Advancement Coordinator

The Northern Virginia Science Center Foundation seeks an enthusiastic, organized, and detail-oriented team player to support the fundraising work that is essential to moving our mission and vision forward. The Advancement Coordinator provides critical administrative and operational support to the Advancement team while also contributing to the development and execution of donor-focused communications, including appeals, newsletters, and digital content.

SPECIFIC JOB RESPONSIBILITIES

• Primary responsibilities include:
  • Process all pledge, invoice, and gift entry through Blackbaud Altru database;
  • Prepare all donor acknowledgement mailings;
  • Enter and track all solicitation and stewardship activity, meeting notes/interactions, and gift correspondence documentations in Blackbaud Altru database to maintain accurate digital records;
  • Support data maintenance including Blackbaud Altru database, Microsoft Excel spreadsheets, and Constant Contact email marketing lists;
  • Support team needs to run and maintain dynamic database queries for annual and campaign constituents;
  • Support Director in writing, implementing, and tracking donor-directed communications (annual report, appeals, newsletters, social media news, stewardship mailings, and others);
  • Maintain up-to-date collateral (print and online) needs for donor communications;
  • Collect donor stories of impact to support all donor communication needs;
  • Support constituent data needs for all external events, including invitations, responses, mailing, name badges, and guest tracking; and
  • Assist with external event logistics needs as directed.
• Serves as an integral member of the Advancement team to nurture and grow relationships for sustaining contributed revenue.
• Other duties as assigned.

QUALIFICATIONS AND CHARACTERISTICS

REQUIRED QUALIFICATIONS

• 1-2 years of experience working in a nonprofit or similar organization.
• Proven proficiency in accurate data entry and management and the ability to operate CRM technology.
• Capable of creating powerful donor communications (written and digital).
• Understanding of best practices in donor data management and a desire to grow and learn in the field of Advancement.

PREFERRED QUALIFICATIONS

• Experience in fundraising.
• Knowledge of Blackbaud systems.
• Bachelor’s degree.

IDEAL PROFESSIONAL CHARACTERISTICS

• Superior attention to detail and organizational skills.
• Ability to work self-directed and take initiative.
• Strong relationship skills and excellent written and verbal communication skills.
• Demonstrated ability to forge mutually respectful, trusting, and effective relationships with a diverse group, including providing excellent customer service.
• Ability to multi-task and demonstrate composure while working in a fast-paced environment with time-sensitive responsibilities.
• Proven success as a team member who can contribute to a positive and effective work environment.
• Comfortable and up-to-date with current technology, including social media platforms.

PERSONAL CHARACTERISTICS

• Be a passionate advocate for hands-on STEM learning, personally and professionally committed to the Science Center mission, objectives and programs.
• Be a persuasive and articulate communicator who is able to connect with a broad spectrum of people in a meaningful way.
• Able to energize and engage potential supporters.
• Emotionally mature, with a sense of humor to maintain balance and perspective.

• Medical, Dental, and Vision Coverage - 99% employer paid premiums for employees and 50% employer paid premiums for eligible dependents
• Employer paid Long-Term Disability and Short-Term Disability Coverage
• 401(K) Retirement Plan with partial matching
• Paid Time Off (15 days, pro-rated in first calendar year of employment)
• Paid Holidays (10 standard, 2 floating) and Sick Leave
• Professional Development Opportunities
• Flexible schedule and remote work opportunities
• Science Center membership with ASTC reciprocity to hundreds of museums around the US and globe
• Business Casual Dress with exceptions for special meetings and events
• Credit Union Membership