Associate, Executive Office

Position: Associate, Executive Office (Full Time, Remote)

Organization: Accelerate Change

Reports to: Director, Executive Office, Adna Abdi

Direct Reports: N/A

Location: Full-time, 100% remote position in the United States (from home or co-working space) with occasional travel once every 2-3 months

COVID-19: We take Covid-19 safety very seriously. Employees must follow our Covid safety protocols and be fully vaccinated and boosted. Accommodations are provided to the extent required by law. For employees based in the state of Florida and Texas, the COVID-19 vaccine is encouraged but not required due to Florida and Texas state laws.

About Accelerate Change

Founded in 2012, Accelerate Change is a nonprofit (c3/c4) digital media lab. We work to increase civic engagement with BIPOC and low-income communities through digital media. Our programs include:

• Scaling emerging cultural media properties
• Investing in established cultural media properties
• Building influencer networks
• Leading a digital media lab
• Driving civic engagement campaigns

Learn more about our theory of change, approach, and impact at https://acceleratechange.org/about/

Our team is made up of digital media innovators and operators who bring a mix of tech, business, civic engagement, and media backgrounds. Meet our team and learn more about our culture at https://acceleratechange.org/values-team/

About the Position

Accelerate Change is seeking an Associate, Executive Office.

Here’s what you could expect to do as Associate, Executive Office (key responsibilities):

• Manage the calendars of the Executive Director, the President, the Chief Program Officer, the Chief Operating Officer, and any additional future executives, including handling internal/external scheduling, proactively identifying and addressing scheduling conflicts, and using AI and other tools to make workflows and processes more efficient.
• Provide administrative support for the Executive Director, the President, the Chief Program Officer, the Chief Operating Officer, and any additional future executives, including travel logistics, expense processing, and reimbursements.
• Provide support on work related to Accelerate and related boards, including drafting agendas and board minute forms; managing conflict of interest forms, as well as supporting the Director, Executive Office on additional board processes and communications.
• Take on special projects and additional administrative tasks as needed, which may include travel coordination, research assistance, creating or updating decks and other presentation materials.
• Drafting and sending regular communications with network partners and stakeholders as necessary about key updates, issues, action items, and requests.
• Work as a thought partner with members of the Executive Office team to implement, update, and maintain efficient workflows, documents, and folders in the Executive Office drive to streamline department operations.
• Provide on-site support for internal team and networkwide in-person gatherings, which are led by the People Area, as well as for external funder/partner in-person meetings and events.

Other important responsibilities for all staff:

• TBD. As part of a rapidly growing organization, you’ll need to embrace change and that your responsibilities will shift over time. Pitching in to help with the needs of your department and the overall Central Team is an important part of your role.
• Help advance our goal of becoming an anti-racist organization. Within your role, apply equitable work practices, challenge white supremacy, and help make our programs more inclusive. Center our understanding that multiple systems of oppression intersect with racism and be an active part of our values work.
• Serve as a resource to our networks of partners. Help amplify partner successes, make connections between partners and facilitate learning sharing, and offer your expertise to partners in our networks wherever it makes sense.
• Take an entrepreneurial approach to their work and learning new skills. In our fast-paced, unstructured environment, we love it when staff first try to figure things out on their own and then ask for help if they’re stuck.
• Seek out opportunities to deepen their skills on current/emerging platforms and with lean startup methodology. We take an individualized approach to growth where staff have the chance to explore and propose development opportunities that align with their interests and the team’s priorities.

What We’re Looking For

• Commitment to social change. Accelerate Change is a mission-driven workplace focused on civic engagement with BIPOC and low-income communities. You have a demonstrated commitment to this work and you’d like to be part of a team of people who do, too.
• 2+ years experience with key responsibilities: We’re looking for someone who has at least 2 years of experience with executive or administrative support.
• Strong writer: You have demonstrated experience writing well-structured, clear, accessible materials crafted with the goal of sharing information, such as overviews, memos, and presentations. You can develop those materials from a bare-bones outline or your notes from a quick verbal download, supplemented by your own research, application of context, and ability to understand and communicate how all the pieces of the puzzle fit together.
• Stakeholder management: You are resourceful, detail-oriented, and experienced in communicating with diverse internal and external stakeholders within a complex organizational structure. You are also experienced in juggling multiple priorities and projects at once and keeping key stakeholders updated about the status of each.
• Believer in the transformative impact of exceptional Executive support: You know that effective Executive support makes a critical difference in organizations. Your reliability, follow-through, and communication skills are exceptional; your ethics, judgment, and ability to maintain confidentiality are unquestionable.

Benefits

• $48,000 - $60,000 salary range, with exact salary depending on experience and new staff rarely starting at the top of the range.
• Flexibility for work and life: Unlike a lot of places, we actually believe that people should only work 40 hours each week, except for occasional sprints that require more time in a week. We also trust everyone to make a schedule that works for them, as long as you’re able to join all necessary meetings. Want to work more one day and less the next? Fine by us. Work better in the middle of the night than during the afternoon? Go for it. Need to shift your hours to be able to pick up your kid from school? All good.
• Health care at the beginning of your employment with individual premiums fully covered and cost-share for dependents. Vision and dental plans are available at-cost to the individual.
• 15 paid vacation days, 6 paid holidays, 3 paid floating holidays each year and 7.5 paid sick days each year
• Professional development funds, with renewal of funds each fiscal year
• Cell phone and internet reimbursement (or co-working reimbursement): We acknowledge that working from home requires using your own internet and phone for work purposes so we offer a set reimbursement amount for cell phone and internet usage. If working from home isn’t for you, we also have the option for folks to rent a co-working space and get reimbursed for their monthly costs.
• Need-based educational loan assistance after 3 months
• 401K contributions and matching program available at the beginning of your employment
• Annual office closure during the last week in December

Apply

To apply, please upload your resume and tell us more about your experience on the application on our website.

Accelerate Change is an equal opportunity employer. We believe that people of color, people from working class backgrounds, women, and LGBTQIA+ people must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or who are members of other marginalized communities.

• $48,000 - $60,000 salary range, with exact salary depending on experience and new staff rarely starting at the top of the range.
• Flexibility for work and life: Unlike a lot of places, we actually believe that people should only work 40 hours each week, except for occasional sprints that require more time in a week. We also trust everyone to make a schedule that works for them, as long as you’re able to join all necessary meetings. Want to work more one day and less the next? Fine by us. Work better in the middle of the night than during the afternoon? Go for it. Need to shift your hours to be able to pick up your kid from school? All good.
• Health care at the beginning of your employment with individual premiums fully covered and cost-share for dependents. Vision and dental plans are available at-cost to the individual.
• 15 paid vacation days, 6 paid holidays, 3 paid floating holidays each year and 7.5 paid sick days each year
• Professional development funds, with renewal of funds each fiscal year
• Cell phone and internet reimbursement (or co-working reimbursement): We acknowledge that working from home requires using your own internet and phone for work purposes so we offer a set reimbursement amount for cell phone and internet usage. If working from home isn’t for you, we also have the option for folks to rent a co-working space and get reimbursed for their monthly costs.
• Need-based educational loan assistance after 3 months
• 401K contributions and matching program available at the beginning of your employment
• Annual office closure during the last week in December