Part-Time Accountant

The Country Day School seeks a detail-oriented, collaborative, and dependable Part-Time Accountant to support the daily financial operations of the school. Working closely with the Director of Finance and Operations, the Accountant assists with core accounting functions including accounts payable and receivable, payroll support, tuition processing, reconciliations, and financial record maintenance.

The Accountant will join a warm, inclusive, and mission-driven community dedicated to supporting young children and their families. This role is essential to ensuring accurate financial record keeping, compliance with regulatory requirements, and the efficient operation of the Business Office. The ideal candidate demonstrates strong organizational skills, attention to detail, discretion when handling confidential information, and a commitment to excellent customer service.

Essential Duties and Responsibilities

Accounting and Financial Operations

• Record and process accounts payable and accounts receivable transactions.
• Assist with vendor payment processing and maintain vendor records.
• Perform monthly bank and credit card reconciliations.
• Maintain accurate financial records in accordance with GAAP and school policies.
• Assist with maintaining and updating accounting procedures and documentation.
• Support preparation of monthly financial reports and supporting schedules.
• Assist with compiling financial data and documentation for annual audit and tax filings, including Form 990 preparation.
• Assist with tracking cash flow and preparing related reports as requested.

Payroll and Benefits Support

• Assist with payroll processing to ensure timely and accurate payroll administration.
• Prepare and submit payroll-related reports and documentation to retirement plan custodians and applicable state and federal agencies.
• Maintain payroll records and assist with employee compensation tracking.

Tuition and Student Billing Support

• Assist with tuition management system administration, including parent account setup and maintenance.
• Support preparation and processing of student contracts and incidental billing.
• Respond to parent inquiries related to billing and tuition accounts in a professional and timely manner.
• Support financial aid documentation and data organization as requested.

Compliance and Reporting

• Assist in maintaining compliance with financial reporting requirements and internal controls.
• Maintain organized financial records to support audits and regulatory reporting.
• Support insurance documentation and reporting processes as requested.

Collaboration and Office Support

• Work collaboratively with the Director of Finance and Operations, Admissions, Human Resources, and administrative staff to support school operations.
• Provide customer service support to families, faculty, and staff regarding financial and billing matters.
• Participate in Business Office process improvement initiatives.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 3–5 years of accounting or bookkeeping experience.
• Knowledge of GAAP and general accounting procedures.
• Experience with accounting software and financial management systems; familiarity with Blackbaud or similar tuition management systems preferred.
• Experience with payroll processing strongly preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Demonstrated commitment to working collaboratively in a team environment.
• Demonstrated commitment to equitable and inclusive practices.

Preferred Qualifications

• Experience working in a nonprofit or independent school environment.
• Experience working with student information or tuition management systems including the suite of Blackbaud products (i.e. Financial Edge NXT and Raiser’s Edge NXT)

Physical and Work Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to navigate the uneven terrain on campus.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.