Development Coordinator

About ASAP

The Armed Services Arts Partnership (ASAP) builds richly connected communities where veterans and their loved ones thrive through the arts. Founded in 2015, ASAP has grown into the nation’s largest military-arts organization, delivering free, strengths-based programming through national virtual offerings and six regional Chapters across the country.

ASAP’s community arts programs address social isolation and mental health challenges within the military-connected community, with peer-reviewed research demonstrating improvements in social connectedness, resilience, confidence, depression, and stress. To date, more than 8,000 veterans have participated in 900+ ASAP classes and workshops, including 3,100 unique veterans in 2025 alone. ASAP alumni have performed for more than 300,000 audience members at venues including The White House, Warner Theatre, Caroline’s on Broadway, and Gotham Comedy Club.

About This Opportunity

ASAP is looking for a Development Coordinator to be the operational engine of our fundraising work, owning everything from grant writing and department administration to event execution and database hygiene.

The Development Coordinator will work closely with the Development Director to ensure grants are submitted accurately and on time, events run smoothly, and donor data is clean and current. This role is an opportunity for a mission-driven professional to build meaningful skills across the full development function at a growing national nonprofit.

Full-Time | Remote (Washington, DC preferred)

Primary Responsibilities

Grant Administration

• Maintain grants calendar, tracking deadlines, submissions, and reporting requirements.
• Conduct prospect research for institutional funding opportunities aligned with ASAP’s priorities.
• Draft grant proposals and reports using established templates, boilerplate language, and program materials, coordinating with Development and Programs teams for required information and budgets.
• Support accurate documentation of grant outcomes, outputs, and financial requirements to meet funder and audit standards.

Department Administration

• Maintain accurate and up-to-date records across ASAP's project management platform and donor database.
• Support database hygiene: data entry, record cleaning, gift processing, and acknowledgment workflows.
• Assist with improving templates, tracking tools, and development workflows over time.
• Provide administrative support to the Development team, including scheduling, document management, and internal communications.

Donor Experience

• Support Individual donor stewardship activities, including acknowledgment letters, thank-you communications, and impact reporting.
• Assist with donor cultivation materials and coordinate logistics for donor-facing touchpoints.
• Help maintain a consistent, positive donor experience across all stages of the giving cycle.

Event Logistics & Execution

• Support planning and execution of ASAP development events, including logistics coordination, vendor communication, and day-of support.
• Assist with event-related donor communications, registration, and follow-up.

Qualifications

• Experience in nonprofit development, grants administration, fundraising operations, or a closely related field — we value demonstrated ability over a specific number of years.
• Strong writing, editing, and proofreading skills.
• Exceptional organizational skills and attention to detail.
• Comfort managing multiple deadlines and projects simultaneously.
• Ability to work independently while collaborating effectively with a remote team.
• Personal connection to or experience working with the military and veteran community is preferred.

• 401(k) with 3% employer contribution
• Paid time off
• 15+ paid holidays
• Health, dental, and vision insurance
• Flexible spending account
• Life and disability insurance
• Professional development stipend

English