instagram)
  • Website familiarity (Wix.com a plus)

Compensation & Benefits

• • Salary: $70,000/year
  • SIMPLE IRA: 3% matching available
  • Paid Time Off: 10 vacation days (not during January – March); 6 personal/sick days
  • Holidays: January 1 & 2, Memorial Day, July 4, Labor Day, Thanksgiving Day & Friday after, December 25 & 26

• • Salary: $70,000/year
  • SIMPLE IRA: 3% matching available
  • Paid Time Off: 10 vacation days (not during January – March); 6 personal/sick days
  • Holidays: January 1 & 2, Memorial Day, July 4, Labor Day, Thanksgiving Day & Friday after, December 25 & 26