Manager of Programming and Facility Operations

Job description:

About HIT THE BOOKS

Hit the Books (“HTB”) aims to bring additional educational resources to underserved communities through a sports-based development approach, with tutoring and mentorship at its core and mixed martial arts as the ‘hook’ to get kids engaged in the program. HTB serves as an after-school community center to facilitate career development and help make any and every goal achievable for its students.

How Hit The Books Achieves Our Mission

• HTB provides afterschool educational programs, mentorship, and mixed martial arts classes to youth in Harlem aged 7-13 to help our students progress outside of the classroom intellectually, socially, emotionally, and physically.
• In addition to enhancing the educational resources available to children in our targeted communities, HTB will develop into a community within a community where children feel safe and view the facility as a second home.

Major Duties and Responsibilities

• Oversees and supervises reception for the Hit the Books facility including welcoming students, overseeing sign in/sign out for students and staff, ensuring that all collateral materials are replenished and up to date.
• Manages and serves as the lead point of contact for vendors
• Supervises, identifies, and works to resolve the facility maintenance and operations to ensure all components of the program are in good repair and running efficiently.
• Supervises and provides support for food operations and maintains accurate meal records for daily reporting. Reporting includes monthly food reimbursement submission to Child and Adult Food Care Program (CACFP).
• Oversees daily student sign in and sign out for submission of weekly attendance
• Supports parent communication and engagement regarding interest, program enrollment, scheduling, and attendance, including communication regarding attendance
• Organizes and distributes monthly parent communication regarding events, programming updates for HTB programming, as well as the organization of field trips and special activities.
• Weekly check-ins with supervisor
• Leads and coordinates quarterly parent orientations, events, and open houses.

Reporting and Organizational Structure

• This role will report directly to the Executive Director

Education and/or Experience

• Bachelor’s degree required with a minimum of three to five years of direct service experience in youth development or afterschool
• Direct service experience working with youth programs or afterschool setting with students in grades 2-8
• Experience in leading and supporting parent engagement activities
• Proficiency with Excel and Microsoft Office products, as well as Dropbox and Google Sheets
• Experience with School Aged Child Programs (SAC) is a plus

SKILLS REQUIRED

• Strong community relations and afterschool site-based experience required.
• Authentic and passionate champion for children; a capacity to inspire youth and families.
• Expert organization and communication skills with other team members and the Executive Director are crucial to success in this role
• Management skills to drive results and to delegate responsibility to team members to ensure goals are achieved on schedule
• Superb written and verbal communication skills.
• Goal oriented and self-motivated to achieve success for the organization
• Solutions oriented mentality and desire to constantly evolve and better the program

Job Type: Part-time

Benefits:

• Paid time off
• Professional development assistance

Work Location: In person