Programs Coordinator, Studio Programs

MISSION OF ORGANIZATION

Project Create provides opportunities for creative youth development through accessible,

multidisciplinary arts education to empower young people and amplify their voices. We

collaborate with children, youth, and families in an inclusive and supportive community where

art is healing and transformative.

POSITION SUMMARY

The Studio Programs Coordinator plays a vital role in ensuring the smooth day-to-day operation

of Project Create’s Studio Programs. This hands-on position includes on-site classroom and

student support, administrative coordination, community engagement, and program logistics.

The Coordinator works closely with the Program Manager, teaching artists (TAs), teaching

assistants, volunteers, students and families to maintain a safe, efficient, and welcoming studio

environment. The ideal candidate is highly organized, proactive, youth-centered, and thrives in a

fast-paced arts education setting.

• Be physically present during Studio Program classes to support classroom flow and culture.
• Ensure proper student check-in and check-out procedures.
• Assist teaching artists with classroom setup, materials preparation, and day-of support.
• Work closely with teaching assistants, interns, and volunteers to support classroom needs.
• Model positive behavior and build meaningful relationships with students.
• Support classroom transitions, meal/snack distribution, and studio organization.
• Assist with unpacking and organizing art materials and semester-end pack-up.
• Maintain studio cleanliness, organization, and supply inventory.
• Regulate studio equipment use, including sign-in/sign-out systems.

Operations & Budget Support

• Provide support in ordering, organizing, and packing materials for teaching artists to ensure classes are fully prepared.
• Track expenditures and reconcile receipts in alignment with approved budgets.
• Assist in maintaining supply budgets in collaboration with the Program Manager.
• Monitor art supply inventory levels and communicate restocking needs.

Program Administration & Data Management

• Take and track daily attendance in multiple databases..
• Monitor and collect weekly TA attendance and session reports.
• Compile session summaries for the Program Manager.
• Upload and manage TA course proposals, lesson plans, and material requests.
• Track background checks, student waivers, consent forms, and other required documentation.
• Draft and send class reminders via email, text, and registration portals.
• Maintain organized semester documentation and digital records.
• Support survey administration and program evaluation efforts.
• Assist with grant-related data collection and reporting needs for end-of-semester reports.

Community Engagement

• Serve as a welcoming and responsive point of contact for students and families.
• Support outreach, recruitment, and retention efforts.
• Represent Project Create at resource fairs, school events, and outreach opportunities as
• Needed.
  • Assist in planning and coordinating studio events including:
  • Open Houses
  • Family art workshops
  • Student showcases
  • Community celebrations
• Support volunteer coordination, scheduling, and recognition initiatives.
• Provide social media and documentation support (photos, videos, artwork collection).

Evaluation & Impact

• Under Supervision of Program Manager and Director of Programs:
  • Ensure compliance with DC government and other grants, as well as Project
• Create internal policies.

KNOWLEDGE, SKILLS AND ABILITIES

Required

• Highly-motivated with strong administrative, managerial, and leadership skills.
• Excellent verbal and written communication.
• Exceptional interpersonal and relationship-building skills to effectively work collaboratively with a variety of people in diverse communities.
• Ability to work in a fast-paced, hands-on environment with limited resources.
• Thorough, accurate, organized and detail-oriented approach to work.
• Culturally competent and demonstrated commitment to equity and inclusion.
• Ability to gain the respect and support of various constituencies, including students and families, board and staff members, donors, community leaders and other stakeholders.
• Ability to lead multiple long and short-term projects simultaneously, meeting all related deadlines.
• Commitment to work collaboratively with Project Create’s Program Manager and
• program staff.

Preferred

• Enthusiastic advocate for accessible arts education as a means to positive youth development.
• Ability to present, inform and motivate individuals and groups about Project Create’s mission and programs.
• Strong knowledge and understanding of local and national community arts education communities.
• Computer literate and working familiarity with Google Workspace, Canva and similar programs.

EDUCATION AND/OR EXPERIENCE

• A Bachelor’s Degree in a relevant area of study (e.g. Fine Art, Art History, Arts
• Management, Education) from a nationally accredited institution preferred.
• Minimum of 2-3 years demonstrated leadership, mentoring, teaching and/or training experience with youth required.
• Advanced degree/certification in Art Therapy, Nonprofit Management, Arts Management,
• Social Work or similar preferred.

WORKING CONDITIONS

• 20-25 hours/week work schedule, including evening and weekend work, depending on
• organizational need.
• This position is an Independent Contractor position and will be scheduled on a
• semesterly basis, according to organizational need. The contract is renewable.

COMPENSATION: This part-time position is compensated at a rate of $25 per hour.

EQUAL OPPORTUNITY EMPLOYER STATEMENT

Project Create is an Equal Opportunity Employer and Prohibits Discrimination and Harassment

of Any Kind: Project Create is committed to the principle of equal employment opportunity for all

employees and to providing employees with a work environment free of discrimination and

harassment. All employment decisions at Project Create are based on business needs, job

requirements and individual qualifications, without regard to age, race, color, religion or belief,

sex, gender, family or parental status, or any other status protected by the laws or regulations in

the locations where we operate. Project Create does not tolerate discrimination or harassment

based on any of these characteristics. Project Create encourages applicants of all ages.

Fluent in English.