Executive Assistant

Job Announcement: Executive Assistant

Position Type: Full time, exempt (not eligible to receive overtime pay)

Compensation: $75,000-85,000

Location: UPA Office, Washington, DC (on location)

Reports to: Executive Director

Position Summary

UPA is seeking a highly motivated and qualified individual interested in a career in non-profit operations and administration.

The Executive Assistant (EA) provides high-level support to the Executive Director (ED) through executive support, human resources, compliance, and administrative roles to ensure the organization’s efficiency and advance its mission.

Key Responsibilities

Executive Support

The EA serves as a liaison between the ED, board members, advisory council members, donors, key stakeholders, and field leadership as needed. The EA prepares reports, presentations, and correspondence on behalf of the ED. The EA exercises sound judgment, maintains confidentiality, and represents the Executive Director’s priorities with professionalism and discretion.

Human Resources

The EA oversees and manages all HR functions in the HQ office, including recruitment and onboarding, serves as the point of contact for all internal policy questions, and manages employee benefits and payroll.

Compliance

The EA manages UPA’s compliance with all charity assessment organizations, regulatory compliance requirements, the reporting process for third party assessments, and adherence to local and government regulations.

Administration

The EA coordinates with the IT service provider to administer access to UPA’s filesharing system and serves as the point of contact for IT related issues in the HQ office.

Qualifications

1. Education: Bachelor’s degree in business administration, management, or a related field.
2. At least 5 years of employment experience in management, administration, or business process management.
3. Superior English speaking, writing, and editorial skills.
4. High proficiency in Microsoft office and computer literacy.
5. Positive professional attitude, self-motivated, and energetic.
6. Strong interpersonal and communication skills.
7. Meticulous attention to detail, thoroughness, and experience with data entry required.
8. Strong organizational skills, time management skills, and phone and email etiquette.
9. Knowledge of and interest in the Middle East, specifically Palestinian issues, would be viewed favorably.
10. Proficiency in Arabic is a plus.

Application Process

To apply, please do the following:

1. Submit a resume and one page cover letter to employment@upaconnect.org with the subject: “HQ Executive Assistant”

The deadline for applications is Tuesday, July 15.

About UPA

United Palestinian Appeal, Inc. is a 501(c)(3) New York not-for-profit corporation, with headquarters in Washington, D.C. and field and program staff in the West Bank, the Gaza Strip, Jordan, and Lebanon. Established in 1978 in New York by Palestinian-American professionals, UPA was conceived as a non-political, non-sectarian organization that would help Palestinians meet their relief and development needs.

UPA empowers Palestinians to improve their lives and communities through socially responsible and sustainable programs in health, education, and community and economic development.