Grants Development Specialist

City of Boston Residency Required

Mission Statement

The mission of the Boston Public Health Commission (BPHC) is to work in partnership with communities to protect and promote the health and well-being of all Boston residents, especially those impacted by racism and systemic inequities. The BPHC sets an expectation that all staff and leadership commit, individually and as part of the BPHC team, to hold ourselves accountable to establishing a culture of anti-racism and advance racial equity and justice through each of our bureaus, programs, and offices.

Job Description

The Grants Development Office secures external funding for all BPHC programs. The office supports existing programs, new projects or projects created specifically in response to requests for proposals (RFPs). The Grants Development Office works with programs to identify funding opportunities, write grant application narratives, assist with the budget process, complete required forms and attachments, review for grant responsiveness, formatting requirements and completeness, compiles, create and submit final grant applications. In addition, the Grants Development Office assists with follow-up communications regarding the initial application. This includes working with BPHC grants program teams, in collaboration with Post Award, around the reporting, budgeting, funding restrictions, no cost extensions, invoicing processes, internal program budget review, and budget modification processes. The Grants Development Office works with principal investigators (PIs) and grant project staff to ensure compliance with project set up, terms and conditions of awards, BPHC policies, and regulations and post award amendments, progress reports etc.

Duties:

• Contribute to making BPHC an antiracist organization.
• Collaborate with program staff to research, identify, and evaluate funding opportunities.
• Assist in planning, writing, and preparing public health grant proposals.
• Work with the Grants Development team to develop key sections of proposals.
• Aid in preparing administrative components of proposal submissions.
• Ensure budgets align with BPHC guidelines and policies.
• Provide ongoing training and technical assistance to program teams.
• Collaborate with the Grants Development Director on accessing grant submission processes and databases.
• Ensure policies related to grant offices are updated and available online.
• Update grants information and support resources for BPHC staff on the Intranet.
• Prepare and circulate BPHC Indirect cost and/or Fringe benefit waivers.
• Meet regularly with Bureaus and programs for information gathering, training, and TA.

Program Support and Collaboration:

• Collaborate with program staff to maintain accurate grant application records.
• Develop an annual report highlighting outcomes and metrics of the Grants Development Office.
• Assist with grant amendments, progress reports, and information requests.
• Provide technical assistance to grant program teams around reporting, budgeting, and funding restrictions.
• Collaborate with principal investigators on compliance and post-award processes.
• Work with funded teams to create a Project Fact Sheet for new grants.
• Receive ongoing training to provide technical assistance to program teams in budget monitoring.
• Collaborate with BPHC Programs on 'Just in Time Requests' and annual renewal documentation.
• Collaborate with the Post-Award grants team to provide guidance to PIs on regulatory and compliance monitoring post-award.

Minimum Qualifications

• Promote health equity, inclusion, and diversity.
• Bachelor's degree and 5 to 7 years of relevant experience.
• Strong understanding of grant administration processes.
• Familiarity with Federal Uniform Guidance CFR Part 200.
• Budget development skills and basic understanding of indirect cost and fringe benefit rates.
• Excellent organizational and communication skills.
• Proficiency in budget development, financial management, and compliance for grant proposals.
• Experience working with program staff, principal investigators, and external partners is advantageous.
• Familiarity with grant management software, databases, and tools is a plus.
• Ability to adapt to changing grant and contract policies and regulations.

Additional Information

• City of Boston residency is required; Allston, Back Bay, Bay Village, Beacon Hill, Brighton, Charlestown, Chinatown, Dorchester, Downtown, East Boston, Fenway-Kenmore, Hyde Park, Jamaica Plain, Mattapan, Mid-Dorchester, Mission Hill, North End, Roslindale, Roxbury, South Boston, South End, West End, West Roxbury, Wharf district.
• A Criminal Offenders Records Information request must be completed for this position. However, a record is not an automatic bar to employment but is reviewed in relation to the job applied for.
• Certain immunizations will be recommended and/or required prior to commencement of employment duties.
• Any position that requires an advanced degree will be subject to education verification.
• Certain positions at the BPHC may be Grant Funded.
• The Boston Public Health Commission is an EEO Employer and all applicants meeting the minimum requirements are eligible to apply.
• Certain positions at the BPHC may require Child Protective Service Background verification.
• The advertised shift and schedule are subject to change at the department's discretion.

Shift

35 hours per week, hybrid

Grant Funding Information

This position is not dependent on grants / external funding sources.

Pay Range

$75,000 to $80,000 Annually