Office Manager

Key responsibilities

Office management:

• Create and prepare weekly worship bulletin
• Monitor and manage voicemail, office email, postal mail
• Provide administrative assistance to the pastors
• Greet people visiting the office, field their questions and/or direct them to appropriate staff
• Monitor and order office supplies
• Mange administrative and building calendars
• Publish weekly email newsletter
• Execute periodic web updates and occasionally post events to the church’s social media and other online event platforms
• Maintain church records
• Acts as liaison with Bookkeeper
• Manage Petty Cash
• Create and prepare documents for funerals, weddings, baptisms and other special liturgies

Facility management:

• Manage service vendors and equipment leases
• Maintain information related to insurance coverages in partnership with the facilities team
• Schedule and liaise with non-parish activities in the building (Alcoholics Anonymous, Boy Scouts, Girl Scouts, musical concerts)
• Along with the pastors, oversee the work of the caretaker
• Manage the services of the cleaning company
• Provide support for the monthly Sunday Dinner including updating the Sunday Dinner communication site

Skills and Qualifications:

• Knowledge of and familiarity with congregational life
• Ability to maintain confidentiality in all matters
• Proficient with office and communication technology, including Microsoft Office, Google Suite
• Proficient in oral and written communication
• Ability to relate to a variety of people
• Flexibility, problem-solving skills and sense of humor
• Three to five years office management experience and working with the public desired